CAPM-Certified Project Management Assistant

Kaybre Escobar

Kings Bay, GA +1-805-***-**** *********@*****.***

Professional Summary

CAPM-certified Project Management professional with experience supporting project coordination, workflow organization, and cross-functional teams in a medical equipment environment. Skilled in scheduling, task tracking, documentation, and assisting with procurement to help ensure timely project completion. Strong communicator with a customer service background, known for being organized, dependable, and eager to grow in project coordination roles. Work Experience

Recreation Aide

MWR Kings Bay Kings Bay, GA

December 2025 to Present

Assisted in planning, organizing, and implementing recreational programs and daily activities for residents, applying basic project management skills to coordinate schedules, resources, and participant engagement. Managed activity timelines and logistics, including setup, materials preparation, and staff coordination, ensuring programs were executed efficiently and on schedule. Tracked participation, documented outcomes, and communicated updates to the care team to support continuous improvement and successful program delivery.

Project Assistant Manager

Coast to Coast HTM San Luis Obispo, CA

June 2021 to December 2025

Executed out-of-town medical equipment installation and removal projects in hospital environments, adhering to clinical protocols while improving client satisfaction and reducing project costs by 25% Applied Agile project management methodologies to plan, coordinate, and deliver projects under tight deadlines, ensuring on-time completion and high-quality outcomes.

Collaborated cross-functionally with clinical staff, vendors, and internal teams to streamline workflows, manage logistics, and consistently exceed client expectations

Barback/Server

O’carisons Lompoc, CA

January 2025 to March 2025

• Basic servers duties.

• opening closing as server as well as a bar

• A couple times where I was able to bartend loan great experience here Product Coordinator

Coast to Coast San Luis Obispo, CA

June 2020 to March 2025

Orchestrated the launch of a profitable repurposed medical equipment shop, generating $30,000 in first-year revenue by developing instructional manuals in Microsoft Word, Adobe InDesign, and Canva, and training five employees on operational procedures

Coordinated procurement by ordering correct parts for multiple concurrent projects while maintaining consistent communication with employees, clients, and suppliers to ensure on-time project execution Managed a diverse portfolio of 50+ client accounts using Microsoft Excel, Word, and Service Fusion to deliver high-quality client support and streamline product tracking and management processes Sales and Administrative Assistant

Coast to Coast San Luis Obispo, CA

July 2022 to February 2025

Sales & Administrative Coordinator

• Managed the full sales cycle, from initial client outreach and relationship building to closing sales and providing post- sale support.

• Worked directly with hospitals, healthcare facilities, and medical equipment clients to identify needs and recommend appropriate medical equipment and replacement parts.

• Utilized Service Fusion to manage work orders, schedule jobs, track productivity, process parts orders, and maintain accurate service records.

• Coordinated communication between clients, vendors, field technicians, and internal staff to ensure projects were completed efficiently and with the correct products and materials.

• Provided executive administrative support to the CEO by assisting with daily operations, correspondence, scheduling priorities, and business communications.

• Managed client accounts by maintaining accurate contact information, updating customer records, and ensuring all documentation remained current.

• Organized, monitored, and tracked multiple open service jobs simultaneously, ensuring deadlines, schedules, and customer expectations were met.

• Prepared and distributed professional communications, including emails to clients, vendors, employees, and business partners.

• Assisted with marketing initiatives, client outreach, and customer relationship management to support business growth and client retention.

• Updated company job sites, service records, and operational databases to maintain accurate project information and workflow efficiency.

• Served as a primary point of contact for customer inquiries, providing timely support and resolving issues with professionalism.

• Performed a wide range of administrative duties, including document management, data entry, recordkeeping, scheduling, and office organization to support daily business operations.

• Collaborated across departments to improve communication, streamline administrative processes, and ensure high- quality customer service.

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Radison hotel

Radison Santa Maria, CA

March 2024 to December 2024

• server responsibilities

• as well as banquet responsibilities

• upkeep the dining area in the hotel

Lead Generator

SANTA MARIA SANTA MARIA

January 2024 to May 2024

Created content, and was able to generate cold and some warm leads for different companies Marketing strategies for various different companies primarily worked with real estate brokers Owned this business, but it didn’t last long

Real Estate Marketing Assistant

Santa Maria, CA

January 2024 to March 2024

Got cold leads and hot leads it was a short period of time but this is what got me into real estate Server/Barback

Radision Hotel/ Cool Cat Cafe San Luis Obispo, CA April 2022 to February 2024

Took food and drink orders, worked with a POS system. Accumulated customer service experience and learned how to communicate and evolve relationships with customers, as well as evolve relationships with My co-workers, I learned how to get along with different personality types. Heavy cleaning tasks, daily miscellaneous tasks . Occasionally help food prep, and bar back experience was able to bartended alone a couple of times through my experience working in restaurants,

Was able to handle fast past environments, as well as continuously Having various tasks and multi tasking. Food Runner/Hostess

Cool Cat Cafe Pismo Beach, CA

March 2022 to July 2023

Basic food runner with hosting training for all positions, i know how to handle customers aswell as work with a great staff Online Sales

Shopify-Pismo Beach CA

January 2021 to March 2021

My goal within the digital space was to expand and improve my knowledge and experience in many ways, I’ve learned leading traffic management techniques and optimizable results to drive traffic growth and improve customer experience. As well as digital design creating shops and other necessities for shops providing platforms and landing pages, as well as high conversion rates based on a specific niche. I may be young, but I’ve dedicated two years of my life to this .

Administrative Assistant

Coast to Coast HTM

- answering phone

- managing calendars

- schedules

- preparing documents

ordering supplies

- handling correspondence.

Office Assistant

Coast to Coast Pismo Beach, CA

I helped my father with this job. he had me talk to customers on the phone and on the computer. So I can easily talk with anyone.

Education

Project Management (CAPM)

Med Certs Remote

December 2025 to February 2026

High School Diploma

Arroyo Grande High School Arroyo Grande, CA

September 2019 to June 2024

Upper secondary education

Cuesta College

Buisness

Cuesta College

Arroyo High School Arroyo Grande, CA

Skills

Vendor data entry Primary market research Confidential information handling Office supply management Customer relationship building Ability to follow instructions Video editing productuvity software Flexibility Grammar Experience Integrated marketing campaigns Canva Improving operational efficiency Web writing New product launch strategy Consulting experience Babysitter (4 years) Sales strategy Bartending Interpersonal skills Market research Office experience Computer operation Host/Hostess Customer service Prospecting Employee orientation Social media brand management Customer communication Organizational skills Marketing campaign management Teamwork Customer follow-ups Cross-Functional Team Collaboration Handling patient inquiries WordPress Supervising experience Appointment scheduling Providing product information Editing Insurance verification Office phone management Microsoft Teams Vendor & Supplier Coordination Google Sheets Writing skills Staff scheduling Process improvement Office management Software troubleshooting Typing Project management Clerical experience Social media outreach Sales negotiation Research Serving Office activity coordination Google Drive Inventory management Data entry Online retail experience Lead generation campaigns Menu item upselling Sales Fitness sales Customer relationship management Active listening Job planning coordination Media sales English (10+ years) Client interaction via phone calls Invoice data entry Market expansion Multi-line phone systems Digital marketing budget management Generative AI Professional development support Analytics Microsoft Outlook Working as a personal assistant QuickBooks Guest relations Written communication Customer insights research System improvement planning Venue guest services Sales pipeline management Store management Self-direction Supplier management Executive administrative support Attention to detail Phone customer support Productivity software Machine learning Bar Report writing Deal closing Working with large datasets in spreadsheets Order assistance Zoom Office equipment routine maintenance Project coordination Google Workspace Customer data entry Business development Service Fusion Working as an executive assistant Machine operation Task prioritization Administrative experience within technology industry Administrative experience - Administrative experience (3-5 years) Photocopying Budget & Cost Tracking Support Phone canvassing Project management software Product marketing Meeting agenda preparation Data cleaning Filing DoD experience Strategic goal setting Warehouse management system API integrations Negotiation Time management Technical sales Invoice processing Record keeping Task Tracking & Scheduling Warehouse management experience Greeting customers Search engines Information management Phone communication Managing patient records Cross-functional communication Managing event budgets Closing sales Events management Market trends analysis Managing Windows Adaptability Event planning Report preparation Data entry in Excel Accounting and finance experience Customer inquiry handling Sales presentations Meeting scheduling Hospitality Networking through cold outreach Communication skills Lead generation Accounts receivable management AI Microsoft Word Social media advertising Customer support Payroll Google Docs Wine service Non-technical user support Strategic partnerships Multitasking Food service Outdoor work Google Analytics Google Search Console File organization Relationship management Expense report data entry Administrative experience within healthcare Improving customer support response time - Customer support response time improved (More than 30%) Microsoft Excel Adobe Creative Suite Paid advertising campaign management Accounts payable Cold calling Presentation preparation Calendar management Phone answering Sales quoting Warehouse logistics management Managing catering events Budget control CRM software Account management Customer complaint resolution Microsoft Access Mailchimp Spreadsheet design Product development Spreadsheet charts Office building experience Personal assistant experience Marketing analytics Management Email customer support Resource allocation Business support for CEO Microsoft PowerPoint Travel planning Decision making Guest services POS Medical office experience Correspondence management Achieving sales targets Brand awareness strategy Microsoft Office Email marketing Accounts payable management Technical Proficiency Operations Support Computer skills Agile Restaurant experience Influencer collaborations Digital marketing performance monitoring Languages

English

Certifications and Licenses

CAPM

February 2026 to June 2035

does not expire

Driver's License

Microsoft Office Specialist

Food Handler Certification

Additional Information

Authorized to work in the US for any employer

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