Remote Executive Assistant - Intel Veteran

MAGDALENA TRENKNER

**** ** ***** ***** #**** Austin, TX 78749

650-***-**** ************@*****.***

SUMMARY OF QUALIFICATIONS

• Extremely organized, people-oriented, and experienced using problem-solving skills creatively to make a positive impact.

• Enjoy a matrixed, fast-paced, environment, supporting several executives with a variety of special projects to achieve organizational goals and improve processes, both under minimal supervision and in a team setting.

• Proficient in Microsoft suite, utilizing Outlook scheduler to optimize calendars and enhance office management initiatives, and Word, Excel, and Powerpoint to track budgets, create presentations, and execute department correspondence. WORK EXPERIENCE

8/2013 – 6/2026 Sr. Executive Assistant Intel Corporation Austin, TX 2/2024 – 6/2026 · North America Partner Scale Team Austin, TX 3/2017 – 2/2024 · Americas/US Retail Sales Team Austin, TX 3/2016 – 3/2017 · Dell Sales Team Austin, TX

8/2014 – 8/2016 · North America Marketing Group Santa Clara, CA 8/2013 – 8/2014 · Intel Media/OnCue Division Santa Clara, CA

• Administrative support: provide support to 5-8 Global Executives and 60-100 individual contributors - heavy calendar and travel management (Outlook), develop presentations and workflows for dept meetings (Powerpoint), arrange team-building activities, submit/track expenses (Concur), and coordinate all aspects of internal and customer meetings.

• Department support: work with Finance to allocate budget, process Purchase Orders (Ariba), provide weekly pivot table T&E analysis and track status, build quarterly training compliance reports, manage Org Charts, Distribution Lists, Teams sites, team recognitions, and HR needs.

• Operations support: manage office moves, security badge access, space planning, supply management, vendor relationships, and inventory maintenance, using considerable independent judgement and initiative.

• Events: support 5-10 yearly industry events with on-site booth and meeting support, event logistics, and attendee issues.

• Integral leader for Intel’s Retail Executive Conference for 9 years, including managing 300-400 attendee registration, the JiffleNow event platform for meetings, event agenda, and customer engagement, coordinate with customers and event staff logistics, and on-site questions and registration needs, ensuring accuracy, professionalism, and confidentiality.

• Spearheaded Intel’s 49ers customer suite activation, collaborate with the 49ers organization to optimize system function and ensure exceptional customer experience.

• Internal program support: integral member of various Intel organizations, including the Admin Best Practices, Sales & Marketing Rotation Program, Business Continuity, Great Place to Work, Staff Recognitions, and Leadership Workshops & Management Coaching.

• HR: prepare and execute employee onboarding, process company/equipment needs, and training needs. 6/2012 – 7/2013 Administrative Coordinator Morrison & Foerster Palo Alto, CA

• Administrative support to the Director of Administration, Marketing Manager, Practice Resource Manager, and Facilities Operation Manager: prepare detailed headcount reports, code expenses in Chrome River, process Purchase Card transactions using Bank of America software, and process/track check requests with the A/P department.

• HR: coordinate materials for and conduct new hire orientations, on-boarding activities, and maintain/update new hire information binders. Schedule departing attorney and patent agent exit interviews and format the necessary exit paperwork.

• Training: set up Attorney Development trainings and meetings and facilitate payment for catering/space invoices.

• Sharepoint: create and update internal web page using SharePoint with information on procedures, directories, and maps.

• Workers Comp: process workers’ compensation claims and follow-up on any needs/issues.

• Department Liaison: coordinate between Marketing, Attorney Recruiting, Human Resources, Facilities, Office Administration, Attorney Development, and Accounting on marketing events, office events, and ad hoc projects to ensure business success.

• Marketing: work to coordinate onsite and offsite seminars/events, sponsorship payments, information brochures, and customer gifting.

• Events: coordinate monthly/bimonthly office events, including the Summer BBQ, Holiday Party, Service Recognition Lunch, Staff Appreciation Week, Nutrition Fair, SecondHarvestFoodBank week.

• Recruiting: assist Attorney Recruiting with ad hoc projects, events, and on-boarding for Summer and Fall Associates. Magdalena Trenkner ************@*****.*** 650-***-**** 4/2008 – 5/2012 Administrative Assistant Cambridge Associates Menlo Park, CA

• Provide administrative support for 5-7 investment consultants and ~60 clients.

• Review, edit, and prepare quarterly meeting materials (Adobe).

• Coordinate all aspects of global travel arrangements for consultants and consulting associates for client and manager meetings, including any international VISAs needs, hotels, and transportation.

• Manage calendars, arrange meetings, and set up conference rooms and conference calls.

• Process consultant’s monthly American Express and out-of-pocket expenses using Lawson.

• Maintain consultant spreadsheets showcasing customer investments.

• Train new employees to ensure exceptional experiences were delivered and administrative duties followed best practices.

• Act as back-up receptionist, triage phone calls, set up conference rooms, and handle catering needs.

• Order and organize office and kitchen supplies.

3/2007 – 4/2008 Project Analyst Franklin Templeton Investments San Mateo, CA

• Work as a project liaison between Payroll, Human Resources, Legal, Corporate Accounting, and Global Operations.

• Prepare presentations for the Corporate Accounting Controller’s monthly domestic/international meetings.

• Assess meeting requirements, prepare and distribute meeting agendas and meeting minutes, arrange meeting rooms, and schedule teleconferences with required domestic/international offices.

• Track open positions, maintain headcount reconciliation reports, and manage multiple department org charts (Visio).

• Coordinate, track, and facilitate payment of invoices, including managing year-to-date budget report. 4/2005 – 10/2006 Legal Secretary Law Offices of Gray & Prouty South San Francisco, CA

• Provide clerical and administrative support for an office of eight attorneys.

• Managed attorney calendars/master office calendar with deposition and applicant appointments.

• Process attorney transcription for numerous legal filings, case correspondence, and depositions.

• Submit attorney billable hours into the billing system.

• Review attorney incoming and outgoing mail, noting any billable hours.

• Organize and maintain case files, including making copies and filing documents. EDUCATION

• B.S., Business Management, SAN JOSÉ STATE UNIVERSITY - San José, CA

• A.S., Business Administration, COLLEGE OF SAN MATEO - San Mateo, CA

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