Administrative Assistant and Purchasing Support

Diana Edwards

Aubrey, TX / 214-***-**** / ************@*****.***

OBJECTIVE:

Experienced administrative professional with 20+ years of supporting fast-paced office environments. Skilled in front desk operations, customer service, and communication with diverse groups including staff, clients, and visitors. Experienced in handling high-volume calls, managing inquiries, and maintaining confidential information with professionalism and discretion. Highly organized, dependable, and able to manage multiple priorities while creating a welcoming and efficient front office environment.

Experience

PURCHASING ASSISTANT PARALLON BUSINESS SOLUTIONS COPPELL, TX 1/2008-3/2026

Process all assigned special purchase requests in a timely manner.

Process all on-line requisitions for assigned vendors within twenty-four hours.

Review outstanding receiving report weekly to ensure it remains current.

Work closely with account payables staff to resolve and avoid all invoice discrepancies within forty-eight hours.

Validate receipt, review, and correct all fax and electronic confirmations to eliminate any service failures.

Maintained a high degree of communication, cooperation, and coordination with assigned departments regarding purchase orders.

Work closely with the purchasing manager to ensure that EDI, online requisitioning, electronic faxing, and file item additions were optimized.

Receiving and shipping in hospital stock warehouse,

Work closely with vendors and clinical resource directors to find substitute items for discontinued stock

PURCHASING ASSISTANT SPORT SUPPLY GROUP FARMERS BRANCH, TX/ 4/2004 – 7/2007

Support to the Merchandising Department

Purchase Office supplies for all departments

Answer Sales questions regarding expedited issues and delivery dates

Process all assigned special purchase requests in a timely manner.

Handling of NSP requests, obtaining vendor quotes for items not in our current catalog

Set up new Merchandising Material products and create purchase orders in SAP systems

Member of Sport Supply Group Activities Committee

CLIENT SERVICING ASSOICIATE WESTWOOD HOLDING GROUP DALLAS, TX 10/1997 – 11/2003

Posted and updated information using PowerPoint, Word and Excel spreadsheets.

Prepared correspondence, newsletters, and monthly/quarterly statements for mailings

Obtained information from analysis for updates of quarterly investment committee presentation.

Support VP with expense reports and travel arrangements.

Assist receptionist with switchboard, meetings, greeting guests and vendors

Sort and distribute incoming and outgoing mail. Completed presentations by printing, binding, and mailing

EDUCATION: Kalamazoo Valley Community College - AA Secretarial Science, 1978

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