Office Administrator & Lab Assistant

Email *********@*****.***

SKILLS

MS Excel (macro, pivot tables, pivot chart) / Word / PowerPoint

WordPress for website posting / updating / maintenance

ORACLE (for Eng Change Orders, Purchase Requests, Bill of Materials entries)

Capable of posting Company Press Releases (including Financial PR) using PRNewswire website

Fluent in English and Vietnamese (speaking, writing, reading), speaking and writing basic French, and verbal understanding of Cantonese

Basis accounting and/or data entry work

Proofreading English and Vietnamese

EXPERIENCES/ACHIEVEMENTS

CELLMAX INC. OCT 2017 – JUL 2026

Office Administrator / Lab Assistant

Work with PO / Packing slip / Invoice / Tracking procedures (who order, who sign, 2nd sig, prod rec / invoicing)

Check A/R & AP from bill.com for on time payment and invoice uploading

Invoice: Log, scan, track and upload to bill.com

Assist CEO/CFO with scanning confidential files (NDA, MNDA ... )

Handle & Manage Fedex/USPS Domestic & International

Update Travel Log for each US employee / Book hotels and rental cars / manage receipts, exchanges, refunds

Assist with Auditor work: update Fix Asset Log (lab & computer equipments & laptop log)

FedEx & Domestic & Intel mailing

LAB WORK:

Sample Assessioning -- Trained and get signed off

Work in DNA lab on samples received; verify IDs, check for damage, log data, scan patients data; update patients log

Assist with Lab document control such as SOPs (Std Op Procedures) on matching records, verifying version changed, other document control features

HOTLINK CORPORATION Apr. 2017 – Present (contractor)

Administrative & Marketing Assistant Jul. 2013 – Mar. 2017 (full time)

Process daily S/W download requests; Compile and submit data to the CTO and VP of Operations for approval and license key generation and keep track of SW license info

Weekly POC report (Proof of Concept report of HL products)

SalesForce data entry and update (new leads and approved SW requests)

Prepare Sales Quotes and Invoices; Track payments and past due accounts

Other admin tasks including (but not limited to): Expense reports for C-Executives, handle office supplies

Ellis Chi, EA Tax Office (Santa Clara, CA) Mar. 2013 – Apr. 2016

Office Assistant (Temp)

Input and edited tax information using CRM and ProSys systems; checked for accuracy tax entries from customers’ tax documents against software and tax input sheets for the following tax docs: Brokerage Statements, Schedule-A, Schedule K-1, etc …Performed other office duties as required

EDUCATION/HONORS

Mission College – Santa Clara, CA

A.S. in Office Administration (June 1995)

Certificate in Business Microcomputers (June 1995)

Certificate in Office Information Systems (June 1995)

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