Executive Assistant & Board Governance VA

Abigail Elizabeth Hunter

HOUSTON, TX (Open to Relocation) +1-832-***-**** **********@*****.*** LinkedIn Texas Notary PROFESSIONAL SUMMARY

Highly accomplished Executive Assistant and Strategic Business Partner/Operational Leader with deep expertise orchestrating Board Governance and Enterprise Administration. A high-level architect of operational excellence, specializing in fiscal stewardship, risk mitigation and change management within complex global environments. A trusted C-Suite advisor and discreet surrogate. I bridge the gap between vision and execution through strategic planning, asset optimization and stakeholder engagement to ensure institutional stability and long-term growth.

AREAS OF EXPERTISE

PROFESSIONAL SKILLS

Asset Mgmt / Procurement Adaptability in all Settings Advisory Support

Change Management Compliance & Corp Records Corp Gov & Board Relations

Enterprise Admin Leadership Executive Partnership & Advisory Support Fiscal Oversight

Process Improvement Project Management Risk Mgmt & Internal Controls

Strategic Planning & Execution Stakeholder Engagement Vendor/Contract Administration TECHNICAL SKILLS

Calendar, Travel & Meeting Management Communication Tools: Slack, Teams, etc. Expense Management

Document & Records Mgmt MS Suite (Excel, Outlook, PowerPoint, Word) Office & Facilities Management

Process Doc & Reporting

PROFESSIONAL EXPERIENCE

Cart.com

Executive Assistant (CEO & Founder) Director of Administration and Corp Operations July 2022 – February 2026 Executive Office of CEO & Founder

• Serve as a strategic right hand to the CEO & Founder, managing priorities, communications, and executive operations

• Act as primary liaison to Board of Directors, investors, executives, clients, and external partners

• Manage complex executive calendar, ensuring alignment with strategic priorities and minimizing conflicts

• Oversee communications, drafting and refining executive-level correspondence, presentations, and reports

• Represent the CEO & Founder in meetings, stakeholder interactions, and key decision-making forums Board, Investor & Leadership Operations

• Lead planning and execution of board meetings, investor communications, and executive leadership forums

• Prepare and consolidate financial, operational, and strategic materials for ELT and board review

• Coordinate data collection and presentation development for investor and board reporting cycles

• Support financial tracking, budgeting processes, and organizational goal monitoring in partnership with Finance

• Support and manage all aspects of Fundraising Season/Roadshows Operational Execution & Program Management

• Plan and execute enterprise-level meetings and events (ELT, SLT, Board, Leadership Summits)

• Oversee end-to-end meeting logistics, including materials, A/V, vendor coordination, and follow-ups

• Ensure alignment and completion of action items across teams post-meetings

• Manage administrative operations, improving systems, processes, and team efficiency Strategic & Operational Leadership

• Partner with Executive Leadership Team to define and execute company-wide strategic initiatives

• Translate business objectives into actionable operational plans, KPIs, and scalable execution frameworks

• Drive organizational efficiency by designing and optimizing processes across functions

• Lead high-priority, cross-functional initiatives and special projects on behalf of the CEO Real Estate & Construction Oversight

• Manage multi-location real estate portfolio, including lease administration, capital planning, and asset tracking

• Oversee commercial construction and maintenance projects from planning through delivery

• Coordinate with architects, engineers and contractors to ensure projects are on time and within budget Team Leadership & Talent Management

• Lead and develop administrative team, establishing best practices and operational standards

• Conduct performance reviews, mentor staff, and drive continuous improvement

• Support executive hiring by interviewing candidates and influencing selection decisions Vendor, Contract & Asset Management

• Source, onboard, and manage vendor relationships across multiple business functions

• Negotiate contracts and service agreements in partnership with legal teams

• Lead specialty asset management, including logistics, storage and disposition strategies Financial & Budget Management

• Develop and manage operational budgets for multi-site corporate headquarters (Houston & Austin)

• Monitor financial performance, forecasting, and cost optimization initiatives

• Partner with accounting and finance teams to ensure accurate reporting and controls

• Manage expense reporting and reimbursement processes for executive operations Technology & Systems Enablement

• Align business operations with IT infrastructure to ensure secure, scalable systems

• Evaluate and implement new technologies to improve efficiency and support growth

• Oversee equipment testing, system functionality, and operational readiness Aethon Energy September 2021 – September 2022

Executive Assistant

• Operated as strategic partner to CFO, driving executive priorities, communications, and day-to-day operational alignment

• Acted as primary liaison to Board Directors, investors, senior stakeholders with high-level communications

• Led prep of board materials, investor reporting and executive presentations, ensuring accuracy and strategic alignment

• Owned financial reporting support, including daily NYMEX pricing updates and maintenance of live financial models to inform business decisions

• Partnered cross-functionally with Finance and Legal to manage RFPs, NDAs and critical contractual workflows

• Orchestrated board meetings, investor events, audit committees and enterprise communications (Town Halls, Conferences, Offsites)

• Managed complex calendar/inbox and executive workflows to optimize CFO effectiveness and decision-making

• Direct end-to-end logistics for executive travel, meetings and high-profile events (domestic & international)

• Delivered operational reporting and ad hoc analysis to support leadership visibility and performance tracking Goldman Sachs May 2021 – September 2021

Executive Assistant

• Provided administration support to the Global Markets Strategic Development/Engineering team, delivering quality, timely and well-organized support and assistance

• Assisted with project work when required

• Responsibilities assisting team; calendar management, including coordination of internal and external meetings, calls, video conferences (including across time-zones and GS global offices)

• Assisted in general administration tasks, source and collate research information, news runs, and project materials as required

• General administration, included printing and binding presentations for client meetings; document copying and scanning; and assist the team with document editing and formatting (PowerPoint, Word)

• Booked travel and accommodation, including knowledge and awareness of activities and travel policy guidelines

• Booked dinner reservations, Happy Hour coordination

• Processed expense reports and communicate expense guidelines and policy changes to team

• Assisted in New Hire Employee Set-Up

Russell Reynolds Associates March 2020 – April 2021 Executive Assistant Project Manager

• Provided administrative support to consultants; served as liaison between consultants and clients, clients’ administrative assistants/staff and job candidates; acted as gatekeeper and screened incoming correspondence

• Managed heavy calendars, scheduled meetings, and organized team agendas; created, processed and tracked invoices associated with internal business units, and managed search projects, ensuring each step is on track

• Coordinated assignment calls, extensive interview and meeting schedules, itineraries and travel arrangements involving clients, candidates, and consultant; arranged domestic and international travel for candidates

• Prepared detailed travel itineraries; tracked and processed expense reports for reimbursement

• Created/Circulated and Tracked status of SOW for Clients

• Opened/Closed Projects for Approval

Harbour Energy (EIG Global Energy Partners) August 2015 – October 2019 Executive Assistant, Investment Team

• Provided administrative assistance to CEO/Managing Partner, COO/Managing Partner, Chief Business Development Officer, Chief Financial Officer and Controller including extensive calendar management

• Maintained highly confidential information, correspondence & key contact to external companies

• Assisted on a day-to-day basis; answered and screened phone calls and greeted incoming guests

• Coordinated complex travel (Domestic/International) for Executives and Board members; booked flights, hotels, ground transportation, and dining reservations; handled visa and passport processing

• Arranged business meetings/conference call logistics across multiple time zones, luncheons/private dinners

• Compiled data and information needed to help create deck for quarterly BOD meetings along with production of deck and ad hoc presentations; reconciled expense reports periodically and monthly

• Managed, coordinated, and assisted annual review process, Annual Partners Conference, candidate hiring process/interview candidates; created and managed Daily Production Summary (Operations) Nabors Industries, Inc. 2011 - 2015

Executive Assistant (March 2013 – April 2015)

• Provided administrative assistance to President/CEO & Executive VP/COO and served as gatekeeper

• Liaised between business unit departments and individuals as well as other business units within Nabors Industries and outside companies/vendors; compiled monthly presentations for Production Services

• Coordinated travel (domestic/international), business meetings, luncheons, updated and maintained calendar, scheduled meetings/appointments, golf tournament participation/marketing/prize giveaways (local, out-of-state, international), managed and reconciled expense reports periodically and monthly Offshore HSE Administrator (August 2012 – March 2013)

• Provided support to HSE & Training Manager; printed, collated, organized, and filed various incident reports

• Collected information and prepared monthly HSE Performance Reports and Incident Stat Summary

• Ran monthly manhours report for manager review; monitored various action items for close-out

• Maintained and updated various departmental spreadsheets and prepared ad hoc reports

• Completed expense reports, checked requests, wired transfers, and followed proper signature authority Corporate HR Relief Administrative Assistant (October 2011 – August 2012)

• Provided administrative relief to various NCS departments, as well as other business units

• Coordinated arrangements for business meetings and travel along with conference room booking within Outlook

• Completed expense reports, checked requests, wire transfers and followed proper signature authority in accordance with Nabors Policy

• Exercised knowledge of Nabors Chart of Accounts and accounting procedures to code and process invoices

• Created, edited and responded to confidential correspondence in a professional and timely manner

• Assisted with various projects for several departments within NCS (Risk Management, Corporate Development/Investor Relations, Tax, Accounting, IT)

• Directed courier delivery personnel and incoming food deliveries to the proper business unit

• Accepted and distributed pre-employment applications and resumes to various HR departments within Nabors Industries

• Coordinated New Hire Employee Orientations and trained new receptionists

• Performed other duties as assigned by my immediate supervisor EDUCATION

Texas A&M University – Coursework in Political Science & Business Economics

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