Executive Administrative Assistant - 20+ Years

Teresa Powellp

Louisville Metropolitan Area, KY

502-***-**** *********@*****.***

Professional Summary

Highly trusted Executive Administrative Assistant with 20+ years of experience supporting senior executives and department leaders in fast-paced corporate, healthcare, and regulated environments. Proven expertise in complex Outlook calendar management, confidential information handling, executive communications, and administrative prioritization. Known for sound judgment, discretion, and proactive ownership while supporting leadership with precision and professionalism.

Core Skills

Executive Administrative Support • Legal & Confidential Information Handling • Advanced Outlook Calendar Management • Administrative Prioritization • Executive Communication & Gatekeeping • Meeting & Event Coordination • Travel & Expense Management • Purchase Orders & Invoice Processing • Budget Administration • Cross-Functional Coordination • Microsoft Office (Outlook, Word, PowerPoint, Teams) • AI Productivity Tools (ChatGPT)

Professional Experience

Owner / Office Administrator

Family Clean Team — Louisville, KY

2010 – Present

Own and operate a successful small business, overseeing all administrative, financial, and operational functions.

Manage scheduling, client communications, invoicing, budgeting, records management, and confidential information.

Implement administrative processes to improve organization, efficiency, and service delivery.

Executive Administrative Assistant

ACL Barge Lines — Jeffersonville, IN

2009 – 2010

Provided executive-level administrative support to senior leaders in a corporate transportation environment.

Managed calendars, meetings, travel coordination, expense reports, and confidential communications.

Supported cross-functional initiatives and ensured executive readiness.

Led full-cycle event planning for the Sales Department, managing all aspects from concept development and budgeting to logistics, vendor coordination, execution, and post-event follow-up.

Executive Administrative Assistant

Horseshoe Casino — Elizabeth, IN

2008 – 2009

Supported executive leadership in a highly regulated gaming and hospitality environment.

Managed administrative operations for a $50M department budget, including expense tracking and invoice processing.

Prepared executive reports, correspondence, and handled sensitive financial information with discretion.

Executive Administrative Assistant

St. Mary’s Hospital — Louisville, KY

2003 – 2008

Executive Assistant / Quality & Training Support

Supported hospital leadership in overseeing quality assurance and healthcare standards across three hospital locations, ensuring alignment with organizational policies and regulatory requirements.

Assisted with tracking, organizing, and reporting quality metrics, documentation, and follow-up actions for leadership review.

Supported leadership in preparing materials for quality meetings, inspections, and internal reviews.

Assisted with onboarding and training administrative and clinical support staff on quality-related procedures and documentation standards.

Managed calendars, meeting logistics, agendas, and minutes for quality and operational leadership meetings.

Executive Assistant / Training Lead

Jewish Hospital — Louisville, KY

1999 – 2003

Supported hospital executives with calendar management, meeting coordination, and confidential documentation.

Served as Training Lead, onboarding and training administrative staff on procedures and systems.

Developed administrative workflows to improve efficiency and compliance.

Education

Associate of Applied Science (AAS), Business Administration

Ivy Tech Community College

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