Administration & Procurement Executive

Lida Walizada Abdul Wali

Administration & Procurement Executive

Glen Allen, Virginia 23060, Henrico • +1-202-***-**** • ************.****@*****.*** Professional Summary

PROFESSIONAL Administration & Procurement Executive with 14+ years of experience optimizing procurement operations, reducing costs, and improving efficiency. Skilled in team leadership, strategic planning, and contract management. EMPLOYMENT HISTORY

Reliable Home Care Inc., Glen Allen- Virginia, Aug 2025 Administrative/Procurement Specialist-Remote

• Manage purchasing activities, including sourcing vendors, requesting quotes, and preparing purchase orders

• Review requisitions, verify specifications, and ensure purchases align with budget and business needs

• Compare pricing, delivery terms, and product quality to identify the best procurement options

• Negotiate with suppliers to secure favorable pricing, terms, and service levels

• Maintain vendor relationships and monitor supplier performance, delivery timelines, and issue resolution

• Process invoices, verify billing accuracy, and support payment approvals and cost tracking

• Keep accurate procurement records, contract files, purchase logs, and inventory documentation

• Assist with budget monitoring, expense tracking, and procurement reporting

• Coordinate administrative operations such as scheduling, correspondence, filing, and office support

• Support meetings, travel arrangements, events, and general logistics for staff and leadership

• Prepare reports, presentations, correspondence, and other business documents

• Ensure compliance with company policies, procurement procedures, and applicable regulations

• Provide day-to-day administrative support to teams, managers, and external stakeholders

• Track office supplies, equipment needs, and replenishment requests

• Support special projects and additional duties as assigned Family Health International-FHI360, Washington, D.C., Apr 2018 to Feb 2025 Procurement Specialist II- Remote

• Managed Small Business Subcontracting Plan reporting in compliance with SBA regulations

• Developed and updated procurement policies, procedures, and training materials

• Processed corporate credit card purchases and reviewed related invoices

• Prepared, maintained, and reviewed purchasing files, reports, and documentation

• Reviewed requisitions and solicitation documents for accuracy and compliance

• Coordinated supplier communication, delivery tracking, and issue resolution

• Supported RFQ/RFP evaluations, vendor negotiations, and award recommendations

• Compared bids, verified shipments, and approved invoices for payment

• Maintained procurement records and ensured compliance with company and government policies Family Health International-FHI360-FANTA, Washington, D.C., Feb 2018 to Mar 2018 Program Officer

• Coordinated domestic and international travel logistics, including airfare, hotels, visas, travel advances, approvals, and support letters in compliance with USAID, and organizational policies

• Processed travel reimbursements, expense reports, and close-out documentation, ensuring proper cost allocation, supporting records, and timely payments

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• Provided travel and reimbursement guidance to staff, consultants, and sponsored travelers through onboarding and refresher sessions

• Supported consultant recruitment, assignment agreements, fee payments, contract tracking, and timely close-out of consultant files

• Procured goods and services through purchase orders and other purchasing methods, including cost comparisons, vendor negotiations, and invoice processing

• Ensured procurement activities complied with internal procedures, cooperative agreement requirements, and country office regulations

• Maintained project databases, shared drive folders, issue logs, and filing systems for travel, procurement, and contract records

• Delivered administrative and operational support for meetings, conferences, workshops, correspondence, inventory management, and project close-out activities

Shobha Inc, Washington, D.C., Mar 2017 to Feb 2018 Administration Coordinator

• Provided administrative support to the Shobha-DC team, including calendar management, correspondence, and document preparation

• Served as the first point of contact, handling inquiries, calls, and general administrative requests

• Coordinated office logistics such as reservations, access setup, name tagging, and event support

• Assisted with research projects, reports, brochures, and other project-related documentation

• Planned and supported seminars, meetings, and conferences, including travel, venue, materials, and on-site logistics

• Managed program budgets, invoices, reimbursements, and travel arrangements

• Coordinated website and social media content with the Office of Communications and Marketing

• Completed special purchases and procurement-related tasks as assigned MJB Groups, DUBAI, U.A.E, Sept 2014 to Mar 2017

Administration Manager

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes.

• Recruit and train personnel and allocate responsibilities and office space.

• Assess staff performance and provide coaching and guidance to ensure maximum efficiency.

• Ensure the smooth and adequate flow of information within the company to facilitate other business operations.

• Manage schedules and deadlines.

• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.

• Monitor costs and expenses to assist in budget preparation.

• Organize and supervise other office activities (recycling, renovations, event planning etc.).

• Ensure operations adhere to policies and regulations.

• Keep abreast with all organizational changes and business developments. International Empire Traders L.L.C, Dubai- UAE, Feb 2013 to Aug 2014 Administration Executive

• Served as primary point of contact for executives and internal/external clients

• Managed calendars, meetings, travel, and appointment reminders

• Handled calls, emails, messages, and correspondence professionally

• Took meeting minutes, prepared reports, presentations, and briefs

• Maintained filing systems, records, and documentation

• Monitored office supplies and coordinated vendor purchases

• Supported team operations by delegating tasks as needed Page 2

International Relieve Development IRD-ACAPII, KBL-AFG, Jan 2012 to Feb 2013 Senior Procurement Administrator

• Updating and maintaining the suppliers contracts database, summary sheets, assessment and certification records.

• Auditing Invoices versus suppliers contract rates.

• Provide functional assistance and training in support of purchase order system.

• Resolving period of performance and invoices queries.

• Updating and Issuing contracts amendments.

• Formatting contract documents Low and high value procurement.

• In charged of interpreting from Pashto and Farsi to English to between vender to foreign staff.

• Other general administration duties as required. International Relieve Development IRD-SPR /USAID, KBL-AFG, Feb 2010 to Jan 2012 Procurement Administrator

• Updating and maintaining the suppliers contracts database, summary sheets, assessment and certification records.

• Auditing Invoices versus suppliers contract rates.

• Provide functional assistance and training in support of purchase order system.

• Resolving period of performance and invoices queries.

• Updating and Issuing contracts amendments.

• Formatting contract documents Low and high value procurement.

• In charged of interpreting from Pashto and Farsi to English to between vender to foreign staff.

• Other general administration duties as required. Development Alternatives Incorporated-USAID, KBL-AFG, Aug 2008 to Feb 2010 Procurement/Contracts Specialist

• Estimated purchase costs and maintained procurement budgets and records

• Prepared and reviewed CostPoint AP vouchers, invoices, and payment requests

• Built and maintained strong vendor and supplier relationships

• Reviewed supplier options, pricing, delivery terms, and product quality

• Negotiated pricing, contracts, subcontracts, and purchase terms

• Maintained inventory, supplier lists, and procurement documentation

• Prepared RFPs, bids, purchase orders, task orders, and amendments

• Supported procurement team and manager with day-to-day purchasing activities BearingPoint/USAID, KBL-AFG, Jul 2007 to Aug 2008

Receptionist

• Sorts, screen and distribute incoming mails.

• Perform routine keyboarding duties and maintain/update the notice board.

• Maintain attendance of all the cleaners and their schedules and their duty supervision.

• Report to HR Manager Specialist immediately for any unexpected situations.

• Making appointments for visitors.

EDUCATION

Bakhtar Institute of higher Education, Jan 2008 to Dec 2011 Bachelor in Business Administration (BBA)

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Behzad University, KBL-AFG, Oct 2007 to Oct 2009

Diploma in Business Administration (DBA)

American Management Association AMA, Washington, D.C., Oct 2019 to Dec 2019 Procurement/Buyer Management Certification

COURSES

MS Office 2007, Excel & Windows packages, Al Shayan Educational Center, Aug 2008 Basic IT class, Windows XP, USAID Development Program, Jul 2008 Harassment-Free Workplace: Creating a Positive Work Environment, Family Health International - FHI 360, Jun 2018 Unconscious Bias: Four Tips to Avoid Snap Judgments, Family Health International - FHI 360, Jun 2020 Safeguarding Program Participants, Family Health International - FHI 360, Oct 2021 Connect Content Editor Training, Family Health International - FHI 360, Mar 2023 WorkWise: Leading through Change, Family Health International - FHI 360, Aug 2019 Artificial Intelligence (AI) Use and Governance, FHI 360, Dec 2024 Key Project Management Concepts, FHI 360, Dec 2024 SKILLS

• Procurement

• Business Development

• International Marketing

• HR Management

• Inventory Management

• Team Leadership

• Negotiation

• Process Improvement

• Contract Management

• Strategic Planning

• Account Management

• Budget Management

• Vendor Relations

• Cost Analysis

LANGUAGES

English, Urdu, Dari/Persian, Hindi, Pashto

REFERENCES

Karen Bassich, FHI 360

301-***-****, ********@******.***

Neha Gupta, Reliable Home Care Inc

505-***-****, ****.***@*****.***

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