Personal Assistant and Administrative Coordinator

Maile Menezes linkedin.com/in/maile-menezes

Los Angeles, CA 858-***-**** ***********@*****.***

WORK EXPERIENCE

● Personal Assistant – NorthEast Pictures June 2024 – Present

- Provide high-level administrative support to a talent manager, managing calendars, travel, and daily operations.

- Coordinate meetings and events with networks, agencies, and production partners.

- Prepare invoices, contracts, and correspondence while maintaining confidentiality.

- Manage email communication, filing systems, and expense tracking with accuracy and efficiency. Anticipate needs, prioritize tasks, and ensure seamless coordination across multiple projects.

● Student Caller – USC Call Center August 2024 – December 2024

- Conducted outbound calls to USC alumni and parents to promote university giving initiatives

- Built rapport with donors and clearly communicated the impact of their contributions

- Exceeded weekly fundraising targets and accurately documented donor information

● Administrative Assistant – USC Associates September 2020 – May 2023

- Managed phone inquiries and provided prompt, professional customer service

- Maintained organized filing systems and handled confidential records with discretion

- Supported event logistics, including scheduling, setup, and breakdown for donor events EDUCATION

● University of Southern California – Los Angeles, CA Bachelor’s Degree in Communications Graduated: May 2025 Dean’s List Honoree SKILLS

• Administrative Support & Coordination: Experienced in managing calendars, scheduling meetings, coordinating travel, and supporting daily operations.

• Organization & Efficiency: Strong multitasking, time management, and prioritization abilities in fast-paced environments.

• Communication & Client Relations: Excellent written and verbal communication; experienced in liaising with executives, clients, and partners while maintaining professionalism.

• Technical & Operational Proficiency: Proficient in Microsoft Office Suite, Google Workspace, Zoom, Canva, and CRM/project management tools; experienced in scheduling, expense tracking, and maintaining detailed records.

Bilingual: Fluent in English and Portuguese, with cultural fluency that supports inclusive communication and collaboration.

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