Program Assistant and Administrative Coordinator
Resume:
Mr. Aaron Bernard Payton
Brandywine, Md 20613 US
Mobile: 202-***-**** - Ext:
Home: 202-***-****
Email: ******.******@*****.***
Availability:
Job Type: Permanent, Temporary, Term, Detail, Seasonal, Summer, Presidential Management Fellows, Recent Graduates, Multiple Appointment Types, Intermittent, Internships, Telework
Work Schedule: Full-Time, Part-Time, Shift Work, Intermittent, Job Sharing, Multiple Schedules
Desired locations:
United States - DC United States - MD
Work Experience:
National Defense University
408 4th Avenue S.W.
Washington DC, DC 20002 United States
10/2011 - 03/2012
Salary: 43,610.00 USD Per Year
Hours per week: 40
Program Assistant
Duties, Accomplishments and Related Skills:
Assist Manager with administrative function within the office, to include establishing and maintaining files and completion and processing routine forms. Assists the Department Chair/Program Director in the daily operation of the department. Maintain, update, coordinate and manages multiple event calendars and class/course schedules. Provide assistance to the Department Chair/Program Director and professors in meeting all the requirements established by the College Commandant and Deans of Faculty and Students.
United States Department of Agriculture
4700 Riverdale Road
Berwyn Heights, MD 20740 United States
02/2011 - 09/2011
Salary: 42,000.00 USD Per Year
Hours per week: 40
Program Assistant
Duties, Accomplishments and Related Skills:
Variety of administrative and technical task related to the Registrations, identification Permits and Plant Safeguarding work unit. Verifies office expenditures against budget reports noting discrepancies and taking appropriate action to reconcile discrepancies as necessary. Plans and coordinates meetings, public meetings and special events. Prepares documents and other materials needed and ensures meeting arrangements and logistics are carried out appropriately. Establishes and maintain databases that track progress with implementation, reports on and recommends ways to recognize accomplishments. Analyzes and respond to complex inquiries, written or oral, from individuals, executive branch offices, state officials, industry, public interest group and general public.
United States Department of Agriculture
1400 Independence Ave S.W
Washington DC, DC 20005 United States
05/2007 - 08/2009
Salary: 42,000.00 USD Per Year
Hours per week: 40
Program Assistant
Duties, Accomplishments and Related Skills:
I coordinated and variety of support activities pertaining to budgeting, purchasing, personnel and management assistant functions for the Information Technology Group (ITG).
I collect data from a various sources and prepare a variety of report for use by Program management in overseeing the administrative and technical operation of ITG. I set up controls to monitor expenses and prepare monthly fiscal reconciliation reports by budget object class codes. I identify and resolve discrepancies and amend operating procedures in an attempt to avoid similar problem areas in the future.
I prepare request for purchase when necessary and review purchase agreements, receipts and invoices. Reconciles transactions against monthly reports.
I review transactions to ensure that individual transactions are supported by proper documentation and, in that case where documentation is missing, I attempt to locate and /or reconstruct the appropriate records. I validate transaction balances so they reflect approved obligated changes. I maintain and renew maintenance contracts, as needed and assure that payments or roll overs are current.
I explain procedures and policies to a variety of customers, and successfully utilize a service approach in all matters. I identify the needs for and develop amendments to existing or new procedural practices, and assure the ongoing currency and consistency of procedures and policies. Compose and prepare correspondence on administrative/non- technical functions.
Work with analysts in managing all IT administrative action to ensure that commitments are made within the budget allotment, products/services are received, inspection occurs, and payments are rendered. Recommends and take appropriate action(s) to correct deficiencies and problem areas. Identify ways to avoid problems areas in the future.
I work with analysts on the Agency-wide technical approval processing of all incoming requests for IT investments. This includes troubleshooting and resolving process errors, preparing incoming request for approval, and properly reporting incoming requirements in the technical approval document repository. I communicate policy requirements to customers and encores Agency strategic alignment and reporting when processing requests.
I modify, create and files technical documentation, user guides, and administrative policies.
Processes incoming requests, (e.g., acquisition, budget reconciliation, in many different automated systems. Troubleshoot and solve technical processing issues. I maintain a variety of files and records with responsibility for properly filing materials by subject matter. Organize and maintain files and records, manuals, handbooks, and other related materials.
I support subject matter specialists by entering and retrieving information through operation a computer or similar equipment requiring instructions and sequential procedures
United States Department of Agriculture
1400 Independence Ave S.W
Washington DC, DC 20005 United States
08/2003 - 05/2007
Salary: 41,000.00 USD Per Year
Hours per week: 40
Management Assistant
Duties, Accomplishments and Related Skills:
I have ensured the coordinating and tracking progress of acquisitions. I have managed AMS Technical Approvals system to ensure the investment exceeding $100K have been approved via the Capital Planning and Investment Control (CPIC) system. I have assisted a Management Analyst in managing all IT and more administrative action to ensure the commitment are made with the budget allotments, products/services are received, inspection occurs, payments are rendered and inventory is controlled. I maintain knowledge of division, agency, departmental operations, cross cutting regulations and their impact on the agency, departmental operations, cross cutting regulations and its impact on the organization. I have communicated clearly orally and in writing. I have used analytical techniques, formulated plans of action and prepared the necessary tracing documentation: including project management plans with anticipated completion dates. I have submitted project to my supervisor. I have developed reasonable sub-goals to ensure that work progress is in a timely manner. I main to multiple tasks and sometime change the task to ensure timely manner without day to day supervision. I have maintained PMPSB's tap system to ensure that all technical approvals are processed in a timely manner. I have also maintained the acquisition system to ensure that ITG as a whole has the correct information and stay within our budget. I consistently meet and greet customers, co-workers and venders in a professional and timely manner. In doing so, if I am not the expert on the subject matter I can refer the customer, co-worker or vender to the right point of contact. In doing so it keeps all channel of communication open. This ensures excellent customer service between PMPSB and all that we provide service for. I participates all activities and interact with all PMPSB and ITG activities. This helps me and my co-workers stay informed on new and upcoming changers within the organization. I participate in meeting the will affect the day-to-day work flow for PMPSB as a hole. I plan and manage daily, weekly, and monthly assignment and workload to ensure that PMPSB performance stays above the level of greatness. My availability to my co-workers is beyond greatness. I am always willing to help. I prioritize my workload to ensure that deadlines are met. I have Clarified priorities for assigned projects with my supervisor all the time.
United States Department of Agriculture
1400 Independence Ave S.W
Washington DC, DC 20005 United States
01/2001 - 08/2003
Salary: 26,000.00 USD Per Year
Hours per week: 40
Administrative Assistant
Duties, Accomplishments and Related Skills:
I have answered the telephones and communicated with staff members and supervisors regarding the office work load. I have coordinated the work load including the scheduling of meetings with my co-worker to ensure that all assignments were complete on time. I greeted visitors in a professional and friendly manner. I direct all calls to the correct points of contact. If the contact is unavailable I took messages and promptly place the message on the person desk or in their mail box. I have consistently demonstrated fairness towards co-workers and office visitors. In my position with the Information Technology Group, I process the majority to task in support of ITG I have been called the wheel of the front office and the miracle worker. I process half of the ITG time and attendance records. I have direct contact with forty employees to ensure timely and accurate records. I assist in the resolution of any discrepancies. I go through Technical Resource Center, Enterprise Management Branch and Knowledge Management Staffs flex logs to ensure that leave slips and flex log are complete, timely and accurate. I am responsible for input information into PC tare. Once the information is put into PC tare and transmitted I place the flex into the staff person's mailbox for their signature. Once I get the signature from the supervisor and employee, I file the flex logs away. I have started the file system for FY03. I have completed leave audits accurately and in a timely manner. I prepare and review various memoranda and letters for accuracy. I keep in contact with the Science and Technology Deputy Administrator's secretary to obtain information for style and format changes. I also check on the status of correspondence. When the correspondence is signed and ready to go out of ITG, I mailed it or hand carried it to the addressee. I typed information at the request of my supervisor. I have used Access to develop a database to input information. I have used my keyboarding skills to input information in to the Acquisition Control System (ACS), to order supplies, relay phone message and e-mail to co-workers and supervisors. Handles travel arrangements, obtains applicable clearance, and prepares travel-related forms for the authorization and the claim for reimbursement in accordance with Agency instructions and time frames prescribed by mutually agreed upon standards. I process travel request and training forms related to travel. I processed reimbursement forms to ensure that the traveler is paid in a timely manner. I kept in close contact with the Administrate Office (AO) to ensure that all paper is works processed. I have completed the travel training. I have kept in contact with the travel specialist to ensure a speedy release of passenger receipts.
Education:
Comp TIA Columbia, MD United States
Technical or Occupational Certificate 12/2010
Major: Security+
Relevant Coursework, Licenses and Certifications:
Security+ Technical Certificate
Job Related Training:
Simplified Acquisition Procedures (2004), Micro Purchase Procedures (2004), Certificate of Appreciation Award years 2001,2002,2003, The Foundation Financial Information System (FFIS) Overview and Accounts Receivable training (2004),all Window Office suites (2003), Acquisition Control System for AMS Information Technology Group (2003-2006), MS-DOS, WordPerfect, Windows 95, Professional Write, First Choice, MS Word, Lotus 123, Harvard Graphics, Desktop Publishing, dBase III+, Information Processing, Microsoft Excel (1995), Cash Performance Bonus 11/30/03, Cash Performance Bonus 11/27/02, Cash Performance Bonus 05/06/01, Employee of the Month Award 05/2007, Security+12/2010
References:
Name
Employer
Title
Phone
Nita Worley United States Department of Agriculture
Network Administrator
Patrice Hernandez United States Department of Agriculture
Supervisor
Gladys Thompson National Defense University
Supervisor
540-***-**** Indicates professional reference
Contact this candidate