C-Suite Executive Assistant & Facilities Manager

Christine M. Jones

Executive Assistant & Office and Facilities Manager

Coatesville, PA 19320

Email: ***********@*****.***

Phone: 484-***-****

Trusted C-Suite Executive Assistant with 40+ years of experience improving efficiency, productivity and confidentiality. Skilled in executive support, office operations, facilities management and vendor/building liaison.

EXPERIENCE

AscellaHealth, LLC, Berwyn, PA May 2023 – May 2026

Office & Facilities Manager – Executive Assistant

Managed calendar and meeting set up

Coordinated domestic and international travel arrangements

Completed expense reports using Concur

Worked with HR to schedule candidate interviews – Virtual or In Person

On and Off Boarding employees using Datawatch

Organized monthly office lunch utilizing local vendors

Prepared and presented Monthly Birthday Celebration PowerPoint

Assisted Admin Team with Meeting set up, catering and clean up

Sorted and processed incoming and outgoing mail

Liaison with vendors and building management for office maintenance

Maintained office breakroom including ordering supplies and snacks from

various vendors looking for most cost effective options

SKILLS

Microsoft Office Suite

Microsoft Teams

Zoom Meetings

Concur

Time Management

Communication

Boardvantage

Neuronetics, Inc. (NeuroStar), Malvern, PA Nov 2021 – Apr 2023

Executive Assistant and Office Manager

Managed calendar and meeting set up

Coordinated travel arrangements

Completed expense reports using ExpenseWire and then Concur

Organized all logistics for Board of Director Meetings – location, hotel, meals and ground transportation

Prepared Board Books using Boardvantage

Liaison with Board Members and ELT regarding their travel

Organized Earnings and Post-Earnings calls

Worked with HR regarding travel for candidate interviews when needed

Organized bi-weekly office lunch utilizing local vendors

Prepared check requests for vendors and Board Member expenses

Sorted and processed incoming and outgoing mail

Liaison with vendors and property management company for office maintenance and NeuroStar University

Maintained office breakroom including ordering supplies and snacks from

various vendors and maintenance on Bean-to-Cup coffee machine

Education

4 Semesters – University of Pennsylvania

Little Flower Catholic HS

Graduated with Honors

Member National Honor Society

Nouryon, Radnor, PA Nov 2020 – Nov 2021

Executive Assistant

Complex calendar management of internal and external meetings for the EVP

Transformation, SVP of Acquisitions and Director of Transformation

Acted as interim Executive Assistant for the SVP of Integrated Supply Chain

Coordinated domestic and international travel arrangements

Prepared expense reports using Concur

Organized off-site meetings for Leadership Team Meetings

Other

Pennsylvania Notary Public

Commission Expires:

March 12, 2028

Draper & Kramer, Exton, PA Aug 2020 – Nov 2020

Executive Assistant

Temporary assignment supporting the SVP of National Sales Team

Sartomer, Exton, PA Jul 2017 – Jul 2020

Executive Assistant

Accurately maintained calendar and meeting set up

Coordinated domestic and international travel arrangements

Worked with Human Resources to schedule interviews between candidates and interview team, including organizing travel arrangements

Created and activated badges for Exton office and West Chester, PA and

Chatham, VA plants

Prepared President’s Expense Report using Concur

Sorted and processed incoming and outgoing mail

Acted as back up to Office Manager

Member of the United Way and Activities Committees

National Alliance for Partnership in Equity Inc. (NAPE), Gap, PA

Office Assistant Apr 2017 – May 2017

Temporary assignment supporting the President and Finance Team

Nuclear Electric Insurance, Co., Wilmington, DE Dec 2015 – Apr 2017

Executive Assistant

Accurately maintained calendar and contacts for the President & CEO

Scheduled internal and external meetings as directed

Coordinated domestic and international travel arrangements, including air, train, hotel and rental and car service reservations

Provided detailed Travel Itineraries for all business trips

Coordinated all logistics for NEIL Board of Directors and Annual

Policyholders Meetings including:

- Assisting with meeting location selection – ensuring meeting space

was appropriate for the various meetings

-Worked with hotel staff regarding meeting and sleeping rooms

-Reviewed hotel contracts with President

-Made ground transportation arrangements

-Arranged all meals, with President’s oversight – both at the hotel and at outside venues

Arranged Spouse and Group Activities including:

-Coordinated audio-visual requirements

-Handled on-site requests for President, NEIL Leadership Team and

Board Members

Liaison with Board Members and their EAs

Responsible for preparing President’s Expense Report using the PNC Visa IntelliLink System

Super User for database operation

Prepared Check Requests as needed and directed

Created meeting material binders using GBC equipment as directed

Sorted and processed incoming and outgoing mail

Performed all duties deemed necessary that aided in the smooth running of the Corporate Suite

DSM Biomedical, Exton, PA Dec 2014 – Dec 2015

Executive Assistant

Accurately maintained multiple complicated calendars and scheduled meetings

Coordinated domestic and international travel arrangements

Provided meeting materials for meeting

Created PowerPoint Presentations

Processed expenses using Concur

Handled confidential material and conversations in an appropriate and

professional manner

Endo Pharmaceuticals, Malvern, PA Feb 2009 – Oct 2014

Executive Assistant – Legal Department

Accurately maintained calendar and contacts for VP, Legal Affairs and three Senior Counsels

Scheduled complex internal and external meetings

Coordinated logistics for large meetings, including identifying locations,

meeting facilities, audio-visual requirements, transportation (both air and ground), hotel reservations and meals

Coordinated domestic and international travel arrangements

Super User for Legal Matter Management System – TeamConnect, including training staff across the enterprise and troubleshooting issues for Legal Delegates

Created and managed Purchase Requisitions/Purchase Orders using COUPA

Created Share Point sites for various projects to manage documents.

Coordinated access for staff and external participants.

Screened and handled telephone and e-mails for VP, Legal Affairs, three Senior Counsels and a Senior Paralegal

Sorted and processed incoming and outgoing mail

Drafted correspondence and e-mails on behalf of the VP, Legal Affairs and three Senior Counsels

Processed Expense Reports

Prepared PowerPoint presentations for meetings

Handled confidential materials and conversations in an appropriate and

professional manner

Accurately created and maintained the VP, Legal Affairs filing system

Liaison between VP, Legal Affairs and Senior Staff as necessary

Ensured that VP Legal Affairs and three Senior Counsels were properly

prepared for meetings e.g. agendas, handouts, etc.

Attended meetings and took accurate minutes for distribution

Worked on Special Projects as directed by the General Counsel and Vice

President of Legal Affairs

Provided backup to other Legal Secretaries in the Legal Department

Managed Off-Site Storage for Legal Affairs – paying attention to destruction codes and Hold Orders

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