Administrative Assistant & Payroll Coordinator
Resume:
Jaymis Hoffmann
Dubuque, IA *****
****************@*****.***
Professional Summary
Detail-oriented Administrative Assistant / Wellness coordinator with 18 years of experience in payroll processing, Billing and office administration. Proficient in managing employee records, ensuring compliance with legal requirements, and providing exceptional support across multiple departments. Demonstrated ability to maintain confidentiality and accuracy while handling sensitive information. Skilled in Microsoft Office and data entry, contributing to efficient office operations and effective communication. Excellent at multi tasking and will help wherever I’m needed. Authorized to work in the US for any employer
Work Experience
Administrative Assistant/payroll
Ahva Living of East Dubuque-East Dubuque, IL
June 2023 to Present
• Processed and verified payroll for 40 employees on a bi-weekly basis, ensuring accuracy and timeliness
• Maintained accurate employee records in compliance with legal requirements
• Served as a point of contact for employees regarding HR-related inquiries, providing timely and accurate information
• Maintained accurate and up-to-date records of all incoming and outgoing correspondence
• Managed the filing system, ensuring documents were properly organized and easily accessible
• Prepared reports, memos, and other documents as requested by management
• Handled incoming calls and directed them to the appropriate department or individual
• Coordinated office supplies inventory, placing orders when necessary to ensure smooth operations
• Provided administrative support to multiple departments within the organization
• Performed data entry tasks accurately and efficiently using various software applications
• Maintained confidentiality of sensitive information while handling documents or interacting with stakeholders
• Maintained inventory of office supplies and supplies for staff ensuring adequate stock levels at all times
• Distributed mail internally ensuring timely delivery
• Onboarding of new employees
• Tours of the facility for potential residents
• Resident billing and new resident move in paperwork
• Incoming calls for potential new residents
• Ran activities including driving the bus when needed
• Updated monthly activity schedules, daily elevator signs, resident meeting minutes and monthly news letter.
Fitness and Wellness Coordinator
YMCA-Dubuque, IA
September 2006 to June 2023
• Conducted comprehensive fitness assessments to evaluate clients' current physical condition and track progress over time
• Led group fitness classes, providing instruction and motivation to participants of all fitness levels
• Developed personalized fitness programs for clients based on their individual goals, abilities, and health conditions
• Instructed proper exercise techniques and ensured safety during workouts to prevent injuries
• Utilized knowledge of anatomy and physiology to educate clients on the benefits of different exercises and muscle groups targeted
• Monitored clients' progress regularly through measurements, body composition analysis, and performance evaluations
• Demonstrated excellent communication skills by effectively explaining complex concepts in a clear manner that was easily understood by clients with varying backgrounds
• Ensured compliance with company policies regarding data privacy and confidentiality
• Assisted with the recruitment and selection process by reviewing resumes, conducting initial phone screenings, and scheduling interviews
• Scheduled and facilitated new hire orientations, ensuring a smooth onboarding experience for employees
• Managed the background check process for potential hires, ensuring compliance with company policies and legal requirements
• Participated in career fairs and networking events to promote the organization as an employer of choice X-Ray Technician/Medical Assistant
Medical Associates-Dubuque, IA
June 2019 to August 2021
Helped patients get ready for x ray. Dicom images to other facilities. Made cd’s of images for other Health Care facilities. Filing. Helped in other areas where needed. Education
High school diploma
Senior high-Dubuque, IA
August 1984 to August 1989
Skills
• Microsoft Office
• Phone etiquette
• Supervising experience
• Accounts receivable
• Computer skills
• Microsoft Excel
• Executive administrative support (10+ years)
• Talent acquisition
• Team leadership
• Restaurant experience (3 years)
• Geriatrics
• Merchandising
• Heavy lifting
• Manager experience
• Management
• Multitasking
• Microsoft Word
• Pricing
• Office management (3 years)
• Retail management
• Training & development
• Working with people with disabilities
• Public speaking
• Organizational skills
• Communication skills
• Medical office experience
• Resident's rights
• Attention to detail (10+ years)
• English
• Microsoft Outlook
• Office experience
• Managing hospitality teams
• Time management
• Personal assistant experience
• Budgeting
• Nursing home experience
• Administrative experience
• Assisted living (2 years)
• Leadership (10+ years)
• Teaching
• Front desk
• Business management (2 years)
• Data entry
• Customer service
• Guest services
• Cash handling (5 years)
• Writing skills
• Grocery store
• Warehouse experience
Certifications and Licenses
Driver's License
Food Handler Certification
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