Experienced Finance Manager & Bookkeeper

KATHRYN (KATHI) NOLLS

859-***-**** *****.******@*****.*** Florence, KY

https://www.linkedin.com/in/kathi-horton-8176253b/ Finance Manager / Bookkeepeer

Advanced bookkeeper with more than 20 years of experience in complex and diverse environments. Highly innovative accountant and financial manager, with experience in GAAP, certified audits, payables, receivables, reconciliations, and month-end close.

Top-performing Finance Manager with a proven background in managing accounting and bookkeeping functions. Thrives in a high-volume atmosphere that demands strong analytical abilities, organization and significant attention to detail. Results- driven expert in analyzing data, resolving problems, and providing superb customer service while handling sensitive and confidential information with the utmost professionalism.

Proficient in all facets of accounting; including reconciliations, accounts payable, accounts receivable, auditing, inventory management, budgeting, purchasing, RMAs, financial reports, vendor management, and billing.

Proven ability to analyze data, resolve problems, multitask, develop effective teams, produce tangible results, and resolve difficult situations.

EXPERTISE

QuickBooks Microsoft Excel Reconciliations Billing Business Systems Office Management Accounts Receivable Accounts Payable Cash Management GAAP Vendor Management General Accounting Invoice Management Document Management

CAREER PROGRESSION

Financial Specialist IBT LOCAL 275*-****-****

Report to Union Executive Board members with account balances and activity

Responsible for reconciliations of four bank accounts and four credit card statements monthly

Maintain up-to-date Accounts Receivable system, collect monies due from members then enter into both QuickBooks and IBT Titan systems

Input monthly receipts and update member information into IBT Titan systems

Input invoices and credit card expenses for officer approval and payment through Concur Online Solutions; enter all activity into QuickBooks

Process approved expense through SAP Concur using Microsoft Excel Pivot Tables to display appropriate expense categories prior to entering them into QuickBooks

Maintain files of monthly activity

Oversee annual Certified audits by CPAs and others, as ordered by IBT and Dept of Labor

Submit monthly reports to Executive Board and Teamsters International offices Accounts Payable Project (Contract Position) KFORCE 2019-2020

Accounts Payable 3-way match verification project for large tire corporation

Received, reviewed and input level of match to invoice detail versus items received into Excel spreadsheets as part of a project to enable automation of vendor matching

Requested / input Proof of Delivery information from vendor to handle any discrepancies

Trained/Supervised to other project personnel at request of AR Manager

Reported findings to finance management for coordination with automation team Accounts Payable Specialist BME, INC: 2018-2019

Worked with Sampro and Global Edge software systems as part of mechanical service/installation firm

Received, reviewed and input vendor invoices for processing

Developed strong working relationships with over 100 vendors

Identified and worked with Purchasing Department to resolve any discrepancies between Purchase Orders and invoices

Reconciled vendor and credit card statements monthly

Prepared weekly report of payables for management review

Coordinated with Controller and Owner to determine priorities for weekly payments. Finance Officer/Corporate Treasurer ELEVATE ADDICTION SERVICES: 2005-2018

Overhauled accounting processes from a paper-based system to QuickBooks, resulting in growth of the Finance Division to a staff of four that could manage over $250,000 a week in financial transactions.

Performed regular check runs, bill payments and reimbursements. Handled weekly supply orders and payroll reconciliations.

Developed and maintained relationships with vendors, banking, and other non-organizational accounting personnel to facilitate financial activities.

Reconciled six credit card and 12 bank statements on a monthly basis; assisted CPA with preparation of financial statements, set up PTO accrual system, maintained fixed asset ledgers, ensured financial record security, and verified all weekly payroll, liability account, accounts payable and receivable entries.

With stagnant financials; revised financial planning, reporting, budgeting, and procurement activities for the organization, leading to growth from $6M to $12M per year in income, and the purchase/renovation of two additional properties.

Supervised, mentored, and trained employees to complete accounting, billing, collections, payroll, and budgeting duties.

Implemented insurance billing activities, leading to the creation of a new division of five staff and increasing company earnings by more than 50%.

Oversaw all activities to carry out 13 years of Certified Audits to ensure compliance the Non-Profit Integrity Act.

Coordinated with Plan Manager on 403B Administration and conversion to a 401K.

Coordinated all financial activities with management, external CPA firms, the Federal Government, and the State of California for transition from non-profit to profit. Bookkeeper THE ADMINISTRATIVE ASSISTANT: 1999-2005

As the principal founder, observed many companies needing bookkeeping, accounting, and promotional services; exhibited growth from a baseline of zero to 30 clients and two full-time staff.

Helped CPAs with clients needing conversion of paper-based accounting to implementation of QuickBooks or Quicken based software systems.

Prepared and entered adjusting entries, ensured compliance with tax and governmental regulations, reviewed financial reports for month end closing, reconciled GL accounts, and conducted project cost allocation and tracking for organizational efficiency.

Processed expense reimbursements; prepared and posted journal entries for a variety of payroll systems.

Administered, posted, and reconciled daily cash receipts, weekly ACH, wire, and check payments.

Handled daily A/P and A/R processes, managed vendor/supplier relations, and oversaw the timely, accurate processing of invoices, purchase orders, expense reports, credit memos and payment transactions.

Prepared bank and credit card reconciliations, annual budgets and monthly financial statements, reviewing and analyzing daily balance sheets, ledgers and income statements.

Analyzed accounting procedures in relation to closing cycles, implementing objectives to reduce cycle time and increase productivity.

EDUCATION & CERTIFICATION

Certificate of Business Administration COLLEGE OF ADMINISTRATION MEMBER OF AMERICAN INSTITUTE OF PROFESSIONAL BOOKKEEPERS REFERENCES AVAILABLE UPON REQUEST.

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