Senior Executive Virtual Assistant & Operations

Rita Omoregie

Senior Virtual Assistant — Executive & Operations Support

**********@*****.*** +234********** Remote [UTC+1] linkedin.com/in/ritaom PROFESSIONAL SUMMARY

Senior Virtual Assistant with 6+ years supporting executives, business leaders, and growing teams across technology, media, and construction in UK, US, and African time zones. Experienced in executive support, business operations, content production, vendor coordination, and workflow automation. Builds systems that improve efficiency, manages complex priorities with minimal oversight, and creates structure in fast changing environments.

PROFESSIONAL EXPERIENCE

Executive Assistant to CMO

TechSparta (formerly SpartanMedia)

02/2024 – Present Remote (UK)

•Own the CMO's daily operating rhythm by managing calendar priorities, inbox flow, travel coordination, correspondence, and administrative processes while ensuring executive time remains aligned with business priorities.

•Coordinate more than 100 meetings each quarter within a fast-paced technology startup environment, including scheduling, agenda preparation, research, meeting documentation, and follow up on action items.

•Act as a central point of coordination between the CMO, internal teams, clients, and external stakeholders, ensuring communication and follow through across priorities.

•Handle confidential executive information including board materials, contracts, financial records, and internal communications with a high level of discretion and accuracy.

•Manage the executive's personal budget and monitor related administrative activities.

•Prepare presentations, reports, meeting materials, and executive documentation to support business priorities.

•Identified inefficiencies in email management and designed an automated workflow using Claude, Make, Gmail, and Google Calendar, reducing manual inbox processing by approximately 2.5 hours each day. Virtual Assistant - Content Operations

Motherland Reality TV

07/2022 – 02/2024 Remote (Nigeria)

•Managed end to end content operations for a cultural media brand, coordinating planning, production, and publishing across multiple digital platforms.

•Coordinated production workflows from planning through execution, including shoot preparation, location logistics, team communication, and delivery timelines for creative projects.

•Conducted interviews and supported content development by working directly with contributors to capture relevant stories and perspectives.

•Managed multiple concurrent production workflows using digital project management tools, maintaining deadlines across content planning, production, and publishing activities.

•Flagged early-stage risks across production workflows and implemented contingency plans to prevent disruptions.

Virtual Assistant - Logistics Operations

ROO Properties

09/2019 – 06/2022 Remote (Nigeria)

•Coordinated operational activities for a construction company managing multiple residential development projects, including duplex and single-storey builds.

•Coordinated procurement activities, sourcing and arranging delivery of construction materials while maintaining communication with suppliers and vendors.

•Supported procurement decisions through vendor communication, price comparisons, and material sourcing, helping maintain cost efficiency and timely delivery across active construction sites.

•Managed schedules for contractors, tradespeople, and service providers to support project timelines and minimize delays.

Rita Omoregie **********@*****.***

•Maintained vendor relationships, tracked purchasing requirements, and supported cost conscious decision making throughout project execution.

•Proactively identified procurement and scheduling challenges, coordinating with vendors and contractors to prevent delays across active projects.

EDUCATION

Bachelor of Science (B.Sc.) in Accounting

Oduduwa University

2016 – 2021

Master of Logistics and Supply Chain Management

(M.LScm)

Chartered Institute of Logistics and Supply Chain Management, CILSCM

04/2022

SKILLS

Executive Calendar & Office Operations

Inbox Management & Executive Communication

Task & Priority Management

Meeting Management & Executive Documentation

Stakeholder & Client Communication

Confidential Document Management

Budget Administration & Expense Oversight

Vendor & Contractor Management

Project Coordination & Process Improvement

Workflow Automation & Systems Optimization

Cross Functional & Cross Time Zone Collaboration

Content Operations & Digital Coordination

Research, Reporting & Administrative Support

TOOLS & TECHNOLOGY

Productivity & Project Management — Notion, Asana, Trello, ClickUp Communication — Slack, Zoom, Google Workspace, Microsoft Office Suite AI & Automation — Claude AI, ChatGPT, Make (Integromat), Replit CRM — HubSpot

OPERATIONAL SYSTEMS PROJECTS

AI Executive Inbox Command Center

Independently designed and deployed an automation system used to support CMO inbox operations at TechSparta.

•Improved visibility into high-priority communications by creating an automated email classification system that categorizes messages by sender, urgency, and business function, generates contextual response drafts, and creates calendar events from scheduling emails.

Automated Job Search & Application Pipeline

Independent Workflow Automation Project

•Built an end to end automation that scouts job opportunities, filters roles against predefined criteria, generates tailored resumes and cover letters, and organizes applications in Notion for efficient review and submission. CERTIFICATIONS & CREDENTIALS

Virtual Assistance Training

EduCourse SA - May 2025

Certificate of National Service

Nigeria - July 2022

Certificate of Recommendation

CDSS - July 2022

Rita Omoregie **********@*****.***

Contact this candidate