Payroll Compliance & Multi-State Manager

Lorraine Sanders FPC, CPP

P: 917-***-**** E: **********.*******@*****.***

PAYROLL MANAGER

Payroll Manager with 20+ years of experience supporting multi-state payroll operations, compliance, and HR systems across banking, non-profit, and PEO environments. Proven ability to manage end-to-end payroll functions, support team development, and ensure accurate and timely processing. Experienced in maintaining compliance with federal and state regulations, supporting audits, and improving processes to enhance efficiency. Strong background in payroll operations, HRIS systems, and reporting. Experience in mergers and acquisitions. CORE COMPETENCIES

ADP Certification Payroll Operations Leadership Multi-State & Union Payroll HRIS & Systems Implementation Compliance

(ERISA, COBRA, FLSA) Audit & Risk Management Benefits Administration Leave Management Process GL & Financial Reconciliation. Team Leadership & Development Vendor Management Payroll Tax & Year-End Processing. Work Experience

Connect One Bank (Formerly First National Bank of Long Island) NJ/NY Benefits and Payroll Manager May 2023 - Present

• Process bi-weekly and semi-monthly multi-state payrolls for 750 employees using Paylocity system and ADP

• Process Commission, stock options and Off-cycle Payroll

• Supervise and train HR Assistant in Timecard management and process

• Developed, implemented and administered payroll policies and procedures

• Coordination of all payroll activities with Finance and other departments throughout the organization

• Managed and reconcile quarterly and year-end tax process including tax adjustment, W-2 issuance and W-2C’s

• Oversee internal and external payroll audits

• Administer employee benefit plans, such as retirement plans, medical, dental, vision plans, life insurance and other ancillary benefits

• Act as primary contact for benefits and payroll and handle all employee inquiries

• Implement open enrollments and organize communication with all employees

• Responsible for the initialization of pension reports to Actuary

• Reconcile the necessary GL accounts monthly

• Ensure compliance with ERISA, COBRA, and applicable Federal and state regulations

• Assisted in DNA launch conversion

First National Bank of Long Island, NY

Payroll/HR Generalist September 2018 – May 2023

• Managed and maintained HRIS database and payroll system in ADP

• Conducted benefits orientation and enrolment process

• Supervised and trained HR Assistant

• Processed the bi-weekly payroll

• Reconciled payroll general ledger accounts monthly

• Headed the ABA Trainings and roll out

• Oversaw the records of Fingerprint Background Check database

• Maintained employees’ vacation, sick and personal Time and Attendance in ADP Brooklyn Community Services New York, NY

HR Payroll Specialist September 2017 - September 2018

• Managed HR data in HRIS database using Ceridian/Day Force

• Prepared personnel data forms for payroll

• Oversaw and enter personnel data for Biweekly payroll and maintain time and attendance for 600 employees

• Audited and prepared Time sheets for payroll submittal and liaise with Payroll Bookkeeper

• Maintained compliance with City, State and Federal regulations

• Audited employee tax info

• Prepared Year end reports for 403B, Life Insurance and EEO report. Perform other duties as needed Robert Half New York, NY

HR/Payroll Manager (Consultant) March 2017 – August 2017

• Managed employee database transactions, including hires, terminations, salary changes including salary, direct deposits, and wages garnishments

• Ensured compliance with federal, state, wage and hour tax laws

• Maintained Human Resources Information System records and generate management reports

• Assisted with employee training, wellness initiatives, and recognition programs

• Managed PTO, vacation time and sick leave administration

• Supported year-end payroll process, including W-2 preparation and adjustments

• Prepared quarterly tax filings and reconciliations

• Audited payroll transactions and validated general ledger postings Breaking Ground New York, NY

Payroll/ Benefits Supervisor July 2016 – February 2017

• Managed payroll for exempt and non-exempt employees using Ceridian HPL including union and non-union New York State Employees

• Investigated and audited all necessary applications including time sheet before uploaded

• Prepared and submitted monthly union reports

• Planned, scheduled and coordinated the work of associate

• Managed and conducted benefits orientation and enrolment process

• Enrolled, prepared and processed employee benefits

• Assured compliance with federal, state and local payroll regulations

• Processed Workers Compensation claims and uploaded and paid FSA and other benefits

• Processed invoices – All State Ins, Work Comp. ADP

• Reconciled and calculated payroll adjustments, process manual check

• Supervised and mentored Payroll associate

Accounting Principal New York, NY

Payroll Manager (Consultant) August 2015 – July 2016

• Processed multi-state payroll for approximately 1400 employees using ADP

• Developed payroll testing scenarios for payroll system conversion

• Conducted payroll audits to validate accuracy and regulatory compliance during system conversion

• Edited timecard punches from Run It

• Managed payroll for Real Estate Organization of 300 local union 32BJ using ADP Workforce EV5

• Processed journal entries using Yardi Enterprise

• Administered 401K and /Safe Harbour plans

• Managed payroll deductions, commission and special compensation

• Prepared monthly and quarterly payroll tax reconciliations

• Collaborated with vendors and tax agencies to resolve payroll issues Success Academy Charter School New York, NY

Payroll Specialist April 2014 – August 2015

• Processed Semi-monthly payroll for approximately 1500 employees using ADP Work Force Now

• Managed employee transfers promotions, terminations, commissions, bonuses, and stipends

• Performed payroll reconciliation and journal entries in Net Suite

• Maintained payroll GL mapping and payroll deductions accuracy

• Partnered with HR and Benefits to ensure HRIS integrity

• Conducted payroll audits to ensure compliance and accuracy

• Facilitated payroll onboarding for new employees

• Delivered exceptional customer service while maintaining federal and state compliance Tri-State Employment Service Inc. New York, NY

Payroll Manager November 1998- January 2014

• Initialized the start-up of the PEO division while at Tri State Employment Service. Set up the Summit Software Payroll System and built the department with a staff of from one to fifteen employees. This resulted in sales of over 300 million. Oversaw the payroll for the PEO division. Directly responsible for overall operation of all multi-state, and in- house payroll related functions (benefits, 401k savings plan, payroll taxes) for approximately 30,000 employees and monitor 100,000 employees of subsidiary companies. As a result of good customer relations and building of clientele promoted to Manager from Supervisor in 2004.

• Managed and maintained HRIS database and integrity of the payroll systems structure and functions

• Assisted in recruiting and onboarding new hires

• Managed union and job cost reporting for construction and non-construction companies with cycles comprised of weekly, bi-weekly, semi-monthly and monthly client payroll. Proficiency in Certified Payroll and Prevailing wages

• Recruited, trained, mentored and developed the knowledge and skills of payroll team

• Developed, implemented and administered payroll policies and procedures

• Managed and reconciled quarterly and year-end tax process including tax adjustment, W-2 issuance and W-2C’s

• Provided monthly report for internal management and internal and external audits

• Managed payroll funding, bank wires transfers, general ledger mapping, and payroll reconciliations

• Collaborated with Finance, HR and executive leadership to ensure payroll compliance and operational excellence

• Led payroll system conversion to Summit Apex including payroll testing, parallel testing and implementation

• Promoted from Payroll Supervisor to Payroll Manager in recognition of leadership, operational improvements, and outstanding client service

Education

Bernard Baruch College New York, NY

Bachelor of Arts in Psychology, Minor in Accounting Payroll Org – FPC 04/2024

Payroll Org - CPP 10/2024

Skills

• ADP Workforce Now

• ADP EV5

• Apex

• Darwin

• SAP

• FISERV

• DNA

• Excel

• E-TIME

• Google Workplace

• Summit Systems

• Net Suite

• Paylocity

• Microsoft Office

Suite

• Yardi Enterprise

• Ceridian

• Day Force

• SAP HRIS

• JD Edwards

• Slack

• Zoom

• Timberline.

• Union:

o 32BJ

o Local

670

o Local 14

o Local 15

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