Executive Assistant & Office Operations Specialist

ANGELIE ASHFORD-WHITE

Executive Assistant Administrative & Office Operations

253-***-**** ************@*****.*** Tacoma, WA / Open to Remote PROFESSIONAL SUMMARY

Administrative professional with 7+ years of experience supporting leadership teams, small offices, and multi-client operations across nonprofit, startup, and real estate settings. Comfortable managing calendars, processing financial paperwork, maintaining databases, and helping onboard new staff. Known for staying organized, dependable, and calm under pressure, and for building simple systems that keep day-to-day work running smoothly. CORE COMPETENCIES

Calendar & Scheduling Support • Multi-Department & Multi-Client Coordination • Financial & Invoice Processing • Contract Administration • Records & Database Management • Staff Onboarding & Training Support • Meeting Coordination & Notes • Project & Task Tracking • Vendor & Office Support • Confidential Information Handling PROFESSIONAL EXPERIENCE

Archdiocese of Seattle – St. Leo Parish & St. Charles Borromeo Nov 2023 – Jun 2026 Administrative Assistant

• Provided administrative support to a 9-person team, including 2 directors, a chief of staff, the pastor, parochial vicar, and 4 pastoral assistants, across two parish locations

• Coordinated calendars and scheduling logistics for the team, including meeting and facility scheduling for parish events and community programs

• Prepared, processed, and tracked check requests and financial documentation, maintaining accuracy and timely processing

• Maintained and updated the parishioner database, ensuring accurate, reliable registration records

• Managed parish websites (eCatholic, WordPress) and social media accounts, including original video content in CapCut

• Served as the primary point of contact for phone and email inquiries, coordinating with vendors on supply and procurement needs

• Prepared and distributed regular newsletters and email updates to keep the parish community informed

• Supported fundraising campaigns, including the Stewardship of Time, Talent and Treasure campaign and the Annual Catholic Appeal, by preparing outreach materials and coordinating donor communications Goodest Care Organization (Health-Tech Startup, Non-Profit) Oct 2022 – Oct 2023 Administrative Assistant to the Owner

• Supported the organization's owner with day-to-day scheduling, calendar coordination, and administrative operations during a period of rapid growth

• Helped prepare grant writing materials and planning documents in support of funding and product goals

• Assisted with recruitment, including screening candidates and scheduling interviews for a growing team Global Virtual Real Estate Assistants Jul 2018 – Oct 2022 Virtual Administrative Assistant

• Provided consistent administrative support across a portfolio of approximately 150 real estate client accounts

• Processed and coordinated over 100 client contracts, ensuring accuracy and timely turnaround

• Trained and onboarded more than 300 virtual assistants on administrative systems, CRM workflows, and client service standards

• Managed calendars, CRM entries, and reporting to support client accounts

• Assisted with recruitment tasks, including candidate screening and interview scheduling TECHNICAL PROFICIENCIES

Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) • Google Workspace (Docs, Sheets, Drive, Calendar) • Microsoft SharePoint • Salesforce • HubSpot • CRM Systems Monday.com • Asana • Calendly • RingCentral • QuickBooks • Website Management (eCatholic, WordPress) • Canva • Adobe Photoshop • Adobe Illustrator • CapCut

EDUCATION

Bachelor of Science in Mass Communication — Central Philippine University

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