Executive Virtual Assistant with 20+ Years
Resume:
Kathleen Gauden
Transforming chaos into clarity by supporting executives to stay organized, productive, and inspired. Sr. Executive Virtual Assistant Chief of Staff Events Human Resources
Email: ********@*****************************.*** Cell: 858-***-****
LinkedIn: Kathleen Gauden Website: TheVirtualAssistantAndCompany.com SUMMARY
Top-performing, highly resourceful, and tech-savvy C-level executive assistant with extensive experience supporting high-profile and executive leadership for two decades. Always learning and always working smarter and not harder! Proactive and always one step ahead with an intuitive sense of discretion and confidentiality. EXPERIENCE
The Virtual Assistant & Company, Senior Executive Assistant Chief of Staff HR Specialist Events 2015 – Present Serving as gatekeeper to executives and entrepreneurs while acting as public face to internal and external stakeholders. Provide clear communication and manage confidential information. Improve operational efficiency to save money and time. Simplify executives’ lives and manage non-income producing tasks by assisting with:
• Human Resources: Create job description, post on platforms, scan CVs, perform screening interviews, reference, background, and education checks, salary negotiation, on-boarding, payroll set up, creation of SOPs and handbooks, off boarding.
• Preparing agendas, reports, memos, and presentations for internal and external meetings.
• Calendar and email management and streamlining.
• Handling all aspects of preparing for quarterly Board of Directors and Finance Committee meetings, resulting in productive and organized meetings.
• Acting as the main point of contact among executives, team members, and other external or internal clients, serving as gatekeeper to ensure president’s time was manageable.
• Managing of cross functional teams.
• Event management; corporate, small business, private functions.
• Travel arrangements and expense reports.
• Social media creation and content calendar, (LinkedIn, Instagram, Facebook, X).
• Developing new processes and management of NDAs and other e-documentation.
• Personal Assistant and Estate Management duties. Fractional EA.
• Property Management duties for apartments and investment properties.
• Hiring and management of vendors.
Pacific Sotheby's International Realty, Senior Executive Assistant to CEO, and Executive Staff, Realtor 2016 – 2019 Serving as gatekeeper to the C-Suite Team and providing support to 1000 luxury realtors.
• Support the CEO, Founder and Executive Staff in all aspects.
• Event management for holiday parties, town halls, special events (business & personal).
• Manage and train other Executive Assistants and organize monthly cohorts.
• Lead organizer for World Housing Project and interface between World Housing and 1000 realtors.
• Researching luxury real estate market and assisting with marketing, advertising, and contracts.
• Provide support to 1000 luxury real estate agents under my management.
• Help Desk Manager. Daily management of help desk tickets for 30 offices in San Diego.
• Hiring and management of vendors.
• Managed several executive calendars and email accounts.
• Designing and creating flyers and social media posts for listings.
• Coordination of setting up confidential meetings for CEO.
• Listing agent and buyer’s agent for luxury real estate in San Diego. KATHLEEN GAUDEN - page 2 of 2
Company Confidential, Senior Executive Assistant & Personal Assistant 2011 – 2016 Provided executive and personal assistance services and estate management for high net worth/high profile serial entrepreneur.
• Managed demanding and constantly evolving daily schedules for private family involving extensive VIP travel, appointments, events, production schedules, charity events, and kids' calendars.
• Oversaw remodeling of private estate and multiple properties, obtaining quotes, hiring and supervision of contractors on projects.
• Events. Private party coordinating and management, including event with musical talent of Jewel.
• Created SOPs for owner of estate for personal residence and five companies.
• Organized client’s speaking engagements, Ted Talks, Keynotes, and public appearances.
• Liaison with family, publicist, agent, and manager
• Managed domestic staff.
• Oversaw social media accounts (Facebook, Twitter, Instagram, LinkedIn, and YouTube).
• Interacted and coordinated with bankers, CPAs, realtors, and investors. TOOLS + SOFTWARE
Operating Systems: MAC and PC
Google Workspace: Docs, Sheets, Slides, Forms, Calendar, Drive, Meets Microsoft Office 365: Word, Excel PowerPoint, Outlook, Teams, SharePoint, OneDrive Project Management: Trello. Asana. Notion.
Meetings & Collaborations: Google Meet. Zoom. Teams. Slack. Voxer. Document Management: Dropbox. Box. DocuSign. Adobe. DropBox Sign (formerly Hello Sign). Password Management: 1Password. Dashlane. LastPass. Social Media Tools: Canva Pro. Hootsuite. Loom.
CRM: HubSpot. Active Campaign. Contactually.
AI: ChatGPT, Gemini, Claude, Perplexity, Loom, Fathom.ai, NotebookLM, Lavender.ai, CoPilot, Nano Banana, Manus Other off-the-shelf AI Tools: Fathom, Fireflies, Apollo, Hunter, Grammarly. Payroll: Gusto, TriNet, Bamboo HR. QuickBooks Online: Invoicing, payments, reporting Real Estate: MLS, Buildium.
Types of Clients, Employers, and Industries that I have supported include:
• University of California Davis Professor and Academic Director of the MSBA Program.
• University of Connecticut Associate Professor of Tree Genomics.
• Director of Cardiovascular Research, Cedars-Sinai Medical Center.
• CEO and Founders of various Luxury Real Estate Firms.
• VPs of Investor Relations, Academics of large corporations.
• Directors of Marketing and web development of large corporations.
• Executive Director on non-profit.
• Retired NBA player and professional race car driver.
• CEOs of large Bio Tech and Pharma companies, and start-ups.
• Many globally well-known authors, speakers, teachers.
• Department of Defense Contractor in the Environmental Sciences Department.
• SAAS
Business and Personal References Available Upon Request.
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