Executive Assistant & Operations Support Leader

Isha Vohra

Executive Assistant Operations & Executive Support 17+ Years Supporting CEOs, Founders & Senior Leadership Teams

Sammamish, WA 98074 425-***-**** ********@*****.*** linkedin.com/in/isha-vohra Open to Remote & Hybrid Executive Assistant roles · Seattle, WA & U.S. nationwide PROFESSIONAL SUMMARY

Executive Assistant with 17+ years partnering directly with CEOs, Founders, and C-suite leaders across architecture, technology, retail, and corporate environments. Trusted to run complex calendars, executive communications, CRM and project systems, vendor relationships, and high-stakes travel and events with discretion and zero-drop reliability. Experienced supporting leadership across remote, hybrid, and global teams while protecting confidentiality and keeping executives focused on what matters most. CORE COMPETENCIES

Executive Support: C-Suite & Founder Support · Executive Calendar Management · Executive Communications · Meeting & Board Coordination · Confidential Information Handling Operations: CRM Administration · Project Coordination · Vendor & Subscription Management · Budget & Expense Tracking · Process Improvement · Document Management People & Events: Travel Management (Domestic & International) · Event & Conference Planning · HR & Onboarding Support · Stakeholder Liaison

Tools: Close CRM · Trello · Google Workspace · Microsoft Office (Word, Excel, PowerPoint, Outlook) · Zoom · Slack · Dropbox · SaaS Management

PROFESSIONAL EXPERIENCE

Executive Assistant — CEO & Founders May 2024 – Present AOME Architects — Seattle, WA

• Provide direct, high-trust executive support to the CEO and founding leadership team, managing complex calendars, shifting priorities, and confidential executive communications.

• Coordinate leadership meetings, weekly check-ins, strategic planning sessions, and executive touchpoints across remote and in-office teams.

• Own administration of Close CRM — maintaining data accuracy, pipeline organization, reporting, and process optimization.

• Administer Trello boards and project-tracking systems, improving cross-team visibility and accountability.

• Manage company software subscriptions and vendor relationships end to end: evaluation, renewal, budgeting, and cost optimization of business applications.

• Coordinate travel, meeting logistics, conference registrations, and executive itineraries, and prepare agendas, presentations, reports, and follow-up action items for leadership.

• Support HR and operations initiatives, including onboarding, policy updates, employee engagement, and internal communications.

Administrative Assistant Jan 2024 – May 2024

Ada Developers Academy — Seattle, WA

• Optimized executive calendars by scheduling strategically around priorities and minimizing conflicts.

• Managed expense reports for executive staff, ensuring accurate documentation for budgeting.

• Supported HR functions — updating employee files and processing time-off requests in line with company policy and compliance.

• Streamlined administrative processes and implemented organizational systems that improved office efficiency.

• Maintained confidentiality of sensitive information through strict privacy practices and secure filing systems.

Executive Assistant — MD, CFO & Director of Sales & Marketing Aug 2016 – Nov 2023 Continental Tyres — New Delhi, India

• Supported the MD, CFO, and Director of Sales & Marketing across executive administration, strategic planning, project coordination, and business operations.

• Streamlined financial reporting processes, reducing errors by 15% and identifying cost-saving opportunities that increased profitability by 10%.

• Partnered with HR on policy implementation, onboarding, offboarding, and employee lifecycle management, ensuring compliance and smooth workforce transitions.

• Supported execution of strategic initiatives that contributed to 20% higher compliance and 15% revenue growth.

• Managed budgets, expense controls, procurement, and vendor relationships, reducing operational and supply-chain costs by up to 15%.

• Coordinated executive meetings, conferences, product launches, and corporate events — delivering 50+ events and managing complex stakeholder relationships.

• Facilitated domestic and international travel, including visa processing and documentation for 40+ employees.

• Led 10+ cross-functional projects end to end, earning recognition for resourcefulness and execution excellence, and improving document-preparation efficiency by 20%. Executive Assistant — Chief Development Officer Jan 2013 – Aug 2016 Yum Restaurants — New Delhi, India

• Managed complex calendars, meetings, conference calls, and executive schedules, reducing scheduling conflicts and improving operational efficiency.

• Supported PR and marketing initiatives, maintaining media contact databases and executing campaigns that increased outreach and distribution by 25%.

• Contributed to national media campaigns as a key PR team member, enhancing brand visibility and stakeholder engagement.

• Led 6+ cross-functional projects from planning through execution, consistently meeting deadlines and business objectives.

• Implemented filing and record-management systems that improved document accessibility and reduced retrieval time by 15%.

• Prepared and consolidated store-wise sales reports, reducing report-preparation time by 20%. Assistant Manager — CEO Office May 2009 – Dec 2012 Tulip Telecom — New Delhi, India

• Planned, coordinated, and organized executive meetings, conferences, and diary management for the CEO's office.

• Reviewed management information reports for adherence to the board-approved business plan, verifying data accuracy and integrity.

• Supported leadership in reviewing and analyzing fortnightly performance reports across operating departments.

• Documented performance analyses and management reviews to support executive decision-making.

• Acted as team lead on group projects — delegating tasks, providing feedback, and delivering under tight deadlines.

EDUCATION

Bachelor of Commerce — Marketing Management & Retail Business 2006 – 2009 College of Vocational Studies, Delhi University — New Delhi, India LANGUAGES

English (Fluent) Hindi (Fluent)

Contact this candidate