Executive Administrator & Public Health Analyst

JESSICA FEPELSTEIN

Executive Administrator, Office Manager, Public Health Analyst

301-***-**** ******@*****.*** Gaithersburg, Maryland CAREER SUMMARY

Senior administrative professional with 15+ years supporting C-level executives, optimizing schedules to create over 30% more strategic bandwidth. Expert in coordinating high-level meetings, travel, and external engagements, ensuring 100% on-time document delivery. Demonstrated impact in streamlining communication flows and logistical operations across multi-site environments. Background in public health policy, technology transfer/IP patenting, and community engagement. EXPERTISE

Calendar Management and Scheduling Grants administration and proposal writing Event planning and coordination Travel Booking Expense Reporting Minute Taking and Action Items Editing correspondence Project management Meeting Facilitation TECHNICAL SKILLS

Microsoft Office, including Access and Publisher Adobe Pro Inteum Database Monday.com Veradigm Quickbooks Zoom technical direction Microsoft SharePoint Microsoft Teams Microsoft Power BI PROFESSIONAL EXPERIENCE

EXECUTIVE ASSISANT AND BILLING ASSOCIATE Physician Associates Rockville, MD Jan. 2026 – present

• Serve as Executive Assistant to the Chief Operating Officer, completing special projects as directed and providing administrative and operational support.

• Process medical billing information and work with insurance providers to confirm coverage eligibility.

• Enter doctor charges and submit medical claims to insurance providers.

• Answer phones and address vendor and customer concerns as needed. MINUTE TAKER Minutes Solutions, LLC Remote, Part-Time Feb. 2024 – present

• Attend Board meetings and provide professional and succinct minutes, including action items and summation of Board discussions.

• Experience with condominiums, homeowner associations, and nonprofit organizations. ANALYST, STATE AND COMMUNITY ENGAGEMENT ASTHO Crystal City, VA Oct. 2021 – July 2025

• Work with state teams to prepare for virtual or in-person meetings and help facilitate pre- and post-workplan development.

• Serve as logistical and facilitation lead for virtual convenings, including developing content and securing external subject matter experts.

• Develop and manage fact sheets, issue briefs, newsletter articles, and podcast recordings.

• Conduct, analyze, and summarize web-based research and original data collection with states.

• Contribute to project reporting activities including progress reports, project officer updates, and federal funder requests.

• Curate, organize, and disseminate resource libraries centered around health equity, community engagement, and the social determinants of health.

• Collaborate across the organization on cross-cutting health equity and community engagement issues.

• Proactively build, cultivate trust, and strengthen stakeholder relationships to promote health equity work within the community health and prevention portfolio to support membership and the organization. EXECUTIVE COORDINATOR, HEALTH EQUITY ASTHO Crystal City, VA Mar. 2019 – Oct. 2021

• Act as Executive Assistant to three Senior Directors and one Vice-President, including heavy travel and calendar management.

• Attend several high-level meetings, capture action items, and create reports for distribution externally and across the organization.

• Work closely with Finance, Grants, and Contracts departments to execute contracts and assist in subcontractor payments.

• Develop and maintain internal and external tools to organize and disseminate information, including a weekly information digest, resource library, and project trackers.

• Serve as project manager for the Health Equity team, including creating and maintaining shared spaces for collaborative work, managing project deadlines, and ensuring deliverables are completed free of formatting or grammatical errors.

• Develop materials for internal and external meetings including PowerPoint presentations, agendas, and pre-/post-meeting materials.

OFFICE MANAGER TreMonti Consulting, LLC Reston, VA Aug. 2015 – Mar. 2019

• Act as Executive Assistant to two Managing Partners, including travel and calendar management.

• Edit all outgoing projects and correspondence to ensure proper grammar, spelling, and overall professional readability.

• Assist project managers with large projects, including Bayh-Dole compliance work, technology portfolio reviews, and accounting reviews.

• Perform all accounting duties for the company on accounts payable and receivables.

• Create and enforce collections program for delinquent clients to ensure prompt remittance of outstanding invoices.

• Administrative tasks such as filing, answering phones, and administrating the company email address. EXECUTIVE ADMINISTRATOR Parkside Condominium Bethesda, MD Feb. 2007 – Aug. 2015

• Act as Executive Assistant to the Property Manager, including phone screening, calendar management, correspondence drafting and editing, and note-taking.

• Attend monthly Board meetings of the Association and prepare meeting minutes for distribution.

• Maintain correspondence with all owners and tenants of the 954-unit neighborhood.

• Edit, format, and contribute writings to the monthly newsletter.

• Prepare and distribute invoices to owners for services rendered and prepare monthly financial statements for delinquent customers.

• Assist the Accounting department with delinquent letters and preparation and distribution of the annual budget. EDUCATION

BACHELOR’S DEGREE Public Health Grand Canyon University Dec. 2023 PUBLICATIONS

• McKinney, & Fepelstein. (2023). Centering the Community’s Voice in State-Led Health Equity Initiatives. ASTHO. Retrieved from https://www.astho.org/communications/blog/centering-the-communitys-voice-in-state-led-health-equity- initiatives/?utm_source=newsletter&utm_medium=asthophw&utm_campaign=hpu&utm_term=communities&utm_content=nov30

• ASTHO (2024). Tools to Operationalize Health Equity Utilizing the STRETCH Framework. ASTHO. Retrieved from Tools to Operationalize Equity Utilizing the STRETCH Framework (astho.org)

• Fepelstein (2024). Best Practices for Sustained Community Engagement Learned from the STRETCH 2.0 Midpoint. ASTHO. Retrieved from Best Practices for Sustained Community Engagement Learned from the STRETCH 2.0 Midpoint ASTHO CERTIFICATION S AND ADDITIONAL LEARNING

• Notary Public: State of Maryland (Commission expires April 2030)

• Career Essentials in Generative AI by Microsoft and LinkedIn. Completed October 8, 2025

• Career Essentials in Project Management by Microsoft and LinkedIn. Completed September 22, 2025

• Power BI Essential Training. Completed September 11, 2025

• Rocky Mountain Public Health Training Center Facilitation Foundations. Completed October 4, 2024

• Technology of Participation (ToP) Facilitation Methods. Completed October 19, 2023

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