Executive Assistant & Administrative Operations Pro

Rebecca Rondinaro

Mansfield, TX ***** 682-***-**** **********@*****.***

PROFESSIONAL SUMMARY

Highly organized Executive Assistant with 15+ years of experience supporting C-suite executives, attorneys, and senior leadership in fast-paced, high-demand environments. Expertise in executive calendar management, departmental communications, expense reporting, and invoice processing. Advanced proficiency in Microsoft Excel, PowerPoint, and Word, with a strong ability to manage confidential information, develop reports, and support cross-functional teams. Known for exceptional attention to detail, organizational strength, and the ability to manage multiple priorities with accuracy and professionalism. CORE COMPETENCIES

● Executive Calendar & Meeting Management

● Executive & Departmental Communications

● Expense Reporting & Invoice Processing

● Microsoft Excel, PowerPoint & Word

● Data Tracking, Reporting & Spreadsheets

● Meeting Minutes & Documentation

● Electronic Filing & Records Management

● Vendor Relations & Supply Management

● Project & Cross-Functional Coordination

● Confidential Information Handling

● Budget Support & Administrative Operations

● Process Improvement & Organization

PROFESSIONAL EXPERIENCE

Coordinator, Drug & Alcohol Program (Contract)

American Airlines Fort Worth, TX Dec 2025 – Present

● Support a high-volume corporate program requiring strict confidentiality, accuracy, and compliance

● Manage time-sensitive requests, ensuring deadlines and regulatory requirements are consistently met

● Maintain electronic filing systems and organized documentation for audit readiness

● Utilize Excel spreadsheets to track data, analyze discrepancies, and support reporting

● Collaborate with internal teams and external stakeholders to ensure smooth communication and follow-up

● Handle sensitive and confidential information with a high level of discretion Administrative Assistant (Contract, Part-Time)

Concept Commercial Realty Group Plano, TX Feb 2025 – Nov 2025

● Supported executives with calendar management, scheduling, and daily administrative operations

● Prepared correspondence, reports, and client-facing documents with accuracy and professionalism

● Maintained invoice records, processed documentation, and supported expense tracking

● Communicated with clients, vendors, and partners, ensuring efficient workflow and issue resolution

● Maintained organized electronic and physical filing systems HR / Office Manager & Executive Assistant to Managing Partner Parker, PLLC Attorneys at Law Fort Worth, TX Jul 2020 – Jun 2024

● Managed complex executive calendar, meetings, travel, and daily scheduling for Managing Partner

● Handled executive and departmental communications, including correspondence and call screening

● Processed invoices, tracked expenses, and supported financial reporting and budget-related activities

● Developed Excel tracking tools for office operations, reporting, and expense monitoring

● Created presentations and assisted with PowerPoint materials for meetings and firm initiatives

● Attended meetings, recorded minutes, and prepared documentation for leadership review

● Maintained electronic filing systems ensuring organization, accuracy, and confidentiality

● Managed office supplies, vendor relationships, and operational workflows

● Supported onboarding and administrative HR functions

● Coordinated firm events and cross-functional initiatives, including large-scale and community events

Senior Executive Administrator / Office Manager

Your Eye Investigations, LLP Houston, TX Feb 2018 – Jun 2020

● Managed office operations, including scheduling, vendor coordination, and billing processes

● Supported executive leadership with calendar management and administrative logistics

● Maintained reporting documentation, organized records, and electronic filing systems

● Communicated with clients and stakeholders, ensuring timely responses and issue resolution

● Balanced multiple priorities in a fast-paced, detail-driven environment Executive Assistant to Managing Partner

Parker, LLP Attorneys at Law Fort Worth, TX Sept 2016 – Jan 2018

● Coordinated executive calendar, meetings, and travel arrangements

● Prepared documents, reports, and correspondence for leadership

● Maintained confidentiality across all executive and client communications

● Supported administrative workflows and internal coordination Executive Assistant to President & COO (Contract)

HUB International Dallas, TX Feb 2016 – Aug 2016

● Managed executive scheduling, meetings, and travel coordination

● Prepared presentations, reports, and executive communications

● Supported cross-functional teams and departmental initiatives Jewelry Brand Ambassador

Cookie Lee Stella & Dot Origami Owl Sep 2009 – Jan 2016

● Managed independent business operations, client outreach, and event coordination

● Delivered high-level customer service and achieved consistent sales performance Executive & Marketing Assistant to Vice President

Chubb Insurance Dallas, TX Jan 2002 – Aug 2009

● Provided executive support including scheduling, reporting, and presentation development

● Coordinated corporate events, including golf tournaments and charity initiatives

● Managed vendor coordination, logistics, and event execution

● Supported departmental projects and marketing initiatives EDUCATION

Tarrant County College – Business Administration & Management CERTIFICATIONS & LICENSES

● Licensed Private Investigator – Texas #58459301

● HR Training & Employer Branding Certifications

TECHNICAL SKILLS

Microsoft Word • Excel • PowerPoint • Outlook • Adobe Acrobat • QuickBooks Concur • Teams • SharePoint • DocuSign • Google Workspace CLIO • NetDocs • Workbrain • TraQ • Darma

PROFESSIONAL ATTRIBUTES

Organized • Detail-Oriented • Analytical • Proactive • Confidential • Adaptable • Strong Communicator • Problem Solver

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