Administrative Executive Assistant

Anita M. Rinaldis

Aldie, Va *****

**************@*****.***

linkedin.com/in/anitarinaldis

About

Experienced Executive Assistant with a demonstrated history of supporting Vice Presidents, Senior Directors, and their leadership teams for industry-leading IT Software providers. Skilled in supporting high-performing global teams in hectic environments. Excellent organizational, leadership & business development skills. Possessing years of experience adding value to organizations by providing Executive support for the full spectrum of business requirements, including meeting & event planning, reward and recognition planning, and team support. Skilled in leveraging the MS Office suite of tools and other Enterprise applications required to complete the tasks.

I am approachable, dependable & loyal, with people management experience across different time zones.

Summary of Qualifications

oExecutive Support

Reorganization activities, Managers Meetings, Quarterly Business Reviews (QBR) and Consultant contracts, Organization Charts, email lists, interviews, and travel

Received many awards for Action and Customer Driven

oEvent and Meeting planning

Managed the budget process, finding a way to stay under budget for every event

Assisted with coordinating Executive Meetings and on-site support for the leadership team including the quarterly SLED Managers’ meetings all over the country

Assisted Worldwide Sales and Marketing Conference 6,000 people

Assisted and ordered food for 600 people for the Public Sector All Hands Meeting

Planned Public Sector Event for 400 System Engineers

Planned Monthly GSG monthly meetings for an audience of 200 people

oSupporting the Hiring Process

Coordinated the recruiting process for interviewing and hiring over 30 new SLED employees in the Heathrow, Florida Office.

Supported the recruitment process for the Federal Team (Sales and Delivery)

oVendor Management

Managed the vendor payment process for our outside consultants, the Civilian, Federal, SLED, and the Government Solutions Group (GSG) team, while maintaining consistent communication with the consultants

Professional Experience

2024 – 2026, ServiceNow

Executive Assistant to VP

oActed as liaison between sales, HR, recruiting, finance, and education to ensure coordination and communications for Federal team are maintained

Coordination and planning for sales meetings, conference calls, and special events, including the arrangement of logistics, meeting space, communication, and catering.

oCalendaring and email management for VP

oCoordinate, plan, and participate in team meetings and conference calls. Prepare presentations for meetings.

oPlan and arrange local, domestic, and international travel for VP

oPrepare/track and approve expense reports.

oFacilitate communication with all levels of management.

2015 – 2024, VMware Inc. (now Broadcom Corporation)

Executive Assistant to VP Public Sector GEH Professional Services, supporting a team of 200, driving almost $270M in business annually. Also supported the Americas Chief of Staff, 4 Sr. Directors, and 4 Directors on the Leadership GEH Team

oActed as liaison between sales, HR, recruiting, finance, and education to ensure coordination and communications for Federal team are maintained

Coordination and planning for sales meetings, conference calls, and special events, including the arrangement of logistics, meeting space, communication, and catering.

oCalendaring and email management for VP, Chief of Staff, 4 Sr. Directors, Services Sales - Facilitate communication with all levels of management, both internal and external

oCoordinate, plan, and participate in sales manager meetings and conference calls. Prepare presentations for sales meetings.

oPlan and arrange local, domestic, and international travel for VP, Chief of Staff, Sr. Director, and Direct reports.

oCommunicate Sales Logistics and procedural changes specific to Sales Operations

oPrepare/track and approve expense reports.

oFacilitate communication with all levels of management, both internal and external for the Sr. Director, Services

2005 – 2013, Symantec Corporation

Executive Assistant to Director, Federal Healthcare and Government Supporting a Team of 200 With a Revenue of $550M

oExecutive Assistant to VP of Sales Operations, responsibilities included: managing a heavy calendar and travel schedule.

o Assisted in preparation for yearly Reduction in Force (RIF)

oAssisted in Yearly Planning and planned quarterly meetings

oParticipated as staff for yearly Worldwide Sales and Marketing event for 6,000 people

oProofread syllabus for training guide

oAdministrative Support for Director, Civilian Sales. Supported a team of 250 people, and additionally, supported SLED (State, Local and Education) Director and his team of 200 people

oOrganized, consolidated presentations, invited presenters and ran monthly calls for the Government Solutions Group (GSG)

oPlanned Global Meetings, consisting of 60 people from all over the world.

Education: *Microsoft Office training classes *Management classes MINDEDGE Frontline Manager: Better Communication, Coaching, How to Coach

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