Administrative Professional

STACEY A. WEISS

Senior Administrative Professional • Executive Support • Office & Facilities Operations San Diego, CA 91942 • 858-***-**** • ***********@*****.*** P R O F E S S I O N A L S U MMARY

Results-driven Administrative Professional with 20+ years of progressive experience supporting C-suite executives, managing full- cycle office and facilities operations, and delivering exceptional service across corporate, government, engineering, real estate, and biotech environments. Trusted to handle sensitive, high-value responsibilities—including $10M+ in annual client transactions—with precision and confidentiality. Proven ability to fill critical operational gaps, coordinate across distributed teams, and build efficient systems from the ground up. Known for stepping up beyond formal job scope to ensure compliance, continuity, and team success. C O R E C O M P E T E N C I E S

• Executive & C-Suite Support

• Office & Facilities Operations Management

• Calendar, Travel & Meeting Coordination

• HR Onboarding & Employee Relations

• Accounts Payable/Receivable & Bookkeeping

• Safety Compliance & Regulatory Coordination

• Vendor Management & Cost Containment

• Cross-Functional & Hybrid Team Support

• High-Value Transaction Handling & Confidentiality

• Budget Analysis & Expense Reporting

T E C H N O L O G Y & T O O L S

Financial, ERP & Accounting: Deltek Vision/Vantagepoint • SAP-ERP • Oracle • QuickBooks • Ultra-Tax • Concur • ADP TotalSource

Data & Operations: Power BI • SharePoint • Google Workspace • Microsoft Teams • Adobe Acrobat / Nitro PDF Pro Productivity: Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Publisher) P R O F E S S I O N A L E X P E R I E N C E

TRC Companies, Inc. San Diego, CA January 2022 – April 2026

(Acquired by WSP Global Inc.)

Senior Administrative Assistant

• Promoted from temporary Construction Administrative Assistant to full-time Senior Administrative Assistant; steadily expanded scope to encompass office operations, facilities oversight, safety compliance, and cross-team coordination—serving as the sole in-office presence and operational anchor for six remote and hybrid teams.

• Stepped up to fill the vacant Safety Coordinator role beginning FY2024, taking full ownership of annual fire extinguisher inspections, exit signage checks, vendor coordination, and fire marshal audit preparation—resolving a longstanding roof leak and achieving a successful audit outcome with zero compliance issues. Voluntarily sustained all safety responsibilities through FY2025.

• Served as the central communication hub and meeting coordinator for six remote and hybrid teams—scheduling across time zones and facilitating cross-functional collaboration.

• Managed high-value client payment logistics for AE, coordinating time-sensitive FedEx deliveries and check pickups frequently in the mid-six figures—overseeing total transactions exceeding $10M annually with full confidentiality, precision, and zero errors.

• Proactively assumed ownership of the daily Weather Tracker Report beginning November 2024, delivering it with 100% on-time reliability—often between 5:30 and 6:30 AM.

• Managed the corporate fleet program in partnership with Holman Fleet; owned new-hire onboarding end-to-end—IT setup, equipment procurement, workstation configuration, and building access credentials; and managed executive calendars, conference room reservations, catering, and office supply inventory. Henkel’s & McCoy San Diego, CA November 2019 – April 2021 Office Coordinator

• Provided full-scope office and facilities support that kept daily operations running without disruption for the entire office team.

• Oversaw building access, security protocols, and vendor relationships with zero incidents, while coordinating conference rooms, catering, calendars, and supplies for the full office; negotiated service agreements to reduce costs while maintaining service standards.

MS Ops On-site / Ricoh USA San Diego, CA August 2019 – November 2019 Field Support Representative

• Delivered accurate, uninterrupted reception, document scanning, filing, inventory control, logger porting, and PBX operator support at Sempra Energy headquarters, ensuring seamless day-to-day service. Compunnel Staffing (Contract) San Diego, CA May 2019 – August 2019 Administrative Floater

• Deployed as a flexible administrative resource across multiple SDG&E and Sempra Energy campus departments, adapting quickly to varying team needs and workflows.

Pacific Sotheby’s International Realty San Diego, CA August 2016 – March 2019 Office Administrator Weekends

• Delivered a polished first impression for clients, agents, and visitors while maintaining 100% accuracy across MLS listings and produced marketing materials, listing flyers, and window advertising. C O N T R A C T, S E A S O N A L & S T A F F I N G P L A C E M E N T S ( 2 0 1 2 – 2 0 1 8 )

• Executive Assistant Support: Provided high-level calendar management, international and domestic travel logistics, PowerPoint presentations, and corporate AMEX reconciliation for senior executives at Hewlett Packard Inc. (Contract) January 2017 – May 2017 and the Vice President at Cox Business Communications (Contract) February 2015 – April 2015.

• Public Sector & Compliance Administration: Processed contract amendments, board-meeting documentation, task orders, and electronic filing systems for SANDAG – Association of Governments (Contract) November 2016 – January 2017 and the San Diego Regional Airport Authority (Contract) February 2014 – August 2014.

• Project & Field Operations Support: Managed subcontractor logs, change orders, RFIs, and certificates of insurance for project managers at Manson Construction (Contract) June 2015 – April 2016; provided confidential executive support — including correspondence, invoicing, billing, bookkeeping, calendar management, and travel arrangements — for the President & Owner of a Private Security Consulting Business (Contract) June 2012 – February 2014.

• Seasonal Bookkeeping: Executed full-cycle tax season support, bank reconciliations, and financial client correspondence using QuickBooks and Ultra-Tax for Jim Parker CPA (Seasonal) December 2017 – April 2018. Calibration Consultants, Inc. San Diego, CA March 2004 – July 2011 Office Manager / Executive Assistant to CFO & VP

• Founding office professional who single-handedly built and managed all administrative and operational infrastructure for a biotech services startup—scaling the company from 3 to 26 employees and 5 to 230 customers over 7+ years.

• Designed and implemented all company systems, policies, procedures, forms, correspondence, operational manuals, and marketing materials—creating the organizational backbone that powered rapid, sustainable growth.

• Managed full-spectrum HR functions using ADP TotalSource for HR administration, payroll, and benefits; maintained complete financial operations including AR/AP, invoicing, bank reconciliation, and financial reporting using QuickBooks.

• Placed and managed 20 field technicians on-site at Genentech, handling direct client invoicing and payroll while simultaneously running full administrative and executive support operations. American Eagle Airlines ORD / DFW / LAX Prior to 2004 Flight Attendant

• Delivered outstanding customer service on regional flights while ensuring passenger safety, comfort, and FAA compliance; developed strong crisis response, real-time coordination, and resilience skills carried throughout career. E D U C A T I O N

Associate of Science, Interior Design • The Art Institute of Fort Lauderdale C E R T I F I C A T I O N S & T R A I N I N G

ADP TotalSource Seminar • Career Strategies Leasing Workshop • Rad Worker Training • Heavy Job Module 10

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