Administrative Specialist

PROFESSIONAL EXPERIENCE

Administrative Data Specialist 9/2022 - Present

TYLER TECHNOLOGIES (Gwinnett County contractor)

Perform data entry functions by entering, retrieving, reviewing and/or modifying field data as well as pictures into the County’s ProVal database. Verify the accuracy of the data and make corrections as needed.

Provide clerical support to the Appraisal team by printing and assembling field paperwork for property review. Scan, file, and email NVS documentation to necessary recipients.

Perform other duties such as answering phones, filing, create, update, and scan documents along with any other duties assigned to me as it relates to the appraisal process of commercial properties.

Accounts Payable Assistant 8/2021 – 9/2022

DELTA APPAREL

Received, sorted, coded, and distribute incoming invoices via company’s AP email and U.S. mail. Coded and processed invoices. Researched and resolved vendor inquiries. Assured that vendor invoices were paid in a timely manner.

Entered invoices into journals via D365 and then posted transactions. Assisted with the end of the month closing process. Processed all UPS and Federal Express invoices. Distributed daily mail, scanned, and filed all invoices processed by department members.

Tracked and ensured payment of vendor credit card and ACH payment methods. Performed other duties as assigned.

Quality Documentation Administrative 3/2021 – 8/2021

CARSON INDUSTRITIES

Provided quality documentation along with administrative support to the Director of Manufacturing.

Created and updated quality documents that support the workflow processes and procedures for the Production and Quality departments.

Created, updated, and processed Defective Material Request (DMR) and Return Material Authorization (RMA). Created and updated logs, spreadsheet, and other office documentation. Uploaded documents into SharePoint.

Responded to emails, greeted visitors, distributed mail and other general office duties.

Warehouse Administrative Assistant 7/2020-1/2021

MITSUBISHI ELECTRIC

Provided administrative support to the warehouse department by printing BOLs, putting them together and distributing them to the proper departments.

Established priority orders and requested carriers for those special orders. Tracked the movement of BOLs from print to shipment completed. Posted shipped order in SAP.

Acted as liaison through email between the Order Management Department and the warehouse regarding status of shipments. Scanning, copying, and filing BOLs.

Administrative Assistant 6/2015 -3/2020

HUDSON VALLEY DDSO

Provided administrative support to the procurement department by completing special assignments, handling information requests for credit cards and screening incoming correspondence.

Received visitors, attended meetings, created, updated, and maintained all departmental logs. Created and processed correct forms for new car holders and performed related duties as required or specifically directed.

Collected and time stamped credit card procurement logs of transactions and receipts. Tracked and managed credit card holder’s weekly purchases by email and/or phone. Followed up with card holders to assure timely response. Provided high-level administrative support by conducting research, acted as liaison between routine contacts and other State executives regarding purchases and payments.

Administrative Coordinator 1/2012-4/2015

ACTAVIS LABORATORIES

Created and updated regulatory documentation according to ICH/GCP guidelines and applicable regulatory requirements. Faxed, scanned, and emailed critical documentation for approval.

Organized, prepared, and compiled electronic documents in Adobe Acrobat. Formatted and created electronic bookmarks and hyperlinks using ISI Toolbox.

Worked with Medical Writers on updates to all clinical study documents to support submission readiness and final published PDF outputs. Ensured quality, accuracy and submission readiness per Regulatory agency guidance and specifications.

Received, time stamped, and tracked all document transmittal forms. Created, updated, and maintained all departmental document logs.

Prepared, compiled, quality checked incoming documents both hard copy and electronic. Distributed and shared documents electronically through data entry, EDMS and SharePoint. Created labels, folders, binders, and boxes preparing documents for storage and archiving on and off site.

EDUCATION & TECHNICAL PROFICIENCES

Bachelor of Science Degree in Business Administration

Empire State College, State University of New York - 2011

Associates Degree in Occupational Studies

Major: Administrative Assistant

The College of Westchester, White Plains, New York - 1998

TECHNICAL SKILLS

Microsoft Office (Word, Excel, PowerPoint), Visio, ISI Toolbox, Adobe Acrobat, SAP/SRM, Groupwise, SharePoint, eRoom, Core Dossier, eCTD, ProVal

Contact this candidate