Multistate Payroll & Finance Operations Leader

RICHARD M. GILBERT

Fort Washington, MD *****************@*****.*** 301-***-**** LinkedIn: Richard Gilbert MULTISTATE PAYROLL OPERATIONS MANAGER

PROFESSIONAL SUMMARY

Payroll and Finance Operations Leader with 15 years of experience directing full-cycle, multistate payroll operations for workforces across union and non-union environments. Adept at building scalable payroll infrastructure, strengthening governance frameworks, and transforming complex compliance requirements into repeatable processes that sustain a zero-penalty filing record across multistate and federal jurisdictions. Skilled in leveraging ADP and integrated payroll technologies to eliminate manual workarounds, accelerate close cycles, and support system migrations. Eager to leverage deep payroll governance, compliance, and systems expertise to lead enterprise payroll strategy, safeguard organizational integrity, and ensure accurate, timely, and compliant pay delivery. CORE COMPETENCIES

Full-Cycle Payroll Management Multistate Payroll Operations Federal & State Payroll Tax Compliance Year-End Reporting (W-2, 1099) Union Dues, Pension & Benefits Administration Timekeeping System Administration & Migration Accounts Payable & Vendor Management Bank Reconciliation & Month-End Close Audit Preparation (Payroll, 401(k), Financial, Sales Tax) Leadership & Team Collaboration Financial Reporting Cross-Functional Partnership Attention to Detail Problem-Solving PROFESSIONAL EXPERIENCE

B3 SOLUTIONS, LLC, ALEXANDRIA, VA 06/12 - PRESENT

Payroll & Accounts Payable Manager 10/17 - Present Directs full-cycle multistate payroll operations through ADP Workforce Now for 150 employees, ensuring compliance with federal, state, and local wage and tax regulations. Oversees payroll system administration, employee master data, and timekeeping configuration to drive accurate processing of wages, deductions, garnishments, and benefits. Manages accounts payable, including invoice review, approval routing, and vendor payment execution within established controls. Serves as primary liaison for vendor correspondence and lease administration. Coordinates with HR, Finance, and executive leadership to strengthen payroll governance and process efficiency.

Achieved $6K in annual cost avoidance through proactive administration of office equipment and workspace lease agreements.

Reduced payment errors by establishing secure check printing, signature, and distribution protocols.

Delivered 100% on-time IRS submission of 1099 filings for 10-20 vendors with accurate year-end reconciliation.

Enhanced financial transparency across 5 construction joint ventures through full-cycle bookkeeping, GL maintenance, and intercompany reconciliations.

Improved time tracking by 15% and completed on-schedule migration of 140 employees to a new timekeeping system.

Increased reporting efficiency by leading the transition to a new accounting software platform, including data migration and end- user training.

Cut document retrieval time by 30% with GAAP-aligned recordkeeping and standardized retention practices. Accounts Payable Specialist 05/16 - 09/17

Supported full-cycle accounts payable operations in alignment with company policy and GAAP standards. Reviewed all invoices for documentation accuracy, coding, and authorized approval prior to payment. Processed check disbursements, obtained required signatures, and ensured accurate distribution to vendors. Managed annual 1099 preparation and filing alongside lease administration for office equipment and workspace facilities.

Recovered $10K in vendor overpayments through thorough reconciliation of monthly statements and discrepancy research.

Lowered vendor escalations with responsive, solution-focused correspondence across phone and email channels.

Accelerated month-end close after streamlining AP reconciliations and supporting schedules.

Strengthened Accounting Department operations through cross-functional support on ad hoc projects and reporting requests. Procurement Technician, USPTO 02/15 - 04/16

Managed full-cycle procurement operations in alignment with federal acquisition policies and internal controls. Reviewed and processed RFPs, RFQs, and invoice receipts to ensure accurate documentation and timely vendor payments. Oversaw contract funding de- obligations and closeouts across active and expiring agreements. Supported weekly Business Process Reengineering (BPR) meetings, transcribing minutes, and tracking action items to drive team accountability.

Recovered $230K in unused contract funds after thorough analysis of de-obligations and closeout activities.

Reduced procurement documentation errors through strengthened review protocols and approval workflows. Billing Specialist 06/12 - 01/15

Led full-cycle billing operations for federal government and commercial contracts in alignment with contract terms and compliance standards. Prepared, reviewed, and submitted invoices through WAWF, USCG Finance, ITSS, KSN, VCSS, and IPP payment systems. Processed cash receipts and delivered financial reporting to project managers and executive leadership. Monitored accounts receivable activity and drove collections to maintain healthy cash flow.

Generated $1.7M in monthly contract billings with consistent accuracy and on-time submission.

Earned two Spot Awards in recognition of strong collections performance and customer account management.

Accelerated cash receipt reporting turnaround with streamlined documentation and stakeholder communication.

Strengthened federal billing compliance after refining submission accuracy across multiple government payment platforms. Payroll & Accounts Payable Manager 11/08 - 05/12

Trinity Protection Services, Inc., Largo, MD

Oversaw full-cycle payroll and accounts payable operations through ADP for 850+ employees across multiple service locations. Delivered semi-monthly payroll, garnishments, child support orders, and employment verification requests in compliance with federal and state regulations. Maintained union dues, pension contributions, PTO balances, and leave request tracking to drive accurate compensation and benefits processing. Coordinated AP invoice entry, weekly check runs, monthly bank and credit card reconciliations, and oversight of company mobile and fuel card accounts.

Maintained 100% on-time filing of multistate and federal payroll tax forms with zero compliance penalties.

Strengthened audit readiness across financial, payroll, 401(k), and sales tax accounts through organized documentation and proactive preparation.

Onboarded 400 employees in 4 days through accelerated payroll setup and streamlined data entry workflows.

Standardized benefits administration for 4 unions after creating and assigning clock and data codes for Uniform Maintenance, Health & Welfare, Pensions, PTO, and Sick Leave.

Reduced payroll tax filing errors with consistent reconciliation and review across jurisdictions. Bookkeeper (Part-Time) 04/05 - 05/23

US Appraisal Services, Inc., Davidsonville, MD

Handled full-cycle bookkeeping, payroll, and financial reporting operations on a part-time basis. Processed weekly payroll through ADP, year-end W-2 and 1099 filings, and accounts payable activity within a focused 2-hour weekly engagement. Reconciled monthly bank, credit card, and merchant statements to maintain financial accuracy. Prepared monthly and year-to-date financial statements to support business decision-making.

Delivered 100% on-time year-end W-2 and 1099 filings with zero IRS compliance issues across extensive years of service.

Improved month-end close accuracy through consistent reconciliation of bank, credit card, and merchant accounts. ADDITIONAL EXPERIENCE

AT&T WIRELESS AUTHORIZED DEALER, ANNAPOLIS, MD 11/94 - 11/08 Controller

Inventory Manager

Credit & Activations Processor

Assistant Branch Manager

Sales Associate

TECHNICAL SKILLS

ADP Workforce Now Paychex QuickBooks TurboTax Deltek Microsoft Dynamics NAV Microsoft Dynamics SL Foundation Software Workday DATABASICS WinTeam Momentum Contracting Federal Procurement Data System Windows Microsoft Office Suite (MS Word, Excel, Outlook, Access) Corel MRIS EDUCATION

Bachelor’s Degree in Accounting, Minor in Business Administration 2019 University of Maryland Global Campus, Adelphi, MD

Associate of Arts, General Studies 1995

College of Southern Maryland, La Plata, MD

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