Administrative Operations & Vendor Coordinator

Meredith Bolin

Professional Summary

Detail-oriented administrative professional with 8+ years of experience coordinating operations, supporting cross-functional teams, and managing documentation. Skilled at tracking project progress, coordinating vendors, processing contracts and invoices, and ensuring work is completed accurately and on schedule. Strong communicator with excellent organizational skills, advanced administrative experience, and proficiency in Microsoft Office and Excel.

CORE SKILLS

• Administrative Support • Operations Coordination • Vendor Relations • Cross-Functional Communication • Documentation Management • Workflow Tracking • Contract Administration • Invoicing & Billing • Scheduling & Calendar Management • Process Improvement • Customer Service • Microsoft Office (Word, Excel, PowerPoint) • DocuSign • Dataforma • Microsoft Teams • Zoom • Google Meet

PROFESSIONAL EXPERIENCE

Climate Pros (Remote)

Branch Coordinator / Customer Service July 2024 – June 2026

Coordinate communication between field teams, customers, and internal departments to support daily operations and project workflow.

Track project documentation and maintain organized records to ensure timely completion of assigned work.

Review, process, and submit invoices accurately while meeting strict deadlines.

Resolve customer inquiries and coordinate solutions with multiple departments.

Manage competing priorities in a fast-paced remote environment while maintaining a high level of accuracy.

Clayton Home Building Group / Highland Homes – Lakeland, FL

Processing Coordinator March 2020 – July 2024

Coordinated project documentation, vendor onboarding, scheduling, and cross-functional communication in support of multiple construction projects.

Served as the liaison between vendors, construction teams, and internal departments to ensure projects moved forward efficiently.

Processed contracts, W-9s, and DocuSign documents while maintaining accurate project records.

Tracked project costs and maintained reporting using Microsoft Excel.

Streamlined administrative workflows that improved efficiency and reduced processing time.

Managed multiple projects simultaneously while ensuring deadlines and documentation requirements were met.

Springer Peterson Roofing – Lakeland, FL

Administrative Assistant / Secretary September 2018 – December 2019

Coordinated scheduling and service activities while supporting daily project operations.

Maintained project documentation, customer records, and service files with accuracy.

Processed expense reports, tracked materials using Dataforma, and generated operational reports.

Provided administrative support to improve workflow and office efficiency.

Alternative Gas Construction, Inc. – Winter Haven, FL

Office Manager June 2015 – May 2018

Oversaw daily office operations, including scheduling, document management, and internal communications.

Coordinated administrative activities to support field operations and office staff.

Managed confidential records, prepared bank deposits, and maintained organized filing systems.

Provided administrative support that contributed to efficient day-to-day business operations.

EDUCATION

Associate of Science, Medical Billing & Coding

Ultimate Medical Academy 2025

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