Remote Billing Specialist Application Cover Letter

APPLE MAE SAGANG

Executive Assistant

+63-965-***-**** • Cateel, Philippines • ************@*****.*** SUMMARY

Highly organized and proactive Executive Assistant with extensive experience supporting day-to-day business operations and executive priorities. Proven ability in managing calendars, client communications, payment administration, and cross-team coordination. Expertise in Google Workspace, Microsoft Office, and CRM systems. Confident communicating with clients, maintaining accurate records, and ensuring projects stay on track. Ready to provide exceptional executive support and contribute to seamless business operations at There is talent. WORK EXPERIENCE

Executive Assistant, Web Designer & Systems Support, John Garcia Hanes Distribution Company, 12/2024 – Present

Provide day-to-day executive and administrative support, including task coordination, follow-ups, digital file organization, and business documentation. Design, update, and maintain company websites, catalog pages, and online business content. Develop and enhance internal systems, forms, workflows, and digital processes to streamline operations.

Track project requirements and deadlines, delivering clear progress updates and technical support. Executive Assistant, John Varghese,

02/2025 – 05/2026

Managed daily administrative tasks, email and calendar support, reminders, research, data entry, and document organization.

Coordinated priorities, follow-ups, client communication, and operational requirements for the business owner.

Prepared spreadsheets, reports, and organized records while handling confidential business information professionally.

Executive Assistant & Bookkeeper, Tina Bru,

04/2025 – 05/2026

Delivered comprehensive executive and administrative support, including scheduling, email assistance, document management, research, and deadline follow-up. Maintained bookkeeping records, categorized transactions, supported reconciliations, and organized invoices, expenses, and source documents. Compiled financial information and assisted with client communication and daily operational needs. Executive Assistant, Bookkeeper & Dispatcher, Miriam HVAC Company, 03/2025 – 01/2026

Oversaw daily administration, customer communication, appointment scheduling, reminders, and service coordination.

Dispatched technicians, monitored job updates, and communicated schedule or service-status changes to customers and team members.

Maintained organized customer, job, invoice, and bookkeeping records utilizing ServiceTitan and QuickBooks Online.

Facilitated transaction recording, invoicing, reconciliations, reporting, and operational follow-ups. Real Estate Bookkeeper & Administrative Support, KNG Equity LLC, 04/2023 – Present

Managed accounts receivable, bank reconciliations, financial records, and recurring monthly reporting.

Maintained records for leases, rent payments, security deposits, and property-related transactions. Collaborated with property managers and team members to ensure accurate, organized, and current records.

Administrative VA, CRM & Automation Support, HerStory Circle, 03/2023 – Present

Supported online programs, courses, and events through administrative coordination, digital file management, and participant communication.

Developed landing pages, email reminders, course content, and workflow automations within GoHighLevel.

Created Canva materials and organized project requirements, deadlines, and follow-up tasks. Freelance Virtual Assistant & Bookkeeper, Various International Clients, 2021 – 2024

Supported clients in the United States and Australia with calendar and email management, research, data entry, customer support, and record keeping.

Completed e-commerce product listings, website updates, social media assistance, bookkeeping, and financial report preparation.

Handled confidential information and adapted quickly to diverse industries, systems, and project requirements.

EDUCATION

Bachelor of Science in Business Administration, Financial Management, Davao Oriental State University,

SKILLS

Email and calendar management Appointment scheduling Task and project coordination Research and data entry Document and file management Bookkeeping and reconciliation Invoicing and expense tracking HVAC dispatch coordination Website and landing page design CRM and workflow automation Google Workspace Gmail

Google Calendar Microsoft Office

Slack Zoom

WhatsApp Notion

Clockify QuickBooks Online

Xero Buildium

DoorLoop ServiceTitan

Stripe GoHighLevel

WordPress Elementor

Shopify eBay

Walmart Marketplace Canva

Mailchimp Systeme.io

Tally ChatGPT

AI-assisted research AI-assisted writing

AI-assisted documentation AI-assisted workflow support Executive & personal support Client and vendor communication Organized and detail-oriented Proactive and dependable Discreet with confidential data Comfortable with international clients Able to manage competing priorities

CERTIFICATES

QuickBooks Online Certification

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