Lead Office Assistant

Malinda Huntley

Project coordination and administrative support professional with 10+ years of experience supporting large-scale, multimillion-dollar projects in a healthcare environment. Strong background in project documentation, scheduling, reporting, vendor coordination, and cross-functional collaboration. Proven ability to support multiple project managers, executives, and stakeholders while maintaining accuracy, meeting deadlines, and improving operational processes. Experienced in disaster recovery operations and high-value construction projects.

CORE COMPETENCIES

Project Coordination

Administrative Support

Project Documentation

Process Improvement

Vendor Management Support

Contract Administration Support

Reporting and Analysis

Stakeholder Communication

Cross-Functional Collaboration

Time Management

Data Entry and Record Management

Training and Onboarding

Customer Service

Microsoft Office

Google Workspace

Professional Experience

MEMORIAL HERMANN HOSPITAL SYSTEM HOUSTON, T X 2012-2024

Lead Office Assistant / Administrative Support

Coordinated administrative and project support activities for multiple concurrent, multimillion-dollar projects

Supported multiple project managers with scheduling, documentation, reporting, and presentation preparation

Maintained accurate project records, files, logs, and tracking documentation

Assisted with project status reports, dashboards, and stakeholder updates

Coordinated vendor onboarding, vetting, and documentation in collaboration with Vendor Management

Supported contract documentation, master agreements, and contract amendments in coordination with Legal

Assisted with resource coordination and information gathering across departments

Participated in auditing, recovery, and rebuilding efforts during Hurricane Harvey disaster response

Contributed administrative and coordination support to a hospital tower construction project valued at over $500 million

Identified and implemented process improvements to increase efficiency and consistency

Trained new employees on e-Builder software, internal processes, and departmental workflows

Provided internal customer service and administrative support to executives, project teams, and external partners

Maintained calendars, scheduled meetings, coordinated communications, and resolved scheduling conflicts

Ensured compliance with organizational standards, policies, and documentation requirements

ADDITIONAL EXPERIENCE

Vendor vetting and submission

Contract documentation support

Construction department administrative support

e-Builder system training and user support

EDUCATION

Bachelor of Arts in History

Lyon College

Masters in Interdisciplinary Studies (Data Science and Medical Device Commercialization)

University of Texas, San Antonio

CERTIFICATIONS

Notary Public — Texas

OSHA 30 — Construction Safety & Health

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