Executive Assistant to C-Level Executives

Khadiza Rahman

****************@*****.*** 646-***-**** New York, NY

Profile

Organized, dedicated executive assistant for C-level and senior executives. Experience

Barnard College March 2022- March 2025

Administrative Associate to President Laura Ann Rosenbury & Executive Assistant to Vice President Kelli Murray

President Support:

• Partner with the President’s Office team to coordinate the efficient and smooth operation of the office and prioritize workflow to efficiently support the President and maximize use of the President’s time.

• Assist with strategic initiatives and proposed budget reallocations and/or budget changes for the President's office, such as budgets related to the President’s Office, President, Commencement, Board of Trustees, and any functions for the EVP.

• Plan and coordinate domestic and international travel, handling complex itineraries and required documentation. Be prepared to offer support outside traditional business hours during international travel.

• Process and approve incoming bills, invoices, purchase orders, expenses, reimbursements, and membership payments for any of the functions within the department.

• Manage and maintain multiple executive calendars, including recurring meetings, prioritizing appropriately and using good judgment in offering solutions to complex scheduling and meeting planning needs.

• Collaborate with the VP to the President and other offices, prepare an annual calendar for the President, including meetings, events, and receptions hosted by the President on campus and at the President’s residence, as well as meetings, events, and receptions hosted by other administrative and faculty offices.

• Prepare and manage the acquisition of background materials and talking points for meetings and events that the President attends.

• Assist the President at events both on and off campus. Office Support:

• Support the coordination and management of events hosted by the President’s Office, such as the end- of-year celebration for faculty and staff and receptions at the home of the President.

• Maintain the President’s Office website and the President’s website.

• Act as IT/Computer Equipment Designee for the President’s Office, including submitting tickets for maintenance or IT issues for the office. Executive Assistant to Assistant Vice President Emma Wolfe March 2022 to May 2022

• Was responsible for complete calendar management for the AVP for Leadership Development & External Relations.

• Advised attending parties of subject matter and provided required material, specifically but not limited to external meetings.

• Responded to emails, telephone calls, and office visits from a wide range of individuals, including trustees, donors, elected officials and parents.

• Provided high-level executive support, the primary responsibility was overseeing the complex scheduling of the AVP’s time and ensuring the AVP is fully prepared for all meetings and events

(internal and external).

• Hosted/planned multiple events for leadership development and government related events. Sony Music Entertainment October 2021 to March 2022 Executive Assistant C-Level Susan Meisel & David Jacoby (Legal Affairs & Merges/Acquisitions)

• Prepared legal documents, managed administrative and scheduled for senior partners.

• Coordinated conferences and meetings between attorneys and prospective clients.

• Worked on multiple spreadsheets regards to the fiscal year of investments ongoing and closed.

• Scheduled appointments and planned meetings, exercised independent judgment to assess and prioritize commitments.

• Resolved conflicts and adapted in response to changing needs of the firm. Moelis & Company September 2019 to April 2020

Executive Assistant Team of 23 Advisors & Associates

• Worked proactively to identify and protect time on the calendars for strategic thinking and preparatory work.

• Drafted email messages, responses, and other correspondence on the advisor’s behalf with grammatical precision and accuracy in tone and style as directed by the advisor.

• Identified and set aside time to work on important projects in advance. JP Morgan Chase Co. September 2017 to June 2019

Personal Banker

• Participated in delivery of exceptional customer experience by building relationships through proactive outreach as well as proposing appropriate products, services, and digital solutions to help customers succeed financially.

• Assisted customers with basic requests related to opening new accounts, completing service requests, and submitting credit applications.

• Partnered with other bank employees developing, communicated and implemented the sales strategy in order to meet/exceed business objectives and exchanges leads/referrals.

• Conducted joint outside sales calls with employees at prospects or client’s places of business. Credico September 2015 to July 2017

Marketing Executive

• Worked closely with Regional Brand Managers to determine and support sell-in and sell-through strategies at a business level.

• Promoted, planned, coordinated and assisted in execution of regional and national company- sponsored, business development and educational events.

• Developed/managed budgets and drive growth through marketing. –

• Pulled analytic reports from website (site visits and navigation). Education

CUNY, City University Of New York

Bachelor of Arts in Accounting and Business Management William Cullen Bryant High School Razi School

Skills

Critical Thinker, Extensive Calendar Management, Event Planning, Problem Solver, Multitasker Technical: Workday, MS Office Suite, Google, Concur, Client Central

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