Executive Assistant with 20+ Years Experience (Part-Time)
Resume:
PROFESSIONAL SUMMARY
Strategic and detail-oriented Executive Assistant with over 20 years of experience supporting senior executives in healthcare and academic settings. Proven ability to manage complex calendars, coordinate high-impact events, and streamline administrative processes. Skilled in handling confidential information, improving operational efficiency, and fostering strong internal and external relationships. Known for exceptional communication, problem-solving, and leadership abilities across multidisciplinary teams.
PROFESSIONAL EXPERIENCE
METHODIST HOSPITAL DALLAS, Dallas, TX - (Oct 2025-Present)
Executive Assistant
• Supported VP and leadership for Transplant Administration, managing calendar and office. Travel Coordinator for entire institute and medical group; assisting with event planning and catering.
• Processed expense reports, reconciliations, and purchase orders with accuracy and timeliness.
COOK CHILDREN’S MEDICAL CENTER, Ft. Worth, TX - (Feb 2025-Sep 2025)
Executive Assistant (TEMP CONTRACT through Cornerstone Staffing)
• Managed calendar, reimbursements, and meeting logistics for the Office for Physician Wellness, including catering and document updates.
• Supported executive administrative staff with project coordination, training, mentorship, and cross-functional administrative tasks.
UT SOUTHWESTERN MEDICAL CENTER, Dallas, TX - (May 2018-December 2024)
Executive Assistant
• Oversaw complex calendar management, travel arrangements, and event planning for senior leadership.
• Processed expense reports, reconciliations, and purchase orders with accuracy and timeliness.
Administrative Supervisor
• Led a team of four administrative professionals, optimizing workflows and ensuring compliance with departmental and HR procedures.
• Supported the Dean of the Graduate School with executive-level scheduling and travel coordination.
• Coordinator for graduate school awards/scholarship programs, university lecture series, records retention and asset management.
Sr. Administrative Associate
• Provided administrative support to 10+ healthcare leaders and coordinated logistics for over 60 staff members.
• Facilitated council and committee operations, including documentation and meeting support.
NORTON HEALTHCARE SYSTEM, Louisville, KY - (Oct 2006-Mar 2018)
Executive Secretary
• Managed a $1.2M operating budget and coordinated high-profile events such as the Caring Tree Project, Employee Service Awards, Employee Financial Assistance Program, Good Samaritan Awards and Kentucky Derby Events.
• Oversaw complex calendar management, travel arrangements, and event planning for senior leadership.
• Digitized the Caring Tree (employee assistance program) application process, improving accessibility and participation.
Physician Secretary / Surgery Coordinator
• Supported oncologists with travel, reimbursements, credentialing, patient scheduling and coordination for medical appointments, surgeries and chemotherapy.
• Streamlined billing and documentation processes, enhancing accuracy and patient service.
EDUCATION
Medical Management Institute
Georgia (online 2013)
Certified Professional Coder
Keiser University
Florida (online 2006)
Associate of Arts in Health Services
Administration
Dean’s Honor Roll
American College
Oklahoma (1999)
Certified Executive Secretary
Honor Student
SKILLS
Administrative
Calendar management, meeting
coordination, travel logistics,
financial reconciliation, event
planning, project management,
document preparation, and
professional communication.
Technical
Microsoft Office, 365, SharePoint,
Adobe, Epic, Kronos, Zoom, Slack,
PeopleSoft, Workday.
Certifications
Executive Secretary 1999
Cancer Registrar 1994-98
Red Cross Instructor 2000-2005
Professional Coder 2013-2016
Critical Thinking
Exceptional troubleshooting and
organizational abilities, adept at
managing multiple projects
concurrently with strong analytical
and research skills.
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