Executive Admin & Office Manager

SA Sheila Alberico

Plano, USA ***** 972-***-**** **************@*****.***

PROFESSIONAL

SUMMARY

Organized professional prepared for this role with solid background in administrative support and executive assistance. Skilled at managing complex calendars, coordinating meetings, and handling sensitive information with utmost confidentiality. Known for excellent teamwork and adaptability, ensuring seamless operations and results-driven support.

SKILLS • Project Coordination • Presentations

• Innovation & Initiation • Analytical Thinking

• Staff Engagement/Team Building • Client Relations

• Travel Planning • Calendar Management

• Expense Reporting • AI Implementation

PROFESSIONAL

EXPERIENCE

OFFICE MANAGER/ADMINISTRATIVE ASSISTANT 01/2024 to CURRENT OCEANS HEALTHCARE Plano, TX

Facilitates executive leadership as a vital administrative partner, enhancing operational efficiency.

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Oversees phone management, greets visitors, and addresses inquiries both online and in-person.

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Manages scheduling and communication for monthly meetings of the Medical Operations Review and quarterly Governing Board for 32 hospitals.

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Facilitates coordination of company meetings, client events, and internal functions both on and off-site.

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Coordinates arrangements and reservations for conference room catering and essential services to facilitate meetings and conferences.

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Manages office operations by coordinating desk bookings and maintaining organized workspaces.

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Oversees inventory management of coffee, soda, and essential kitchen supplies.

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Collaborates with building property management team to address maintenance requests and access requirements.

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Monitors office supply and catering budgets while processing related expenses.

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Cultivates and maintains relationships with vendors and service providers to ensure seamless supply orders and timely deliveries.

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EXECUTIVE ADMINISTRATIVE ASSISTANT 06/2021 to 11/2023 PSN AFFILLIATES Plano, TX

Oversaw administrative support functions for clinical operations finance and accounting teams.

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Leveraged advanced Outlook and calendaring skills to enhance project coordination and streamline team operations.

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Executed travel and expense management strategies utilizing extensive knowledge of Concur.

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Assisted in organizing team meetings by preparing agendas and presentations. Recorded and distributed meeting minutes.

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Facilitated planning of external meetings by managing logistics, communication, A/V vendor contracts, and catering arrangements.

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• Facilitated critical timeline management projects for leadership teams. Oversaw revenue management refund system, processing refund requests and maintaining comprehensive tracking log.

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Established a comprehensive licensing library for four hospitals and ten ambulatory surgical centers, ensuring efficient document organization and tracking.

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Oversaw management of office supplies inventory through supervision of Amazon and Staples business account submissions and approvals.

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Facilitated communication and coordination as primary contact for visitors, vendors, and hospital colleagues at the front desk.

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EXECUTIVE ASSISTANT 09/2019 to 07/2020

COMMSCOPE, INC. Richardson, TX

Assisted executive management with support in global supply chain operations and outdoor wireless networks. Contributed computer skills and project coordination to enhance office management processes.

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Assisted leaders with important projects that had tight deadlines. Coordinated team meetings and prepared agendas and presentations. Managed executives' schedules by organizing meetings, conferences, teleconferences, and travel arrangements. Monitored office supplies inventory by checking stock levels and anticipating future needs.

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Organized and executed a 4-day global supply chain meeting at Renaissance Hotel and Eisemann Center.

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Secured hotel and meeting room accommodations for 80 global supply chain personnel from the US and international locations.

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Orchestrated travel and entertainment arrangements for dinners over four days for all meeting participants.

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Oversaw coordination of daily on-site activities at Renaissance/Eisemann Center.

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Facilitated organization of monthly internal business reviews and monthly operations reviews to enhance operational efficiency.

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Facilitated collaboration with business unit leaders to schedule and plan logistics and communications for monthly IBRs and MORs.

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Facilitated development of meeting presentations through collaboration with business unit leaders.

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Orchestrated Webex meetings, engaging 30-60 participants from the US and international locations.

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Facilitated production of 2020 Global Sales Annual Meeting for CommScope at Gaylord Texan Hotel in Dallas.

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Facilitated communication between hotel and Cvent coordinator through daily information updates.

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• Oversaw production of 300+ badges, goodie bags, and onsite supplies. Oversaw dining reservation and travel arrangements for five nights of dinners accommodating over 300 attendees.

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ADMINISTRATIVE ASSISTANT TO FACTORY MANAGER 04/2019 to 06/2019

(CONTRACTOR)

TEXAS INSTRUMENTS Dallas, TX

Assisted factory manager with various clerical and administrative tasks. Coordinated travel arrangements for staff and executives. Scheduled and planned internal and external meetings, including events and remote sessions. Managed expense reports and prepared communications. Organized filing systems and purchased necessary supplies. Provided regular updates to team members.

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Orchestrated seamless coordination of 2-day quarterly meetings to enhance executive leadership productivity.

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Developed operational plan, secured logistics, and coordinated catering services for 400 participants.

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Executed cost-effective catering arrangements to adhere to $1200 budget constraints.

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Enhanced worker morale by establishing a well-stocked and inviting break area.

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Partnered with facilities department to oversee procurement and assembly of food and beverage equipment.

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Procured cost-effective supplies and managed inventory through consistent ordering processes.

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EDUCATION UNIVERSITY OF ILLINOIS, Champaign-Urbana, IL 3 years completed

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