Executive Assistant - 25+ Years Supporting Executives
Resume:
JILL M. ZAHNER
Franklin, TN 37064
Email: **********@*****.*** Cell: 913-***-****
Skills:
MS Outlook/Calendar
MS Word 2010 (graphs/charts)
MS Excel 2010 (spreadsheets)
MS PowerPoint 2010 (presentations)
Canva
Manage multiple executive calendars
Coordinate travel and expense reporting
Manage competing priorities
Web Ex Teams
Experience in off-site meeting planning/catering needs
Strong project management skills
25 years supporting executive staff
Notary (TN)
Work History:
5/18 – 4/26 Executive Assistant, VP, Finance, VP, Data Analytics & IT Dept.
eviCore Healthcare Franklin, TN
Provide administrative support to the 2 executives, and Technology directors as needed.
Book meetings in Outlook Calendar.
Book travel and prepare expense reports for same in Concur.
Book training sessions (inside and outside the company).
Prepare Fed Ex packages, national and international.
Facilitate meetings (set up web ex, prepare agenda, catering, etc.).
Order office supplies, training materials, etc.
Plan team building activities and holiday events for team members and entire office as a member of the Engagement Committee
Create and send bi-weekly newsletter to all IT staff and post on intranet site.
Onboarding of new employees/contractors.
9/16 – 1/18 Project/Office Administrator DCS Franklin, TN
Distribute internal mail, Fed Ex and UPS packages. Prepare overnight labels, as needed for packages to clients and jobsites.
Print As Built, Approval and any updates to drawings, burn CD’s and send to client and/or job site
Facilitate travel, including air, hotel and car rentals, using multiple travel websites to obtain the best price.
Prepare expense reports for the Project Management, Installation and Engineering departments.
Act as Associate Editor of the monthly Safety Magazine.
Support the installation team on-sites.
Receive invoices in database to keep job costs up to date.
Act as office liaison to building management; resolving maintenance issues and order additional access badges.
Arrange meetings and have breakfast/lunch catered, as necessary.
03/12 – 9/16 Community Health Systems Franklin, TN
Administrative Assistant, Strategy/Business Development
Provide administrative support to the Vice President, and 3 Senior Directors
Arrange meetings/conference calls/webinars, reserve conference rooms, prepare projector for presentations, cater lunches, when needed
Arrange travel, prepare expense reimbursements,
Keep department schedule, track department vacation and sick days,
Type correspondence, draft reports using Mail Merge, scan and send via email or fax.
Maintain filing, order office supplies, prepare Fed Ex packages
Restock kitchen, order printer toner, call for maintenance, etc.
Administrative Assistant, Internal Audit
Provide administrative support to the Vice President, Senior Assistant, and the internal auditors.
Type correspondence, draft reports using Mail Merge, scan and send via email or fax.
Maintain filing, order office supplies, prepare Fed Ex packages, track invoices, maintain professional memberships
09/07 -- 12/10 The GEO Group (private prison management ) Boca Raton, FL
Legal Clerk -- Office of Professional Responsibility
Administratively supported the Vice President, and the Manager of Records Retention.
Typed correspondence, prepared cases and proofread documents.
Assisted with records retention, archived files and requested files from off-site record storage.
Receptionist / Office Assistant (09/07 -- 8/10)
Supported the Office Manager and answered multi-line switchboard.
Helped with office supply order, inventory and restocking.
Helped other departments with bulk mail-outs and overflow typing.
11/05 -- 2/07 White Construction Company Austin, TX
Project Assistant
Administratively supported the Project Executive on site.
Created RFI's, ASI's, Submittals, Purchase Orders and Change Orders. Maintained files on same.
Created contracts for subcontractors and maintained a spreadsheet database on same.
Arranged travel and activities for out-of-town guests.
Typed correspondence; answered/screened phone calls, order office supplies, create and maintain job files.
10/01 -- 6/04 Block and Company Commercial Real Estate Kansas City, MO
Executive Assistant
Administratively supported the President/Owner.
Typed correspondence, answered/screened calls; handle clients as appropriate to relieve executive of detail.
Created leases and maintained files for same and created marketing packages to send to prospective clients.
Arranged travel and planned dinners, planned fund raisers for Owner’s personal charity (Emilie Rosebud Diabetes Research Fund)
11/97 -- 12/00 Corrections Corporation of America Nashville, TN
Executive Assistant, Business Development
Administratively supported Vice President and three Directors
Arranged meetings, made travel arrangements for supervisors and out-of-town guests; plan receptions/meetings.
Arranged all aspects for two trade shows per year, including setting up the booth in the exhibit hall, working the booth and greeting clients, scheduling Hospitality Suite meetings' food and drinks. Traveled with supervisor to oversee detail.
Typed and mailed/faxed/emailed all correspondence.
Answered and screened calls; answered questions/sent material as appropriate to relieve executive of detail.
Prepared lobbyist registration statements for 40 lobbyists in various states.
Prepared departmental annual budget in Excel spreadsheet; tracked expenditures to ensure budget was not exceeded.
Supervised Administrative Clerk.
Education: 1986 Alexandria Senior High School, Alexandria, Louisiana
Professional / Personal References Available Upon Request
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