Office Manager
Resume:
DAUN ELLMAN
Executive administrative assistant
Phone **********@*****.*** LinkedIn/Portfolio Houston, Texas 77065 SUMMARY
EXECUTIVE ADMINISTRATIVE ASSISTANT A detail-oriented executive administrator with 15+ years of experience. Duties consists of ensuring the office runs efficiently and providing executive level support to both principals and clients. Proficient with QuickBooks, accounts payable, accounts receivable, and nearly all Microsoft programs Self-motivated Assistant provides administrative and organizational support in fast-paced environments. Proven track record of utilizing excellent time management skills to efficiently complete tasks and prioritize workloads. Demonstrated ability to develop and maintain positive relationships with clients and colleagues. KEY ACHIEVEMENTS
Expense Reduction
Reduced office supply expenses by 20% through efficient inventory management.
Streamlined Filing System
Implemented filing system improving document retrieval time by 50%.
Event Coordination
Organized 15+ large company events annually, enhancing team collaboration.
Travel Administration
Managed 100+ travel arrangements monthly with 98% accuracy in scheduling.
EXPERIENCE
Office Manager
A Yancy Life
02/2024 - Present Houston, Tx
Detailed-oriented office manager with years of experience overseeing daily operations Team Support & Cross-Department Coordination
Calendar & Executive Oversight
Microsoft Office, Quickbooks & Smartsheets
Strong Interpersonal abilities
Implementing office policies to achieve productivity Maintained office operations, scheduling, and document systems Serve as a central point of contact for internal teams and external partners Executive administrative assistant
Cenergy International Services
09/2022 - 11/2023 Houston, TX
Provides administrative support to the office
Greet customers, clients and visitors
Maintains calendar and scheduling and onboarding
Maintains office equipment
Process verification of employment requests
Perform general office duties including spreadsheets, data entry, word processing and invoice Answer and direct phone calls
Organize and schedule meetings and appointments
Maintain contact list
Developed and maintained filing systems for confidential documents, ensuring that information was easily retrievable Managed office supplies inventory by checking stock levels regularly and ordering new material as needed Book travel arrangements
Handled sensitive information confidentially in accordance with regulations Submit and reconcile expense reports
Executive administrative assistant
Adroit Partners
02/2022 - 04/2022 Houston, TX
Provided administrative support to the Assistant Controller and management staff Performed general office duties including data entry, spreadsheets, copying, word processing and invoicing Maintained calendar and scheduling, and onboarding Maintained office equipment
Assisted with other office projects
Answer and direct phone calls
Organize and schedule meetings and appointments
Maintain contact lists
Order office supplies
Provide general support to visitors
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EXPERIENCE
Executive office assistant
GAC Enterprises LLC
08/2020 - 01/2022 Houston, TX
Provided administrative support to the Senior Manager, Project Manager, general contractor, and other construction management staff Managed correspondence from project team members and coordinated project reports Created and organized the electronic files system of numerous archival documents Performed general office duties including word processing, data entry, copying, faxing, and answering phones Expedited tasks setting up a workflow for construction blueprints Executive administrative assistant
Oilfield Energy Center
05/2019 - 09/2019 Houston, TX
Provided administrative support to the Executive Director, Human Resources, and Accounting department Managed and maintained accounts payable, accounts receivable, and the office budget with QuickBooks Organized company events onsite/offsite, meetings, presentation materials and prepared reports Maintained and ordered office supplies and equipment Project coordinator
Oil Energy Center
06/2016 - 05/2019 Houston, TX
Provided clerical and general support to the Education Department Coordinated and arranged Teacher's workshop classes, meetings rooms, transportation and catering Organized and maintained books, games, travel trunks and office supplies Managed accounts payable, accounts receivable, and handled customer care LANGUAGES
Language
Native
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