Administrative Assistant with 10+ Years in Procurement Management

FANTASTIC DELOS REYES

Beavercreek, OH ***** (***) 825 - 4827 *********@*****.***

PROCUREMENT AND CONTRACT MANAGEMENT SUPERVISOR

Results-driven Procurement and Contract Management Supervisor with 10+ years of experience managing $50M+ in annual spending across multi-site operations. Proven expertise in managing multimillion-dollar budgets and optimizing program operations across domestic and international settings, including South Korea, Japan, and Germany. Supported end-to-end contract lifecycle processes from purchase request development through execution and renewal, maintaining 99% on-time contract compliance. Conducted spend analysis and vendor performance evaluations, identifying consolidation opportunities that improved efficiency by 20%. Strengthened internal controls and audit readiness, reducing contract discrepancies and financial risk exposure by 30%.

Contract Lifecycle Management

Record Management

Budgeting & Fiscal Oversight

Regulatory Compliance & Risk Management

Supplier Performance Management

PROFESSIONAL EXPERIENCE

U.S. Air Force Various Locations January 2021 – January 2025

Contract Management Supervisor

Delivered comprehensive contract management support for $32M in services and equipment contracts and $2.6M in Blanket Purchase Agreements supporting operations in the company's medical center.

Supervised and mentored a team of six junior contract technicians, increasing unit productivity by 20% and reducing contract processing errors by 10% through structured training and workflow improvements.

Coordinated 5-7 simultaneous new contracts valued at $2.2M from planning through delivery and ensured all milestones were met and were awarded on time.

Managed complex administrative and compliance actions, including FIAR audit responses; coordinated with vendors, Resource Advisors, Contracting Officers, and Defense Finance and Accounting Service to reconcile funding and close expired contracts efficiently.

Prepared formal correspondence in Word, delivered weekly contract status briefings via PowerPoint, facilitated virtual meetings in Teams, and tracked funding obligations, expenditures, and balances in Excel with high accuracy.

Contract Management Supervisor November 2018 - December 2020

Administered monthly Quality Assurance reviews and monitored contracts for compliance with the Federal Acquisition Regulation, Statements of Work, and Performance Work Statements.

Appointed Equipment Manager and oversaw the acquisition of 18 aged equipment orders valued at $2.2M, successfully eliminating a four-year backlog while coordinating requirements across multiple departments.

Led an $80K furniture procurement, conducting market research to identify alternative sources that improved cost efficiency and delivery timelines.

Tracked and analyzed key performance indicators to reduce equipment acquisition lead times and improve on-time delivery performance.

Coordinated closely with vendors, logistics teams, and end users to ensure accurate order fulfillment, proper installation, and lifecycle accountability of medical assets.

Continues…

FANTASTIC DELOS REYES

Beavercreek, OH 45431 (937) 825 - 4827 *********@*****.*** PAGE 2 of 2

Contract Management Supervisor September 2016 - September 2017

Ensured contract compliance with Federal Acquisition Regulations and internal procurement policies, coordinating directly with contracting offices and vendors to resolve performance issues.

Managed oversight of a $258K medical equipment and IT asset portfolio, achieving and maintaining 100% inventory accuracy through systematic tracking and reconciliation.

Conducted quality assurance surveillance and on-site evaluations for a $2.5M facilities maintenance contract supporting three warehouse locations, ensuring adherence to service-level agreements and performance standards.

Led contract transition efforts by establishing system access, onboarding documentation, and account setup for 26 personnel, preventing operational disruptions across three sites.

Procurement Specialist August 2012- August 2016

Coordinated procurement, inventory management, and distribution of medical supplies and equipment to ensure uninterrupted clinical operations.

Executed $2.5M in annual medical supply purchases through purchase card and e-commerce sourcing channels, ensuring uninterrupted care delivery to a patient population exceeding 103,000 beneficiaries.

Identified excess funds in 11 contracts, enabling the recovery of $2M in unused funds and supporting timely contract closeouts.

Validated and processed $7.4M in contract invoices through Wide Area Workflow (WAWF), maintaining zero payment delays and preventing interest penalties.

EDUCATION

Bachelor of Science in Physical Therapy

TRAINING/CERTIFICATIONS

Simplified Acquisition Procedures, Contracting Representative Training, COR, OPSEC Contract Requirements, Performance-Based Payment Overview, Overview of Acquisition Ethics, Combat Human Trafficking for DoD Acquisition

NOTABLE AWARDS

Air Force Achievement Medal

Army Commendation Medal

Air Force Commendation Medal (4)

Meritorious Service Medal

TECHNICAL COMPETENCIES

Security Clearance: Secret Clearance

Software: DMLSS, Microsoft Office Suite (Word, Excel, PowerPoint), SharePoint, PIEE

Google Cloud Platform: Docs, Sheets, Slides

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