Versatile Administrative and Payroll Professional
Resume:
Karen Jeffers
Lake Charles, La. 70607
OBJECTIVE: To obtain a position where I can use my organizational skills, my ability to work alone or with team players to help my company grow.
Current Passport. Current TWIC Card. Louisiana Notary Public – Qualified State Wide. First Aid & Safety Certification. Procore Certified Administrator. Notary Signing Agent. QuickBooks online and desktop, Multi-line phones, various accounting software.
EXPERIENCE:
10/4/2016 To Present Jeffers Notary Service LLC
Full Notary Services, Owner/Operator
● Full Notary Services.
02/06/2022 – Present Custom Metal Fabricators Inc.
Accounting Manager, Office Manager, Payroll Manager, Executive Administrator
● Enter all time sheets into QuickBooks
● Process weekly payroll
● Enter Receivables and process in QuickBooks
● Enter all Payables into QuickBooks and process for payment
● Onboard all new employees, process all insurance requests
● Process terminations and paperwork, enter into LAWorks
● Schedule and track all safety training
● Track vehicle maintenance, insurances and notify owner when required
● Order all office equipment (printers, computers, laptops, monitors, paper etc.)
● Handle specialized requests from owner
Supervisor: Jeff Mathews Phone 337-***-****
05/30/17 to 10/14/21 Alfred Miller Contractors Inc.
Payroll Manager, Human Resources
● Enter yard time sheets.
● QC all time entered in yard and in field.
● Maintain paperwork for new hires.
● Discuss information with New Hires regarding what is expected while employed at AMC.
● Audit Payroll each week
● Run missing punch and no badge reports daily and send to managers.
● Research and resolve payroll issues.
● Communicate with managers and team leads regarding payroll/timekeeping matters.
● Answer payroll related questions from employees
● Maintain confidentiality of all files and matters regarding Payroll and Human Resources issues.
● Create and edit documents and spreadsheets.
● Contact employees with sensitive information and maintain confidentiality.
● Maintain new and re-hire packets, add and delete forms as necessary.
● Accounts Payable. Code all incoming invoices to related projects. Obtain appropriate approvals. Enter invoices into accounting system. Prepare payable reports for CFO.
Supervisor: Janet Broussard – 337-***-****
8/11/2014 TO 11/11/14: Calcasieu Parish School Board
Substitute Teacher for grades K-12. Long term substitute for Resources department at the beginning of school year. On preferred list with FK White and several other Parish Schools.
8/7/2011 – 12/28/2013 KATC TV3 Lafayette, La.
Accounts Payable/HR Assistant
• Process daily invoices for payment. Bi-weekly payroll. Update weekly general ledger spreadsheet and prepare report for General Manager and all department lead staff, send to corporate office by deadline. Prepare daily OSI reports for all department heads. Working with all new employees to ensure they understand all company policies and procedures. Ensure all employees had yearly health insurance information and had all paperwork turned in by deadline. Parish and state property and sales tax calculation. Relieve front desk when needed. Developed an electronic employee database, purchase order forms and evaluation databases that are now used across all business units. Process all employee information to the corporate office in a timely fashion. Ensuring that all employees are informed of company policies and insurance regulations.
• Reason for Leaving: Moved to Lake Charles
Supervisor: Sylvia Whiting Phone: 203-***-****
8/9/2003 – 6/28/2011 United Vision Logistics
Executive Assistant, Accounts Payable, Accounts Receivable, Cancellations, Transfers/Maintenance, Terminal Settlements, ComData Coordinator.
• Started in Accounts Payable/Accounts Receivable processing daily invoices, printing AP checks on weekly basis.
• Transferred to the Regulations department. Processed daily cancellations, release of escrows as needed information arrived in the Corporate office. Transfer units as instructed by terminal and district managers. Entered DOT maintenance into a database of my design. Sent maintenance reports to terminal and district managers on weekly basis.
• Transferred to Settlements department to further assist terminal and district managers with escrows and cross terminal commissions. Responsible for all daily ComData check requests and fuel invoicing across all business units.
• Hired as Executive Assistant to CEO, CFO and VP of Operations in October 2008. Team Leader for travel, fuel, entertainment and fleet maintenance. Implementation and maintenance of AXIOM databases and accounts. Schedule all Executive staff meetings in house and offsite. Team lead for all fund raising events. Coordinate and allocate all funds acquired through company and employee efforts to charitable causes. Plan and execute all company public relation events.
• Reason for leaving: Returning of previous CEO and his staff
Supervisor: Loraine Coates Phone: 337-***-****
Education: 1979 Graduate Marysville-Pilchuck High School Marysville Washington
1980-1984 University of Washington State Pullman Washington
2015 INotaryNow Online
Bachelor of Science Computer Science/Business Management
Continuing Expert or Advanced level in all Microsoft Office systems. Certified Microsoft Systems Operations.
Education: Professional Communicating 2010. American Sign Language Online, Notary Public – Qualified Statewide. OSHA 10 Certificate, Notary Signing Agent. Tax Professional Certification. QuickBooks, Multiple accounting software, Multi-line phone systems.
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