AI-Powered Data Entry & Automation Specialist

Samuel Kabuya

**************@*****.*** ᐧ +254-***-***-*** ᐧ Nairobi, Kenya

LinkedIn ᐧ Github ᐧ Portfolio

PROFESSIONAL SUMMARY

AI Automation & Systems Engineer who builds the infrastructure that makes teams operate at a different level. With 2+ years designing production-grade AI systems across EdTech and business operations, I specialize in connecting Claude, OpenAI APIs, Asana, Slack, and email workflows into intelligent pipelines that don't just move data, they make decisions, generate tasks, and keep teams aligned without human intervention. At Dewey Smart, I built AI-powered systems that drove a 30% increase in sales and a 40% boost in user engagement. At Kibo School, I designed and delivered 6 operational automation systems serving 100+ employees and 500+ applicants, cutting manual workload by up to 75% per workflow. I don't prototype ideas; I ship systems that scale.

PROFESSIONAL EXPERIENCE

Automation Lead & AI Systems Engineer Aug 2024 – Present Dewey Smart Texas, USA (Remote)

EdTech firm delivering AI-powered coaching and student success platforms, operating fully remote across the U.S.

• Built AI-assisted operational workflows for task generation and internal coordination by integrating prompt engineering pipelines with Claude and ChatGPT into Zapier and Airtable, enabling faster execution of business processes and reducing manual effort across teams.

• Increased sales by 30% by designing advanced automation pipelines that connected Airtable and Salesmate CRM for lead nurturing, upsells, and cross-sell targeting, eliminating manual outreach steps and improving pipeline velocity.

• Reduced rescheduling delays by 50% by building a Zapier system that tracked and updated cancelled meetings in Airtable, auto-triggering Slack and email notifications to relevant stakeholders, removing the need for manual follow-up.

• Enhanced user engagement by 40% through an AI-powered onboarding workflow that matched students to coaches in real time using calendar triggers, CRM data, and automation logic across Zapier and Airtable.

• Developed AI-connected performance dashboards that synthesized sales and operations data, enabling 25% faster leadership decision-making and surfacing 3 critical process bottlenecks that improved conversion by 15%.

• Translated complex business processes into scalable AI-driven systems by mapping operational workflows into structured Airtable databases and automation logic, enabling repeatable and efficient execution across cross-functional teams.

AI Automation Engineer Jan 2024 – Jul 2024

Kibo School of Technology New York, USA (Remote) Computer science institution serving Africa-based students, scaling operations across multiple time zones with a focus on operational efficiency.

• Designed and delivered 6 end-to-end automation systems across operations, HR, student engagement, and communications, serving 100+ employees and 500+ applicants per cohort, reducing manual workload across all workflows by an average of 50%.

• Built an Operations and Customer Communication System using Airtable and Zapier that automated order processing, product reservations, shipping notifications, and supplier low-stock alerts, reducing inventory discrepancies by 40%, cutting stockouts by 25%, and improving customer satisfaction by 35%.

• Developed a Six-Month Employee Review Automation in Airtable that ensured timely performance reviews for 100+ employees by triggering email notifications to managers and staff, improving review compliance by 50%, reducing manual workload by 60%, and increasing process efficiency by 20%.

• Built the Try Kibo Program Application Workflow processing 500+ applications per cohort by automating eligibility checks, multi-channel follow-ups (email and WhatsApp), and status communications, improving processing efficiency by 35% and increasing challenge completion rates by 50%.

• Created a Squad Cup Automation in Airtable that managed student submissions, approval flows, and a dynamic public leaderboard, cutting administrative time by 70% and boosting student engagement by 45%.

• Implemented an Employee Time-Off Management System that automated requests, approvals, leave balance deductions, and stakeholder notifications in Airtable, reducing approval processing time by 50% and improving data accuracy by 25%.

• Automated Advisor-Student Check-in workflows using Google Forms and Airtable, tracking post-class feedback and triggering timely advisor interventions, reducing manual follow-up by 75% and improving student satisfaction scores by 40%.

Open Source Software Engineer Intern Jun 2023 – Aug 2023 CodeDay Labs Seattle, USA (Remote)

Nonprofit connecting students to open source engineering projects with real-world production impact.

• Extended Zulip's API functionality (Django/Python) by adding typing notification endpoints to POST/register, improving server-side tracking of user engagement and demonstrating strong API design and backend development skills.

• Enhanced platform documentation for POST/typing workflows, creating clear developer references that improved code maintainability and onboarding for future contributors. TECHNICAL SKILLS

AI & LLM Integration: Claude API, OpenAI API, Prompt Engineering, AI Agent Design, LLM Workflow Orchestration

Automation Platforms: Zapier, Make (Integromat), n8n, Webhooks, API Integrations Project Management Tools: Asana, Airtable, ClickUp, Trello, including schema design and relational database architecture

Communication & Ops: Slack, Gmail, Email Automation, Internal Reporting Systems Programming: Python, JavaScript, Flask, Django, React.js, Next.js, SQL Other Tools: Salesmate CRM, Glide, Google Workspace, Zapier Code Steps EDUCATION

Higher Diploma in Computer Science Oct 2022 – Jun 2024 Kibo School of Technology, USA

Bachelor of Commerce, Finance Sept 2017 – Nov 2021 KCA University, Kenya

CERTIFICATIONS

• Certified AI Agent Developer, 100 School

• Certified Airtable Admin, Airtable

• Google Data Analytics Professional Certification, Google

• Google IT Support Specialist Professional Certification, Google

• React Certified Developer, Andela

• Python Programming Fundamentals, Udemy

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