Detail-Oriented Data Entry & Admin Specialist

Rachel Ivory

*************@*****.*** 901-***-**** Memphis, TN

Professional Summary

Detail-oriented Data Entry & Administrative Specialist with 5+ years of experience supporting healthcare and nonprofit operations in remote and office environments. Proven ability to manage high-volume data entry, maintain accurate records, and ensure compliance with HIPAA standards. Skilled in database management, data validation, reporting, and Microsoft Excel. Strong focus on accuracy, efficiency, and meeting deadlines in fast-paced settings.

Core Skills

Data Entry (High Volume) • Database Management • Data Validation & Auditing

Microsoft Excel (Spreadsheets, Data Tracking) • Google Workspace

Records Management • Reporting & Documentation

HIPAA Compliance • Billing & Claims Processing

Administrative Support • Time Management • Remote Work Systems

Professional Experience

Administrative & Data Specialist (Remote)

Divine Trinity Outreach Center — Memphis, TN

Aug 2022 – Present

Enter, update, and maintain high-volume patient and billing data across digital systems with strong accuracy standards

Perform data validation and quality checks to ensure compliance with organizational and regulatory requirements

Generate reports, fiscal documents, and audit-ready records for internal and external review

Maintain organized electronic filing systems and databases for efficient data retrieval

Utilize Microsoft Office and Google Workspace for data tracking, reporting, and documentation

Data Entry & Screening Coordinator

Rivera — Memphis, TN

Feb 2021 – Jun 2022

Recorded and tracked daily visitor data using structured logs and reporting systems

Maintained accurate records for compliance and reporting purposes

Compiled and submitted daily and weekly data reports for operational review

Ensured accuracy and consistency across all recorded data entries

Administrative Assistant

Visions of Hope Behavioral Health — Memphis, TN

May 2018 – Jan 2021

Entered and managed patient intake, scheduling, and discharge data in internal database systems

Maintained and updated electronic and physical records with high accuracy

Generated weekly and monthly reports for leadership and regulatory compliance

Assisted with document preparation, data summaries, and administrative workflows

Housing Data Specialist

Memphis Housing Authority — Memphis, TN

Jun 2017 – Apr 2018

Processed and maintained confidential client data in housing management systems

Verified eligibility documentation and ensured compliance with program guidelines

Prepared detailed reports for audits and regulatory submissions

Administrative Coordinator / Data Entry Lead

Urban Family Ministries — Memphis, TN

May 2011 – May 2017

Managed data entry for client records, billing, and inventory tracking systems

Maintained scheduling systems, reports, and compliance documentation

Improved data accuracy and workflow efficiency through organized processes

Education & Certifications

B.S. in Health Services Administration — University of Memphis

Certified Housing Specialist — Quadel Consulting / MHA

Certified Mortgage Field Service Inspector

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