Office Administrator and Bookkeeping Specialist

Brooke Williams

Suffolk, Virginia 1-757-***-**** ******@******.***

Professional Summary

Detail-oriented office administrator with years of experience supporting leadership, managing financial and purchasing records, and providing front-line customer service, looking to contribute strong organization and follow-through to an office administrator role.

Core Skills

Office administration and daily operations support

Bookkeeping, accounts payable/receivable, and recordkeeping

Purchasing support, purchase orders, and vendor coordination

Front desk reception, visitor support, and phone management

Calendar coordination, filing, and document preparation

Microsoft Office, data entry, and office systems

Professional Experience

Administrative Assistant

CAB Capital 2024–Present

Support daily office operations by managing calendars, coordinating meetings, and maintaining organized digital and paper files for leadership and staff.

Prepare and edit correspondence, forms, and basic reports, ensuring accurate information and a professional presentation for clients and partners.

Handle incoming calls and email inquiries, routing questions to the appropriate person and maintaining a helpful, customer-focused tone.

Office Manager / Bookkeeper

A.D. Stowe, Inc. 2018–2023

Managed day-to-day office operations while handling bookkeeping tasks, including customer invoices, vendor bills, and payment posting.

Reconciled bank and credit card accounts on a regular basis, helping keep financial records accurate and up to date.

Maintained organized filing and documentation for financial and administrative records, making information easy to locate when needed.

Coordinated communication with vendors, service providers, and internal staff to ensure smooth scheduling, deliveries, and office support.

Purchasing Assistant

Evans Inc. 1997–2004

Assisted with creating and processing purchase orders, tracking deliveries, and updating purchasing records for materials and supplies.

Communicated with suppliers to confirm pricing, delivery dates, and order changes, helping prevent delays and shortages.

Helped monitor inventory levels and flagged restocking needs so operations had the materials required to stay on schedule.

Front Desk

Bon Secours Nursing Home 1993–1995

Welcomed visitors, patients, and families at the front desk, answered phones, and directed calls to the appropriate departments.

Checked in visitors and followed facility procedures to support safety, privacy, and a caring environment.

Performed general clerical tasks such as filing, copying, and handling routine paperwork to support nursing home operations.

Education

Western Branch High School – Chesapeake, VA

High School Diploma, 1993

Tidewater Community College – Tidewater, VA

Completed coursework toward Associate-level studies (some college)

Old Dominion University (ODU) – Norfolk, VA

Completed coursework toward a degree in Early Childhood Education (degree not completed)

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