Executive Assistant and Office Manager Leader

Vicky Byrd

Executive Assistant

linkedin.com/in/vicky-byrd-7030bb86

***********@*****.***

Core Competencies

Executive Assistant Office Manager Corporate Travel Facilities Coordinator Events Planner Multiple Global Sites Management

Administrative Skills

Professional Executive Assistant with a proven track record in managing complex calendars and schedules for executives and executive staff. Administrator for multiple corporate sites, managing day-to-day activities with teams globally. Expert in Microsoft Office Suite, Google Suite, PowerPoint presentations, and Excel spreadsheets. Maintain organization charts and global lists.

Operational Skills

I am skilled in creating and oversight of budgets, policies, and procedures, and executing new processes and techniques. Assist and maintain badging systems, security databases and global security procedures.

Event and Meeting Planning

Plan and execute offsite meetings, town halls, and leadership events, including travel and logistics. Lead planning and logistics for training sessions, QBRs, QTR End celebrations. Execute holiday galas and data scientist hackathons (global). Created a seamless new hire orientation adapted globally, as well as establishing OSHA laws, safety requirements, and a world-class ERT (Emergency Response Team) for major corporations. Project Coordinator and Event Planner

Adept at project coordination on multiple build-out construction projects including acting as construction liaison to general contractors and managing all vendor relationships within a project. Office remodels, facilities coordination, and moves. EXPERIENCE:

NXP Semiconductors

Sr. Executive Assistant, Information Technology

Feb 2016 - Apr 2025 · 9 yrs 3 mos

Austin, Texas · On-site

- Support Chief Information Security Officer (CISO)/VP IT, VP Digital Infrastructure IT, VP R&D IT, VP AI, Data & GTM Applications. Extended support to Head of Security Architect and Global Business Partner for IT. Executive Administrator for IT globally.

- Manage and prioritize dynamic calendars for four executives. Coordinate and plan itineraries for domestic and international travel (CWT/CIBT). Juggle multiple teams via country/site. Administrative support to multiple site in the US.

- Plan and coordinate internal/external meetings, telepresence, video conferencing, conference rooms, team events, and catering. Communicate with customers, partners, and sales to arrange business meetings. Reconcile purchase card spending and

- Executive expense reports (Concur). Coordinate logistics for vendor contracts. Coordinate and notarize all related documentation for executive staff and teams globally. DaVincian Healthcare

Executive Assistant to CEO

Aug 2015 - Jan 2016 · 6 mos

Austin, Texas

- Support CEO, COO, CFO, CIO. Maintain calendars, schedule/plan all meetings, client entertainment, client dinners, and meetings. Coordinate and schedule extensive travel

(international & US). Take minutes for internal meetings and distribute them.

- Coordinate and schedule teleconferences, video conferences. Process expense reports, prepare, update, and maintain documents, emails, and inquiries from internal and external clients. Plan and prepare projects and support deliveries. Coordinate contractors, maintain vendors, and support various teams under C-level executives.

- Process mail, overnight packages, and incoming deliveries. Coordinate and notarize all relative documents for executives and general counsel. TrailStone Management Corporation

Executive Assistant / Office Manager

Jan 2015 - Aug 2015 · 8 mos

Austin, Texas Area

- Support CEO, COO, CFO, CIO, and General Counsel. Maintain calendars, schedule/plan all meetings, client entertainment, client dinners, and meetings. Coordinate and schedule extensive travel (international & US). Take minutes for internal meetings and distribute.

- Coordinate and schedule teleconferences, video conferences. Process expense reports, prepare, update, and maintain documents, emails, and inquiries from internal and external clients. Plan and prepare projects and support deliveries.

- Coordinate contractors, maintain vendors, and support various teams under C-level executives. Process mail, overnight packages, and incoming deliveries. Coordinate and notarize all relative documents for executives and general counsel. Hess Corporation

Executive Assistant, E&P Oil & Gas

Jul 2013 - Mar 2014 · 9 mos

Houston, Texas Area

- Coordinate schedules for the VP and directors. Schedule appointments, coordinate information flow to and from the Sr. VP/CFO. Maintain calendars, plan and schedule meetings and conference calls, and develop meeting materials. Attend meetings, register attendance, take minutes, and set up or coordinate meals, events, or other meeting requirements.

- Edit all correspondence for format, style, and content. Compose replies to general inquiries, non-technical topics, and correspondence to staff. Draft replies for VP, directors, and officer signatures. Prepare and monitor schedules for upcoming deadlines and provide necessary background and details.

- Handle administrative tasks including collecting, compiling, reproducing, assembling, and distributing materials prior to meetings and post-meeting distribution of materials. Prepare executive tax summaries, monthly/annual reports, organization charts, and confidential correspondence. Develop spreadsheets and graphics presentations, SAP, SharePoint, and eForm filing/requests. Maintain appropriate records and filing systems. Act as department head to maintain the office.

VMware, Inc.

Workplace Coordinator / Executive Assistant

2007 - 2013 · 6 yrs

Austin, TX

- Support executive staff and sales teams. Office manager for a 77K SF facility: word processing, graphic presentations, spreadsheets, and correspondence composition. Accounting, agendas, budget, confidential documentation, customer database, cost analysis, manage Outlook calendars, manage conference rooms, mailroom coordination, expense reports, events planner, food/snack management, new hires seating, luncheons, meeting/training coordinator, plan seating space, spending matrix, travel arrangements, vendor management.

- Schedule telepresence conferences. Construction coordinator for three office build-out additions (over 200K SF) in addition to a media room and telepresence installation and use trainer.

- Committees: ER Team Leader (Emergency Response Team), VM360 Team Lead - Community Outreach Programs, Eco/Recycle Lead (Green Advocate/eWaste), SocialCast Leader, Local Community Services.

ACS, Inc., Government Community Services

Executive Assistant to CIO / Office Manager

Sep 2002 - Oct 2006 · 4 yrs 2 mos

Austin, Texas Area

- Manage calendars for CIO and CTO. Coordinate all meetings, travel, seminars, and teleconferences. Organization charts and multi-tasking correspondence. Word processing, Excel spreadsheets, graphic presentations: PowerPoint, Visio.

- Coordinate travel arrangements, teleconference meetings, agendas, billing, and training seminars. Expense reports, weekly minutes, EEPIC reports, EBT reports/project tracking. Track projects for eChildCare, eDistribution, KidStar, and all SDU projects. CARE system accounting, tollgate accounting, track budget for GCS, variance reports, profit/loss reports.

- Liaison for client management contact (state and government). Payroll, HR representative for Round Rock. Office manager. Notary public.

Education

Austin Business College

Business Administration, Operations Management and Supervision 1983 – 1985

Member

National Notary Association, Notary Public

National Association of Administrative Professionals Worldwide Women Association

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