Executive Assistant / Admin Leader with 13+ Years

BHAWNA VERMA

E-Mail: ****************@*****.***

Contact: 991*******

Address: ***, ****** ******, ****** **, Gurgaon 12002, Haryana

Targeting Assignments In:

Executive Assistant Team Assistant Admin Assistant Senior Assistant-HR Group

Location Preference: Gurgaon

PROFILE SUMMARY

Offering over 13 years of rich experience in areas entailing:

- Team Assistant - Liaison & Coordination - Event Management Calendar

- Vendor Management - Travel & Hotel Bookings - Diaries/Calendars

- Procurement / Cost Savings - Team Management/ Trainings - Email Drafting

- Leader’s Diaries and Calendar Management

Skilled in streamlining administrative functions and scheduling multiple meetings/ multiple complex calendar, maintaining correspondence, organising events and managing confidential administrative task for leadership team.

Gained expertise in directing day-to-day general & administrative functions in coordination with internal /external divisions for smooth business operations; excels in maintaining various MIS reports & documents to provide feedback to top management.

Competently handling Events and arrangements for product, marketing and sales team with their distributor’s meets, sales reviews and business planning meets.

Competently managing travel arrangements for individual and groups, assistance in planning their domestic & international travel economically; managed foreign exchange, hotel bookings & ticketing at the lowest possible costs by negotiating with cost-effective booking agents / vendors.

Managed resume selection, primarily interviews, onboarding process for new joiners.

Merit of ensuring adherence to procedures and service standards for business excellence; facilitated automation initiatives for improving the overall functioning of processes

Analytical, negotiation and interpersonal skills; achieving internal customer satisfaction by timely responding to queries

Skilled in Preparing Vendor Agreements.

NOTABLE ACCOMPLISHMENT

Successful in implementing cost effective measure by identifying & appointing vendors as well as negotiating with them on the respective requirements / pricing which resulted in cost reduction by 40% at Fresenius Medical Care India Pvt. Ltd. Have reduced cash transaction till 80% by arranging vendors for all requirements.

ORGANISATIONAL EXPERIENCE

Nov’19-Till Date: GE India Industrial Pvt Ltd As an Executive Assistant to Regional Process Leader- Controllership

Role:

•Provide sophisticated calendar management for Regional Leader-Controllership. Prioritize inquiries and requests while troubleshooting conflicts, proactively scheduling important meetings with internal and external individuals and maintaining an organized office. make judgements and recommendations to ensure smooth day-to-day engagements.

•Arranging interviews for off role employees virtually or in person, onboarding formalities.

•Closely working with HR team for arranging events, sending invites, flyers, posters and give away.

•Coordination with internal and external members and their assistants according to their time zones for agendas and pointers preparing deck for finance councils and taking minutes.

•Completes various forms, including: purchase requisitions, shipping requests, travel expense reports, requests for payment, consultancy agreements, etc.

•Organizes and coordinates international/domestic travel and related requirements to include: travel authorizations, flight tickets, hotel bookings, visas, airport transfers, expense reports. Ensures that all travel arrangements are in compliance as per company’s regulation.

•Supports and coordinates Audit and Finance & Investment Committee meeting arrangements including teleconferences and minute taking as required.

•Managing teams business expenses in CONCURE (Tool), compilations of expense report weekly.

•Managing Events, group dinner and lunches, sending posters, arranging give away to employees.

•Contributes to the excellent reputation of the Regional Leader office through professional, friendly and respectful interactions internally and externally.

Jun’16-Nov’19: Fresenius Medical Care India Pvt. Ltd., Gurgaon as Senior Executive II- Administration

Role:

Ensuring execution of secretarial, clerical & administrative support functions; arranging internal & external admin meetings, preparing MOM for leadership team.

Independently handling MD’s calendar invites, expenses, skypes and itineraries.

Performing travel -desk operations for PAN India, completing VISA formalities, cab arrangement, hotels / guest houses bookings, PR (purchase requisitions & VR formalities (vendor requisition), and so on

Managing Forex activities on PAN India basis and maintaining attendance record for third party employees

Working closely with purchase committee for PO (purchase order) and managing stationery & housekeeping material, updating record and raising purchase requisitions

Preparing MIS/MOM/Presentations for all admin related projects.

Administering:

oComplete facilities including cafeteria.

oPetty cash related expenditure as well as submitting various bills (rentals, vendor payments) within time

Organising internal events like birthday bash & festival events, and so on

Closely working with purchase committee, raising Purchase requisitions, cost comparisons & related documentations.

Feb’14-Jun’16: M3M India Pvt. Ltd. (Corporate Office), Gurugram as Deputy Manager

Role:

Rendered secretarial, clerical & administrative support functions to the reporting authority

Handling and Managing Director’s desk, answering all their calls, attend their important customers including MP.

Scheduled & delegated administrative tasks and maintained a calendar on meetings, time-sheets, travel and logistics requirements; made arrangements for meetings, conferences, teleconferences and travel as per the requirements

better accommodation & conveyance facilities while traveling (domestic & international) at cost-effective prices

Organised & attended events such as conferences, seminars, receptions & exhibitions and provided support in booking venue, food & beverages for team lunch and get-together.

Jun’13-Feb’14: TATA Housing Development Company Ltd. As Senior Assistant- HR Group

Single point of contact between regional office and headquarter.

Assisting North India Admin and HR lead on talent acquisition, primarily telephonic round, onboarding formalities for new joiners.

Taking care of stationery stock, Handling rosters for HK and pantry employees.

Responsible for Managing meetings, Calendars, Tele-Presence, meeting rooms etc.

Organising event like HR meets, Incentive programmes for sales department, Event Calendar. Provided support in booking venue, food & beverages for team lunch and get-together.

Taking primarily Job interview of incumbent, all joining formalities along with Induction.

Handling Petty Cash Expenses, and expense reports on monthly basis.

PREVIOUS EXPERIENCES

Jan’06-Jun’13: TCM Risk Management India Pvt. Ltd., Rajender Place, New Delhi as Assistant Manager - Operations

Apr’05-Dec’05: ICICI Bank Ltd. (DSA), New Delhi as Senior Office Executive

May’04-Mar’05: Kotak Mahindra (DSA), New Delhi as Front Office Executive

EDUCATION

B.Com. (Pass) from Delhi University, Delhi in 2002

HSC from Govt. Girls Sr. Secondary Schools, CBSE Board, Girls Sr. Secondary Schools in 1997

SSC from Girls Sr. Secondary Schools, CBSE Board, New Delhi in 1999

Positives:

Self Motivator, Go getter and Positive approach, Open to learn and accept changes.

Avocations:

Interacting with people, Running, Gyming, Exercising and Explore my strength.

IT Skills:

Microsoft Office, Excel, Power point, Outlook.

PERSONAL DETAILS

Date of Birth : 23rd October, 1982

Languages Known : English, Hindi

Address : 330, 2nd Floor, Orchid Island, Sector 51, Gurgaon, 122001

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