Remote Data Entry / Bid Administration Professional
Resume:
Despina Philips
*** ***** ***** – Mineola, NY ***01
*********@***.***
PROFESSIONAL EXPERIENCE:
Bid Administrator/Estimating Division – Tully Construction Co. Inc. 03/2002 - Present
Evaluate required data for inclusion in all bid books for large and small-scale public works projects (NYC & NYS).
Obtain and complete all bid books and update information as needed until the hour of the bid.
Act as corporate liaison with, Bonding Agencies, Insurance Broker, Sub-Contractors/Vendors and Governmental agencies: PANYNJ, NYC/EDC, NYC/DDC, NYC/DOT, NYCTA, TBTA, NYC/DEP, NYC Parks, NYC/DOS, BBCA, NYS/DOT & NYS/Thruway Agency.
Execute, review, complete and submit Prequalification for Specialty Projects (RFQ and RFP’s).
Input and Start all Bidding Process on HCSS (Heavy Construction bid Software).
Input Bid Items on Expedite for bidding (NYS/DOT software).
Evaluate with Executive Officers of Tully Construction on all upcoming Projects.
Execute and receive approval for the Vendex and trouble shooting any and all problems. Office Engineer – The LiRo Group/Construction Managers 08/1996 – 03/2002
Assisted LiRo’s Project Management team in various special projects and for the NYC Department of Correction.
Prepared and updated SECURITY CLEARANCE documents for submission to NYCDOC.
Drafted correspondence, memoranda and project update reports.
Reviewed weekly staff Time Sheet submission and monitored overtime usage.
Interacted with DOC administrative and uniform staff daily to assist in expediting project completion dates.
Supervised support staff.
HR functions including placement of classified ads, review of submitted resumes, scheduling of interview, interviews of potential staff members, reference checks and recommendation/rejection of potential candidates.
Procured supplies and equipment.
Prepared all Payment Requisitions and Change Orders including all required documentation (i.e. Certified Payrolls) prior to submission to DDC/DOC.
Managed all day-to-day functions of Rikers Island field office.
Liaison with sub-contractors to ensure timely completion of Punchlist items.
Monitored RFI’s. Prepared Transmittals. Prepared all documentation in order to process VENDEX approvals.
Periodically assigned to the World Trade Center as a Consultant for the Tully Corporation (clean- up of site).
Despina Philips
Executive Assistant to President/Office Manager – Levinson & Santoro Electrical Contract 12/1994 – 08/1996
Reviewed proposals prior to submission to clients.
Managed all office support functions to assist supervisory personnel in monitoring and furthering construction projects.
Interacted with governmental agencies (NYC, NYS), vendors/sub-contractors.
Analyzed project progress data for inclusion in related reports.
Drafted documents for signature by corporate principals.
Evaluated Payment Requisitions prior to final sign-off.
Monitored timely completion of Punchlist items by sub-contractors. Executive Assistant/Office Manager – Morrison Knudsen Corp. 12/1984 – 12/1994
Managed all day-to-day functions to assist field-office team in completion of two new correctional facilities.
Drafted documents on behalf of Field Manager and Assistant Field Manager.
Procured supplies and equipment.
Reviewed weekly Timesheets prior to submission.
ADDITIONAL SKILLS: Windows, Microsoft Word, Excel, HCSS
(Electronic Bidding System)
NYC Passport (DDC, DOT, DOS, DEP, EDC)
MTC&D
NYSDOT-AASHTOWare
PANYNJ - Bonfire
ADDITIONAL ACCOMPLISHMENTS: Notary Public, State of NY EDUCATION: THE WOOD SCHOOL, New York
09/1983 – 06/1984
Completion of Certificate Program as Executive Secretary, including coursework
In Executive Secretarial Skills, Keyboard Training, General Bookkeeping, Office Procedures, Filing and Computer Skills Please note I have over Forty (40) years of experience in various Construction Fields.
Contact this candidate