Administrative Support Specialist in Healthcare/Corporate Settings

Annette Meyers

ADMINISTRATIVE SUPPORT IN A CORPORATE OR HEALTHCARE SETTING

Haledon, NJ 07508

***************@*****.***

+1-908-***-****

Administrative professional offering excellent communication and computer skills. Meets deadlines and works with a high level of multicultural awareness and adaptability. Enthusiastic and well-organized with solid background in data entry and scheduling. Strongly driven individual with exemplary leadership, communication, and time-management skills, actively committed to applying my administrative experience in pursuance of further benefiting your organization. Authorized to work in the US for any employer

Work Experience

Verbatim Hearing Reporter

StratComm, Inc./ Social Security Administration Office of Disability and Review - Jersey City, NJ December 2022 to Present

• Perform notation and recording of information reported in disability hearings Business Administrator (Part-Time)

ACEM730 Blooming Business Consulting & Health & Wellness - Haledon, NJ October 2022 to Present

• Set up a Start up for Small Business Consulting & Health & Wellness

• FLP Sales of Aloe Based Products.

• Skin care and personal care products.

• Responsible for day-to-day operations.

• Implementing process

• Sales of Holistic Products, Vitamins

• Herbs

• Research the use of emergent tech in small business consulting Administrative Consultant (Part-time)

Vanguard Jordan Inc/MJMSOP - New York, NY

May 2022 to Present

• Provides Administrative Consulting

• Documents correspondence and contracts

• Sends weekly financial Spreadsheets as required

• Sets up filters for financial tables and spreadsheets

• Sets up MJMSOP and compiles scholar and patron information related to school construction

• Establish relationships with vendors for financial transactions Paraprofessional

Hawthorne Public Schools - Hawthorne, NJ

February 2023 to March 2023

• Provided Supplementary Support to disabled students

• Aided teachers with delivery of instructional services

• Became familiar with child classifications and accommodations

• Provided Constant Supervision in/and out of the classroom as a role model

• Supported socialization, organization, communication and accommodation Supervised Visitation Monitor (Part-Time)

Echelon Services - West Orange, NJ

May 2022 to March 2023

• Provide supervision to parents and children on visitation as ordered by the courts.

• Adhere to agency sanctioned rules and regulations when supervising visits.

• Provide transportation as needed to children when required.

• Provide documentation of all visits within 24 hours after the visit. Sales Receptionist

Prestige Volvo - East Hanover, NJ

November 2022 to December 2022

• Directed all incoming calls

• Created and distributed temporary tags for leased and purchased vehicles

• Closed out leases

• Created slides for new vehicles

• Assisted all customers in showroom

Front Desk Receptionist

Community Visiting Nurse Association - Somerville, NJ October 2022 to November 2022

• Answered patient and patient family inquiries regarding home care visits

• Directed patients to intake for questions

• Answered Patient questions

• Received mail and express packages

• Received faxes and replenished paper

• Locked and unlocked reception area

Front Desk Receptionist/Administration/Assistant Manager Horizon Staffing/Hasbrouck Heights Surgical Center - Hasbrouck Heights, NJ June 2022 to July 2022

• Scheduled all with Vision software.

• Created files.

• Responsible for the administrative support, which included, but is not limited to creating and maintaining the physician calendars, consisting of the on-call schedules.

• Sent billing paperwork.

• Utilized Microsoft Outlook to create emails, retrieve emails, schedule meetings, conference calls and other departmental events.

• Registered patients for surgical procedures.

• Verified benefits, ID'S, and vaccination status.

• Scanned files in by medical record.

CMA - Certified Medical Administrative Assistant

Eva's Village - Paterson, NJ

April 2022 to May 2022

· Provided scheduling via Practice Fusion Scheduling

· Ensured client has prescription refills

· Ensured medical records are forwarded when requested

· Responded to inquiries from staff

· Entered schedule changes when needed.

Emergency Specialist

Community Food Bank of NJ - Hillside, NJ

December 2021 to April 2022

• Implemented COVID 19 protocols to all volunteers, staff, drivers, and employees who entered the facility

• Ensured that all wore masks while working or volunteering in the building Administrative Assistant

Department Of Consumer Affairs(DCA)/Optimized Manpower Solutions - Newark, NJ August 2021 to November 2021

• Use of MLO/Workflow software to process licensing applications.

• Use of Microsoft Office Suite to respond to inquiries.

• Obtain transcripts and intern documents to secure licensure

• Verify fingerprints

• General office administration including faxing, filing and scheduling

• Supervised office management

• Provided administrative support for Social work

• Answered multiple phone lines

Triage Specialist

Horizon Healthcare Staffing/Newark Department of Health - Newark, NJ March 2021 to June 2021

• Screened, scheduled, registered and processed City Of Newark residents for Covid19 Vaccinations.

• Rescheduled clients with the Newark Department of Health and Wellness.

• Phoned various populations for booster shoots.

• Arranged special populations to be bused for Covid 19 Vaccinations Sales Representative

Colonial Life & Accident Insurance Company - Union, NJ August 2020 to January 2021

• Sales and support of company supplemental benefits for their employees.

• Life and Health exam taken.

Administrative Assistant

Best Care College - East Orange, NJ

November 2019 to December 2019

· Provided administrative support to staff.

· Drafted correspondence.

· design spreadsheets.

· Proctored exams.

Medical Receptionist

Accelerated Innovators/Broadridge Financial Solutions, Inc - Newark, NJ August 2019 to September 2019

• Scheduled employees for physical and wellness exams.

• Schedule employees for urgent care

• Provide Front Desk Reception

• Distribute forms for exams to insert in patient files Accounts Payable Clerk

Legends Hospitality - Newark, NJ

September 2018 to April 2019

• Entered Accounts Payable invoices for payment.

• Resolved any credits or inquiries with vendors.

• Updated subcontractor payment reports.

• Handled Tax related issues.

• Closed out transactions for the accounting cycle. Receptionist

GGP - Paramus Park, NJ

April 2018 to August 2018

• Received customers, tenant, and vendor inquiries.

• Answered all inquiries concerning mall services.

• Distributed all mail to staff

Administrative Assistant

Rayz Lighting - Paterson, NJ

May 2017 to March 2018

• Entered LED lighting orders into web based Eco Insight software.

• Tracked orders and commissions through monthly and weekly reports created in excel.

• Entered Accounts Payable expenses into QuickBooks Online.

• Generated invoices for Accounts Receivable and Payroll and submitted credit checks.

• Tracked all tax ID payments and records.

• Wrote Payroll checks.

Secretary

Passaic County Community College - Paterson, NJ

February 2016 to June 2017

• Provided administrative support to the Alumni Association of PCCC.

• Verified graduate enrolment in the Alumni Association through events and notification via social media.

• Coordinated activities with Registrar and Bursar regarding enrollment and registration. Administrative Assistant

Future Project - Paterson, NJ

November 2016 to May 2017

Future Project

· Provided administrative support to executive staff and back up phone coverage for 5 locations.

· Documented Referrals for Client files and acted as liaison between staff and parent organizations.

· Compiled Spreadsheets Typed correspondence.

· Developed departmental goals, objectives, standards of performance, policies, and procedures.

· Edited, faxed, copied, and scanned documents

Clerical Support

4CS of Passaic County - Paterson, NJ

April 2015 to July 2015

• Refiled all records used by staff to review appointments

• Archived, Scanned and copied documents for the Provider Services and Eligibility Departments

• Prepared folders for presentations and seminars.

• Assisted in the set-up of Provider Services events for Day-care providers. Clerical/Administrator

Passaic County Community College - Paterson, NJ

November 2013 to November 2014

· Provided support to the EOF Department Director and Counsellors.

· Typed spreadsheets, and letters, sent distributions.

· Set up student events and assisted in application completion. Registrar

Mountainside Hospital - Montclair, NJ

April 2009 to August 2011

• Admitted patients to the emergency room admitting area

• Collected all information vital to patients including insurance and demographic data

• Perform insurance verification when requested by supervisor

• Scanned documents for inclusion in HMS system per hospital guidelines for HIPAA Compliance

• Maintained billing estimates for insurance co-payments and for self-pay patients

• Interfaced with patients in a cordial manner

Account Associate

Xerox - New York, NY

January 1998 to December 2008

• Provided mail, copy and clerical support to Xerox's contracted customers

• Provided desk to desk mail service, incoming, and outgoing, USPS and express mail delivery

• Perform clerical duties including maintaining databases, creating reports, writing letters, maintaining the office, securing maintenance, and other general activities

• Handled facilities management for Xerox's contracted clients

• Provided mail, copy and facilities support to vacationing Xerox Reps at various accounts in New York.

• Maintained large quantities of Xerox copiers and printers for contracted .

• Made black, white and color copies.

• Provided clerical support to Xerox's contracted clients. Receptionist/Office Assistant

Basic Leasing - Kearny, NJ

May 1995 to March 1998

• Answered all incoming calls for inquiries regarding leasing and sales of ice machines.

• Opened all mail for Accounts Receivables. Sent out weekly lease billing.

• Communicated with administrative support staff across the to meet these commitments. Account Manager

Control Data Corporation - New York, NY

October 1979 to February 1995

• Processed Payroll, Accounts Payable, Accounts Receivable, and General Ledger changes for customers in a accounting processing center environment.

• Processed merit increases.

• Acted as District Tax filing Coordinator and maintained updates and other department documents.

• Follow up with key account business associates on work performed to measure level of customer satisfaction.

• Follow up with key account business partners to maximize account potential and to generate project leads.

• Drafted offer letters.

• Participated in New Hire orientations matters.

Education

Bachelor of Science in Management and Leadership

Rutgers University Business School - Newark, NJ

September 2017 to May 2020

Associate of Science (AS) in Business Administration Passaic County Community College - Paterson, NJ

January 2013 to May 2016

Skills

• Microsoft Powerpoint (5 years)

• Medical scheduling

• QuickBooks (3 years)

• EHR systems (2 years)

• Bank Reconciliation (5 years)

• Profit & Loss (3 years)

• Front desk (5 years)

• Excel (6 years)

• Payroll (7 years)

• Life Insurance (5 years)

• Microsoft Outlook (6 years)

• SAP (1 year)

• Financial Statement Preparation (3 years)

• Telecommunication (3 years)

• Administrative experience (4 years)

• Direct Deposit (6 years)

• Office Management (2 years)

• Order Entry (3 years)

• Databases (4 years)

• Time management (5 years)

• Business Consulting (3 years)

• Balance Sheet Reconciliation (3 years)

• SOX (2 years)

• Health Insurance (3 years)

• EMR systems (3 years)

• Accounts Payable (5 years)

• Accounting Software (3 years)

• Accounts Receivable (5 years)

• GAAP (6 years)

• Insurance Sales (5 years)

• Journal Entries

• Multi-line phone systems (10+ years)

• Calendar management (5 years)

• Google Docs (6 years)

• General Ledger Accounting (8 years)

• Account Reconciliation (3 years)

• Accounting (10+ years)

• Human Resources (10+ years)

• Microsoft Office (4 years)

• Google Sheets (6 years)

• Microsoft Access

• Epic (1 year)

• Microsoft Word (8 years)

• Conflict management (2 years)

• Crisis intervention (1 year)

• Typing (10+ years)

• Computer skills (10+ years)

• Transcription (10+ years)

• Organizational skills (8 years)

• Access (2 years)

• Experience with children (2 years)

• Maths (3 years)

• Customer service (8 years)

• Filing (8 years)

• Writing skills (6 years)

• Analysis skills (6 years)

• Tax Experience (6 years)

• Data entry (4 years)

• Bookkeeping (5 years)

Languages

• Spanish-language - Intermediate

Links

https://www.acem730.flp.com

https://www.instagram.com/Annette.Meyers.39794

https://www.linkedin.com/in/annette-meyers-9ab4391ab https://www.twitter.com/Annette15592012

https://www.twitter.com/Annette17

Certifications and Licenses

MLO

Certified Medical Administrative Assistant

Certified Substitute Teacher

February 2023 to February 2028

• 60 credits of college education completed

Assessments

Administrative assistant/receptionist — Completed

September 2022

Using basic scheduling and organizational skills in an office setting Full results: Completed

Scheduling — Familiar

September 2022

Cross-referencing agendas and itineraries to avoid scheduling conflicts Full results: Familiar

Verbal communication — Proficient

September 2022

Speaking clearly, correctly, and concisely

Full results: Proficient

Work style: Reliability — Proficient

September 2022

Tendency to be reliable, dependable, and act with integrity at work Full results: Proficient

Office manager — Familiar

September 2022

Scheduling and budgeting

Full results: Familiar

Spreadsheets with Microsoft Excel — Familiar

September 2022

Knowledge of various Microsoft Excel features, functions, and formulas Full results: Familiar

Indeed Assessments provides skills tests that are not indicative of a license or certification, or continued development in any professional field.

Groups

North New Jersey Legal Services Board of Directors June 2015 to Present

• Legal Services Organization based in Paterson, Jersey City, and Hackensack, New Jersey

• Advocates for the low income in areas of housing, social services, healthcare,

• Advocates for employment and domestic violence

Contact this candidate