Virtual Assistant Administrative & Operations Support Data Entry

OLUWAKAYODE SAMUEL DARAMOLA

Virtual Assistant Administrative & Operations Support Data Entry & Automation

(+234) 701-***-**** ********************@*****.*** Available for remote work Overlap with US/UK business hours Reliable power + internet PROFESSIONAL SUMMARY

Results-driven Virtual Assistant and Administrative Specialist with 6+ years of experience supporting executives, entrepreneurs, and organizations across consulting, technology, and e- commerce. Proven ability to manage high-volume inboxes (200+ emails daily), coordinate complex calendars across time zones, and execute large-scale data entry (2,500+ records annually) with near-perfect accuracy. Skilled in workflow automation (Python, Zapier) to reduce manual workload by up to 40%, while maintaining strict confidentiality and efficiency. Recognized for delivering structured systems that improve productivity and executive availability.

CORE SKILLS & TOOLS

• Administrative Support: Email management, calendar scheduling, travel coordination, meeting organization, client onboarding, task delegation

• Data Entry & CRM Management: 65+ WPM typing, HubSpot, Zoho, database cleaning, spreadsheet management, quality assurance (99–100% accuracy)

• Automation & Technical Tools: Python (task automation), API fundamentals, Firebase, Zapier (workflow automation)

• Office & Productivity Tools: Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace (Docs, Sheets, Forms, Calendar, Drive)

• Project Management Tools: Trello, Notion, Asana, ClickUp

• Communication Tools: Slack, Zoom, Microsoft Teams, Google Meet, Skype, Calendly

• Soft Skills: Attention to detail, time management, proactive communication, adaptability, confidentiality

PROFESSIONAL EXPERIENCE

Virtual Assistant & Operations Specialist (Freelance / Contract) Feb 2020 – Present

• Delivered ongoing administrative support across consulting, tech, and e-commerce industries.

• Managed 200+ emails daily, improving executive response time by 30%.

• Coordinated 100+ cross-time-zone meetings annually with zero conflicts.

• Processed 2,500+ records annually with 99–100% accuracy across CRM systems, payroll, and expense reports.

• Designed dashboards in Trello, Notion, and Google Sheets to track milestones and deadlines.

• Automated recurring tasks using Python and Zapier, reducing manual workload by 40%.

• Implemented structured filing systems in Google Drive, cutting document retrieval time by 30%.

• Handled sensitive financial and personal data with strict confidentiality. Administrative Assistant & Program Support – Jife Foundation Nigeria 2025 – Present

• Organized data for 50+ program participants across multiple locations.

• Coordinated scheduling, communication, and logistics for community programs.

• Supported digital literacy training, improving participant engagement.

• Tracked and documented resource distribution to ensure accountability. Administrative Assistant – Sterling Heights Consulting Jun 2019 – Dec 2020

• Processed 500+ data entries weekly (client records, payroll, expenses) with a 98.5% accuracy rate.

• Managed inboxes for three senior executives, prioritizing 200+ emails daily and reducing response time by 30%.

• Coordinated meetings for up to 15 staff and arranged domestic travel logistics.

• Designed and implemented a digital filing system that cut retrieval time by 20%.

• Supported recruitment by screening resumes, scheduling interviews, and managing onboarding documentation.

Data Entry & IT Support – Kinplus Technologies, Ado-Ekiti Feb 2022 – Jul 2022

• Processed 500+ payroll and expense records weekly with 100% accuracy.

• Maintained organized digital records, reducing duplication and errors.

• Streamlined filing systems, reducing retrieval time by 30% for a team of 15+.

• Assisted with reporting, scheduling, and document preparation. EDUCATION

• B.Sc. Computer Science – Ekiti State University (2021 – 2025) CERTIFICATIONS

• Google Workspace Certification

• Microsoft Office Specialist (MOS)

• Virtual Assistant Certification

STRENGTHS

• Strong attention to detail and confidentiality

• Excellent written and verbal communication

• Fast learner with a proactive mindset

• Highly organized and dependable

• Ability to multitask and meet deadlines

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