Versatile Administrative & Executive Assistant Professional

HOPE CARTER

817-***-**** **************@*****.***

EXECUTIVE ASSISTANT SUMMARY

Results-driven Executive Assistant with expertise in managing complex calendars, executive communications, travel arrangements, and expense reporting. Skilled in coordinating meetings, events, and conferences for executive and senior leadership teams. Proficient in office operations, vendor management, and implementing cost-saving initiatives.

CORE COMPETINCIES

Strategic Executive Partnership Event & Conference Planning Expense Management Operational Oversight Project Coordination Process Improvement Confidential Information Stewardship Cross-Functional Collaboration Outlook Microsoft Office Microsoft Teams Zoom Concur

PROFESSIONAL EXPERIENCE

Neighborly – Irving, TX

Executive Marketing Assistant 06/2023 to 02/2026

• Facilitated seamless coordination of 100+ monthly meetings for the CMO and senior leadership by optimizing calendars to ensure conflict-free scheduling.

• Acted as the primary point of contact for the Marketing Leadership Team and a department of 130 employees.

• Managed executive travel arrangements, itineraries, expense reporting, and document preparation.

• Prepared meeting agendas, materials, and tracked action items for leadership meetings.

• Organized and executed senior marketing leadership and marketing team meetings, events, retreats, and national conferences with 50–180 attendees.

• Managed marketing office operations, including space planning and new associate onboarding.

Team Car Care dba Jiffy Lube – Irving, TX

Executive Assistant & Senior Leadership Coordinator 09/2019 – 06/2023

• Provide direct executive support to the CEO, CHRO, and executive leadership team, managing complex C-suite calendars, meeting logistics, and executive communications.

• Prepare agendas, record and distribute meeting minutes, and track deliverables.

• Coordinate domestic travel for executives and senior field leadership.

• Plan and execute corporate events, leadership on-sites, offsites, and retreats.

• Serve as Facilities and Office Manager, overseeing vendors and contracts.

• Led office renovation and space-planning initiatives resulting in savings of over $100,000.

• Partner with HR, IT, Benefits, and Security to support onboarding and compliance.

OTA Compression, LLC – Dallas, TX

Executive Administrative Assistant / Corporate Operations Administrator 11/2018 – 09/2019

• Provided comprehensive executive and operational support to the President and Vice President at OTA Compression, LLC.

• Managed intricate calendars, travel arrangements, and executive expenses efficiently.

• Oversaw accounts payable/receivable, payroll, benefits administration, and utilized Sage accounting software.

• Successfully implemented a streamlined paperless filing system, resulting in significant reductions in operational costs.

• Led the relocation of company headquarters to a new facility, managing the renovation and transformation of an existing warehouse into a customized, functional office space aligned with organizational needs and culture.

Blackbeard Operating – Midland, TX

Senior Administrative Assistant 02/2016 – 10/2018

• Provided comprehensive support to senior executives and controllers at Blackbeard Operating, overseeing daily operations with a focus on managing accounts payable/receivable, vendor documentation, travel arrangements, fleet coordination, and corporate housing logistics.

EDUCATION

Associate of Business Administration

Eastern New Mexico University – Roswell, NM, 1986

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