General Administration & Facility Leadership Expert

Maneesh Kumar

LinkedIn URL - www.linkedin.com/in/maneesh-sharma-767a0b105

RZC- 34, Mahavir Vihar, Dwarka Sector - 1, New Delhi – 110075. Contact - Mob - 991******* Resi - 931-***-****

Email: - ***************@*****.***, ***************@*****.**

“I Believe in Optimistic, efficiency, compassionate, humility & team player” Current CTC – 10,80,000 PA

Professional Knowledge:

• General Administration & Office management, Team Handling and Leadership.

• Manage day-to-day operations of the organization, ensuring smooth functioning of all departments.

• Oversee administrative tasks such as record keeping, reporting, and communication with stakeholders.

• Coordinate facility management activities including maintenance schedules, repairs, and renovations.

• Ensure compliance with company policies and procedures while maintaining a high level of customer satisfaction.

• Facility Management / Travel / Transportation / Maintenance & Repair, MEP, HVAC, Budget Preparation & Tacking.

• Procurement and Vendor Management, Key Management System, Marketing, Sales & Operation.

• Health & Safety, (NABH & ISO 9001:2015), Customer & Vendor Grievances & Enquiries.

• Canteen Management, Customer Development, TeamManagement.Building Infra, Compliances.

• Audit & Branch Compliances: - Ensure closely Monitoring & Updating of compliance documents.

• Strong leadership and organizational skills, Experience in handling large-scale administrative functions in a manufacturing environment, Knowledge of safety regulations, labor laws, and factory compliance requirements, Vendor negotiation and contract management expertise, Excellent problem-solving and decision-making abilities., Organize Hospital Services, Oversee Hospital Operations, manage staff, Ensure robust security & discipline protocols. grievances,

• Leading Administration & Operation- General administration, Develop and implement administrative policies, procedures, and guidelines to ensure effective functioning of the organization, Oversee and coordinate daily administrative activities, including office maintenance, supplies, and equipment. Streamline administrative processes to enhance efficiency and productivity Ensure compliance with legal and regulatory requirements related to administration, oversees the budget and financial planning of the company, work with the board of directors to ensure that the company is run efficiently and effectively developing and maintaining relationships with vendors, clients, and shareholders.

Develop and implement policies and procedures to ensure the efficient and effective operation of the organization. Oversee the development and implementation of the annual budget, and monitor financial performance throughout the year to ensure fiscal responsibility, Negotiate and manage contracts with vendors and service providers, ensuring that the company receives the best possible terms and conditions.

Oversee the maintenance and repair of all company property, equipment, and vehicles, Key Management System. Facility Management / Travel & Transportation / Assets Management- Safety & security of the employees and company assets, by managing electronic and physical security and updates from teams and surveillance. Planning and having backup& support ready for critical services like power, data, outsourced, Manpower etc. Serve as the point of contact for all building-related issues, coordinating with landlords, tenants, and outside contractors as necessary Manage the company’s IT infrastructure, including hardware, software, and telecommunications systems. Ensure that the company’s insurance coverage is adequate and up-to-date. Plan and coordinate company events, both internal and external. Perform any other duties as assigned by the president & Chairman. Preventive Maintenance, Predictive Maintenance, Cleaning, Cafeteria Management, security, utilities and space management. Vendor Management, Contract Management, Service Management, Assets Management Disaster Management, VMS, Network Administration, Security & Housekeeping Management, Security Systems, Water Treatment Plant (WTP), Waste Management Systems, and Managing vendors related with Security, Housekeeping, Horticulture, Canteen, Transportation, Courier, providing maintenance, Building Infrastructure, Pest Control & support, Travel and Transport & Safety, etc

• Statutory Compliances - Manage all Compliance work, Training for Team, Maintain and update all policies and records, all statutory compliance related to site administration which include liaison with factory inspector, employment exchange, ESI, and PF offices. Ensure complete compliance and on time action. Documentation related to statutory compliances.

• Ensure compliance with statutory, safety, and health regulations across all locations, Implement standard operating procedures (SOPs) for admin functions.

• Operation & Team Management – Auditing, Digital Marketing & Sales, Ability to handle multiple branches, and handling a large Marketing & Operation Team, Planning, Meetings, customer Enquiries, Grievances Customer Development, Team Management, Profit & Loss, Maintained & Implement Sales & Purchase Policies, Meetings with Stakeholder Payment Follow-ups, Finance Department etc.

Assisting the team on all fronts and providing Opportunities for personal growth, giving constant support to the team and thereby providing room for improvement. Able to handle a large team. customer development, Digital marketing and Operation, auditing, Profit and loss, Finance department, Team Management, Maintained and Implement sales and Purchase Policies. Passport No. P-9160320

Father’s Name:

Sh. Gopal Dutt Sharma.

Duration of Exposure:

19 Years

Contact No.

Mob. 991*******,

Resi. 931-***-****.

Date of Birth:

May 29th, 1977.

Language Capabilities:

English & Hindi.

Notice Period:

Immediate Joiner

Career Objective:

Multitalented and Collaborative Senior professional in Administration & Operation focused on business efficiency and operational improvements, Dedicated & decisive leader with strategic & forward-thinking mindset offering 19+ years of experience. Works effectively with cross functional teams in ensuring operational& service Excellence. Consistently meets deadlines, resolves discrepancies, and maintains high levels of accuracy. Highly skilled at maximizing productivity through detailed analysis and process improvements. Technical Skill:

1 year Diploma in computer Application.

Knowledge of Tally, MS- Office, MS- Outlook, Google Sheets, G-suite. Knowledge of Digital Marketing, Copilot & Uses of AI Tools. Knowledge of - BLS - for (Fire & Safety, CPR, Infection Control, Biomedical waste Management system, Emergency codes. ISO Certification & Documentation process - ISO – 9001:2015 (NABH, Health & Safety & ISO 9001:2015) Educational Qualification:

Graduate - B. Com (P).

General Administration & Office management:

Implementing and maintaining office administrative system, Staff management, organizing, Documentations and Human resources activities like Assist in sourcing candidates through job portals, social media, and internal databases, Schedule and coordinate interviews with candidates and interviewers, Support onboarding and induction of new employee, Assist in maintaining employee records and HR databases, Coordinate with payroll team for attendance and leave inputs, Assist in organizing internal events, training, and employee engagement activities, Assist HR Business Partners in employee engagement and grievance handling Payroll System – Attendance, ESIC, EPF, Recruitment Process, Taking Interview, Joining Formalities, Staff selections, Salaries, Complete Biometric Attendance systems, Register an employee on Biometric attendance system, staff handling, Submission of Monthly ESIC, EPF Chillan, contractual staff, vendor contract, Prepare Annual Budget, Renewal of contracts, bills verification, bills certification, MRN (In -Out), MIS Reports, Reports making, Verify and check the bills

(Vendors Billing) and give the final approval, Pantry, Housekeeping, Securities, Office automation, Front office, Maintenance, AMC’s, DG sets, Safety and Fire system supervision. Planning, organizing, providing leadership, cost cutting and controlling all administrative functions Report making, ensuring that human and material resources are correctly utilized. Oversee all aspect of maintenance and repair of machinery, equipment, and electrical and mechanical systems, Gathering, adapting, storing and distributing information within the company, vendor management, responding to customer enquiries and complaints, Arranging regular testing for electrical equipment and safety devices. Reviewing and updating health and safety policies and ensuring they are observed, Filling of returns, payments of telephones, internet etc, and Monitor day-to-day office admin, Purchases office materials by obtaining requirements, Arranging regular testing for HT and LT panel electrical equipment and safety devices etc, Lift repairing and maintenance, AC servicing, UPS & Power backups, Plantation and Gardening development, DG servicing, water testing and maintenance, Handling complaint section related to telephone and internet, Facade cleaning, Mass communication and Auditorium equipment repairing outside, Details and renewal of security and Housekeeping contracts, AC, computer software, CCTV cameras New Installations, Proper duties assignments to Security guards, Housekeeping, Observation of Maintenance staff Security & Check post, RO water servicing etc. Handle other sister concern Branches, Organize and supervise other office activities (recycling, renovations, event planning etc, Support with training and development of staff, Ensure the smooth and adequate flow of information within the company to facilitate other business operations, Monitor costs and expenses to assist in budget preparation, RCA, CAPA, facility Round, Breakdown report, Quality Control, regular testing of Fire Control System panels, Fire Sensors, Emergency Response, process of hazardous materials, Safety inspections and Emergency preparedness, Food safety, To develop Health, Safety and Environment Management and Emergency response plan, Implementation of different safety norms and policies, & Emergency Codes, Conduct incident investigations and Implementation of the findings, Conducting of regular mock drills, firefighting trainings, safety induction and technical trainings etc, Implementation of latest guidelines for water, air and hazardous wastes, Network Administration, VMS (Visitor Management System) etc. Facility Management:/Travel / BMW /Transportation: Handle complete Facilities - Security, Housekeeping, Pest Control, Cafeteria, Transport, UPS, AC, Fire & Safety systems, HVAC, MEP, Electrical & DG, BMS, Inverters, UPS, Fire Control Panel, Extinguishers, Sprinklers, AHU, Lift, DG Sets, Valet Parking, RO, AC’s, Heaters, Transformer, CCTV, Security Systems, Visitor Management System (VMS), Travels and Transportation, Fueling, Maintenance, Asset Management, maintaining an inventory & keeping a proper record of an asset, Responsible for the housekeeping, Security and handle the manpower, pantry. Interacting with different departments for executing the maintenance, Security systems, Budgeting and AMC of all equipment to view overall efficiency, travels and transportation etc. pest control, hygiene, electrical and mechanical, sanitary and plumbing space management, repairs (Carpentry, masonry, furniture, painting, Electrical, Plumbing, AC’s, etc), To deal with vendors/service providers like suppliers, courier, Billing, Manpower consultants etc, Also working as trainer & provide training for staff for BLS (Fire & safety, Biomedical waste management, CPR, Infection Control), Renewal of Licenses & Contracts – Canteen, Labor Contract, Lift, Hospital, Pollution, DG Sets, Bio Medical AHU, Valet Parking, Bio medical Department, waste management system, Security, Housekeeping, Maintenance of company transport, Handle drivers, duty roasters, Building infrastructure set up including repair & maintenance smooth operation of lifts, water supply, Training, Grievance Handling, power backup systems, lighting, etc. Purchase/Procurement and Vendor Management:

Handle Purchase Department - Inviting quotations from different vendors and compare the quotes on the basis of cost and quality and prepared the agreements as per the company procedure, Developing and devising cost effective sources, commercial negotiations and price fixation, component development, supply compliance and contracts management, evaluating suppliers' Coordinating with the vendors for the negotiations and quality checks of the products procured for the office. Making comparative statements, and Note sheet, Vendor tie-up for various product supplies based on supply order, Maintaining database of suppliers as per each product category, Getting PI from the vendor and preparing and sending the PO to the concerned vendor, After receiving acceptance of the PO by the vendor, forward this to the A/c department for payment as per terms and condition and he has to maintain its hard copy as well, Regularly follow up with the vendor for delivery in time, Time to time discussion about the material delivery with the Ops department, Verify material supplied as per PO i.e. Quantity, Quality, User Manual (if required), warranty cards etc, Prompt updating of all related departments i.e. Ops/ projects, store & Logistic, Maintaining hard copy of all suppliers Bills with a copy to the A/c department, Get the material verified & checked from Projects/Ops & maintain a hard copy of acceptance report in the file, Maintain the contact data sheet of vendors and time to time update the same, Maintain MIS Sheet for PO in Excel, Maintain file and update all records with Indent Details. Prepare Monthly Office expense Report. Verification of all purchases, quality parameter checks and payment approvals by senior management. Liaisoning, Compliances & Maintenance support:

Liaisoning with Government department such as registering authorities for registration of lease agreements on behalf of the company, Liaisoning with DPCC, Fire NOC, Telephone agencies, Electricity department, DJB, Municipal department, Police department for any assistance to staffs, members or organization in filling of complaint, FIR etc for smooth services, providing support to company advocates relating to court cases. To take care of legal cases and their proper follow-up. Renewal of Licenses & Contracts, to ensure statutory liabilities and timely renewal of Trade License, Property Tax etc, Renewal of Licenses & Contracts – Canteen, Labor Contractor. Communication and Coordination:

Serve as the point of contact for internal and external stakeholders regarding administrative matters. Coordinate and schedule meetings, appointments, and travel arrangements for executives and staff. Facilitate communication between departments to ensure smooth operation.

Cost & Expense Management:

Keeping data record of expenses and tracking of all expense, Continuous monitoring of Processes &Identify opportunity of cost optimization, Ensure maximum cost savings with Proper controls & Measurable data. Experiences:

1. 7 years in J.P. Computers. (Manufacturing)

Position - Admin manager.

2. 4 years in Sonix Manufacturer & Exporters Pvt Ltd. (Manufacturing) Position – Admin & Purchase Manager.

3. 2 years in Cenotech India Pvt Ltd. (Manufacturing) Position – Admin Manager.

4. 2 years in V.K. Global Multispecialty Hospital. Position – Administrator/Hospital Manager.

5. 2 Years in Tecnia Institute of Advanced Studies, (GGSIP University). Position – Administration Head

6. 1 year in Shroff Eye Hospital.

Position – Admin Head cum Manager Estate & safety. 7. 1 year in MDD Medical Systems (MGPS & MOT Projects) (Manufacturing) Position – Sr. Manager Coordination- Project Payment Division. 8. Presently working with OTPL- Denvax Cancer Hospital. Position – GM – Administration & Operation.

Date:

Place:

Maneesh Kumar

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