Experienced Administrative Professional in Legal & Real Estate

Maria A. Ignatti

*****.********@*****.*** 585-***-**** linkedin.com/in/maria-ignatti

PROFESSIONAL SUMMARY

Administrative professional with 30+ years of experience supporting attorneys, clients, and internal teams in legal, title, mortgage, and office environments. Strong background in document preparation, transaction coordination, client communication, billing support, and file management. Known for accuracy, follow-through, professionalism, and the ability to keep work moving in fast-paced settings with multiple deadlines.

CORE SKILLS

Administrative Support Office Operations Client Communication Document Preparation Transaction Coordination File and Records Management Billing Support Calendar and Scheduling Support Data Entry Process Support Problem Solving Team Collaboration

TECHNICAL SKILLS

Microsoft Office Suite Mortgage and legal document software Title processing and workflow systems Document management systems

CERTIFICATIONS

Notary Public, New York State

PROFESSIONAL EXPERIENCE

Stewart Title

March 2025 - April 2026

Title Administrator / Policy Processing

• Reviewed title documentation and curative materials before policy issuance to confirm completeness and accuracy.

• Verified title insurance premiums and prepared invoices for submission to finance.

• Processed title policy work for a range of transaction types, including residential, commercial, corporate, and new construction.

• Applied endorsements and prepared policy corrections as needed to support accurate final documentation.

• Followed up with attorneys, clients, and internal partners to gather missing items and resolve file issues.

• Responded to requests related to lender and owner policies and worked to move delayed files forward.

• Used internal systems to manage orders, track workflow, and maintain accurate records.

Boylan Code LLP, Rochester, NY

August 2020 – February 2025

Administrative Assistant, Real Estate

• Supported attorneys and clients with residential and commercial real estate transactions from file opening through closing.

• Prepared and processed documents including NYS deeds, engagement letters, contract approval letters, memoranda, and related transaction materials.

• Ordered and reviewed abstracts, survey maps, tax searches, payoff statements, and common charge statements to help ensure complete files.

• Handled conflict checks and opened new client matters in accordance with firm procedures.

• Tracked attorney billing hours and assisted with client invoicing and related administrative support.

• Researched property records, contracts, and supporting documentation to confirm accuracy and completeness.

• Responded to client and internal requests in a timely and professional manner while managing a high-volume workload.

• Helped coordinate internal office events, including luncheons, staff celebrations, and team gatherings.

Harris Beach PLLC, Pittsford, NY

October 2019 - August 2020

Administrative Assistant, Commercial Real Estate

• Supported commercial real estate attorneys and paralegals with closing-related administrative work.

• Prepared and reviewed documents including contract approval letters, memoranda, and financial materials.

• Assisted with closing package coordination and post-closing distribution.

• Provided phone and email support to clients and other contacts in a professional, responsive manner.

• Trained new staff on office procedures and administrative workflows.

Gallo & Iacovangelo LLP, Rochester, NY

May 2010 - September 2019

Mortgage Administration Loan Coordinator

• Prepared and coordinated residential mortgage closing documents for multiple lenders.

• Reviewed title documents, calculated closing costs, and prepared closing disclosures.

• Produced detailed loan documentation under strict deadlines.

• Managed multiple active files and transactions in a fast-paced environment.

Harter Secrest & Emery, LLP, Rochester, NY

October 1989 - May 2010

Loan Coordinator, Mortgage Lending Department

• Prepared and coordinated mortgage closing documentation in support of lending transactions.

• Reviewed title materials and related records for accuracy and completeness.

• Supported a high-volume department with a strong focus on detail and timeliness.

EDUCATION

Rochester Business Institute, Rochester, NY

Administrative Diploma

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