Administrative Assistant with Executive Support Experience

Summary of Skills

Extensive experience in the administrative concepts and processes; advance organizational skills; advance knowledge of organizational management, principles, and practices; basic knowledge of fiancé and accounting principles; advance skills in most Microsoft Office applications and VTC platforms. Proficient in multitasking with superior interpersonal and communication skills. Proven team contributor awarded Professional Excellence Certificates. Top Secret (TP) Clearance 2019- 2024, Secret Clearance 2008-2015.

Experience

2015 to 2024

Raytheon Technologies (Raytheon Intelligence & Space RI&S, Raytheon Missile Defense RMD), El Segundo, California

Executive Assistant to Vice President, Sr Directors, and Leadership team members

Maintenance of Outlook calendars for multiple Senior Managers

Coordination of meetings and conferences

Preparation of power point briefings; development of word documents

Set up interviews for internal and external candidates

Make travel arrangements both domestic and international

Manage and maintain expense reports

Coordinate employee moves; request desktop computers for new employees; coordinate company property devices for tagging relocations; request phones/move phones; request computer disconnects/reconnects; update tagged equipment location and users

Maintain access list for closed classified areas with company Security management

Order office supplies through various sources

Maintain various databases on department personnel (Travel, Expense, Data Processing)

Send out department wide communications; and edit periodic department newsletters

Liaison with Human Resources onboarding for new hires and employees for work at home devices

Distribution and coordination of action items to managers and maintain organizational charts

2013 to 2015

McKenna Engineering & Equipment Company, Carson, California

Executive Assistant to President and leadership team

Create and process domestic travel accommodations for management team

Create and process expense reports for management team

Focal point person for company process and procedures

Manage President calendar schedules including telecon virtual conferencing

Coordinate special event planning

Office supplies for entire company

2008 to 2013

Quantech Services, Inc. (Government Contract Employee), Los Angeles, California

Executive Assistant to the leadership of the Los Angeles Air Force; Military Satellites & Communication (MILSATCOM), Launch & Range (SMC/LR), Systems Directorate and Infrared Systems (SMC/IS)

Serve as liaison between other government agencies, state and local officials, foreign officials and/or individuals from the private sector

Extensive calendar scheduling for military elites (Generals, Colonels, and Executive Seniors)

Create and maintain expense reporting

Secure front office functions (visitors clearance)

Preparation of power point briefings; development of word documents

Focal point person for company process and procedures

Coordinate special event planning

2006 to 2008

AECOM Design, Los Angeles, California

Executive Assistant to Principals of Architectural and Interior Design

Calendar schedules maintained for principals

Prepared sub consultant agreements, construction submittals, and virtual file management through document control

Focal point person for travel and expense processing, office onboarding, timekeeping and company processes and procedures

Trained and instructed new hires on corporate database systems (Peoplesoft, Remedy/Gems, Kronos)

Coordinate special event planning

2004 to 2006

JGM/DMJM Program Management, Los Angeles, California

Contract Specialist to Deputy Program Director of Internal Operations

Coordination of meetings and conferences

Preparation of power point briefings; development of word documents

Make travel arrangements both domestic and international

Manage and maintain expense reports

Order office supplies through various sources

Maintain various databases on department personnel (Travel, Expense, Data Processing)

Send out department wide communications; and edit periodic department newsletters

Coordinate special event planning

2021 to 2004

Siemens Health Services, Culver City, California

Executive Assistant to Site Executive Director for Southern California Region Managed Services, Information Systems

Gathered, organized, and interpreted infrastructure data daily for the site management team members overseeing outsourced facilities

Created and prepared presentation packages for offsite meetings. Compile and prepared budge reports, expense reports, working with accounting to track and process invoice payments

Focal person company processes and procedures, time keeping for entire offsite team

Trained and instructed new hires on corporate database systems (Peoplesoft, Remedy/Gems, Kronos)

Document Control coordination

Coordinate special event planning

1991 to 2001

Warner Bros., Burbank, California

Executive Assistant to Vice President of Consumer Products, Worldwide Marketing, and Product Placement for Motion Pictures

Extensive calendar scheduling for executive and leadership team members

Create and maintain expense reporting

Arrange travel both domestic and international

Secure front office functions (visitors request and conference room bookings)

Preparation of power point briefings; development of word documents

Focal point person for company process and procedures

Coordinate special event planning

Education

1978 – 1980 Monroe Community College, Bronx, New York

Associate of Arts, Business Administration

Ongoing: Continued education through seminars, workshops, and specialized training

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