Front Desk Receptionist Candidate - Vanessa B. Taylor

VANESSA B. TAYLOR

E-mail: *****************@*****.***

Phone: 281-***-****

SUMMARY

As an Executive Administrative Assistant, I bring a wealth of experience supporting upper management personnel across diverse sectors, including real estate, accounting, healthcare, and oil & gas. My background demonstrates the versatility to effectively collaborate with professionals at all organizational levels, whether working independently or within a team setting. Able to manage multiple tasks in a fast- paced environment. Extremely organized and detailed oriented. SKILLS/SOFTWARE

Microsoft Office & Outlook SharePoint

Adobe Acrobat Professional Zoom and WebEx by Cisco DocuSign TEAMS

EXPERIENCE

CHURCH BUSINES OFFICE (Name Confidential) December 2025 to Present Remote Administrative Assistant

While assisting the Senior Office Manager, duties include overflow phone calls, updating the membership list (approximately 3,000 members), and scheduling departmental meetings and confirming meeting rooms. Prepare incoming invoices for payment. Accomplishments: Set up a successful routing system for scheduling meeting rooms and created a simple filing system for all departments. CAM CONSTRUCTION September 2024 to August 2025

Executive Administrative Assistant

General duties as a contract Executive Administrative Assistant, I supported the Finance Manager exclusively and three project managers on an as needed basis. Other duties included front desk and receptionist coverage.

Other duties included the following:

• Constant Contact - updated daily for the weekly newsletter.

• Prepared Lien Waivers from invoices and sent via DocuSign.

• Updated and notified vendors and subcontractors of expired COI/WC for state audits. Accomplishments: Created Administrative Desk Manual, organized a simple filing system with on-line detailed listing with binders and file cabinets. I also designed new company business cards. Resume of Vanessa B. Taylor Page 2 of 3

HOUSTON GROUP REALTORS September 2021 to September 2023 Executive Administrative Assistant and Office Manager Duties included total support to the President & CEO, plus Directors when needed. Other duties were centered around loan production and loan submission preparation to banks. Minor duties included front desk coverage, purchasing office equipment and office supplies. Accomplishments:

Successfully coordinated the office move.

Instrumental in upgrading and the installation of a new phone system. Successfully created a file system online as a reference to hard copies. HARRIS COUNTY January 2020 to March 2021

Administrative Assistant - Finance Department

Duties included monitoring the extensive Outlook account and responding on behalf of the Finance Director. Other duties included: finalizing the annual evaluations for Managers and the Director, prepared travel & expenses reports. Reviewed employees’ time prior to payroll deadlines and wire transfers, Toll Road Reports and EzTag refunds prior to final signature using DocuSign. WHITLEY PENN, LLP (CPA FIRM) November 2016 to October 2019 Administrative Assistant – Audit Public Sector & Governmental Division Job duties included the following:

Prepared audit request for proposals and qualifications (RFP/RFQ) which included the complete set- up with required information and in collaboration with the proposed engagement partner.

Client Reports (CAFR/AFR/SA) using CCH’s ProSystem fx Engagement software - my duty was to format and link financial documents for the final report.

Accomplishment: Created an extensive Independent School District Enrollment list with a focus on four regions with enrollment of more than 5,000 with detailed leadership information.

Accomplishment: Created templates for five RFP/RFQ (proposal) types.

Accomplishment: Updated sector auditors’ vitae and CPE training for proposal usage. BAYLOR COLLEGE OF MEDICINE February 2015 to May 2015 Administrative Assistant

The detailed administrative duties for this contract position were in support of the Director of the Genetics/Research department. Daily duties also included extensive calendar control, communication with all management levels concerning grants and follow-up. Travel itineraries, both international and domestic, were prepared and expense reports submitted. Accomplishment: The database was updated for clinical licenses and CPE hours.

Resume of Vanessa B. Taylor Page 3 of 3

MEMORIAL HERMANN HOSPITAL April 2007 to January 2015 Senior Executive Administrative Assistant

• Complex executive duties included support to the Chief Medical Officer, the Clinical Informatics Director, the Assistant Chief Medical Officer, and the Children’s Hospital Chief Medical Officer.

• Maintained and organized complex administrative and clinical calendars.

• Functioned as liaison to the other executives, directors, and physicians while in direct communication with all campuses, including the corporate office.

• Created the monthly operating and quality reports.

• Reviewed and issued contracts for expert physicians while working with the Risk Management department.

• Arranged travel itineraries, both domestic and international travel.

• Completed projects and special assignments by establishing objectives, managing time, collaborating with others, monitoring progress, problem-solving and adjusting plans as needed.

• Effectively coordinated multiple executive offices with written and verbal communication. Exercised discretion and judgment in prioritizing effective use of the executive’s time. TEXAS CHILDREN’S HOSPITAL January 2005 to March 2007 Executive Administrative Assistant

• As a direct report to the Chief of Services for the Diagnostic Imaging department, duties include maintaining administrative and clinical calendars. Specific executive meetings and conferences were scheduled. I served as the liaison between executives and department heads, both administratively and clinically. Weekly and monthly schedules and agendas were maintained for residents. Coordinated on-boarding and travel arrangements and reconciled expense and credit card accounts, respectively.

• Reviewed and updated contracts for physicians, fellows, and residents. Accomplishment: Created and implemented an administrative assistant manual for the department. EDUCATION

Wharton County Jr. College; Wharton, TX

Sweeny High School; Sweeny, TX

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