Multidisciplinary Administrative and Project Specialist
Resume:
Altavon Clark
************@*******.***
TECHNICAL SKILLS
Microsoft Word, Excel, and PowerPoint, Adobe Photoshop, PageMaker and Acrobat, Omni Page, and WordPerfect.
EDUCATION
Strayer University, Washington DC. A.A in Computer Information Systems
Liberty University, Lynchburg VA. B.A in Music Education
Helen J. Burke Theology School, Forest Heights MD. M.A./Ph.D in Divinity
PROFESSIONAL EXPERIENCE
Bowie State University (CORESTAFF Services)
Admin. Assist. II/Philanthropic Engagement Specialist August 2025 to Present
Provide administrative support, including calendar and meeting scheduling, coordination of travel logistics, and fiscal reconciling expenses.
Provide exceptional internal and external customer service to key constituents of the Division of Institutional Advancement, including Bowie State University alumni, students, volunteers, donors, faculty, administration, staff and vendors.
Am the public-facing position that responds to inquiries with good judgment, discretion, and professional courtesy, facilitating warm handoffs to the appropriate stakeholders when necessary.
Provide data management and reporting support, assist in the tracking and management of unit and project budgets, and provide accurate data entry into the alumni database to maintain and update alumni and donor records.
Manage registrations for events and assist the Sr. Director prepare of event collateral such as nametags, attendee lists, briefing materials, etc.
Support and anticipate the needs of a fast paced, interdependent team, performing other duties as assigned.
Greening Urban (DCSEU)
Project Manager December 2024 to September 2025
Lead and manage projects from conception to completion, ensuring they meet timeliness, budgets, and quality standards, while also overseeing design, construction, and client communication.
Developing and managing project schedules, budgets and scope.
Working with architects, engineers and other consultants to develop and refine designs.
Serving as the primary point of contact for clients, providing regular updates and addressing their concerns.
Facilitating communications between the client, the design team and the construction team.
Managing client expectations and ensuring their needs are met.
Review design drawings and specifications.
Attending pre-bid conferences and site visits.
Overseeing the construction process, ensuring compliance with building codes and regulations.
Ensuring that contracts are followed and that all parties meet their obligations.
Bowie State University (CORESTAFF Services)
Research Office and Budget Coordinator August 2024 to November 2024
Provides executive-level support and expertise needed to coordinate, improve, and oversee the overall functioning of the Office of Research and Sponsored Programs.
Coordinate the day-to-day office operation, including, but not limited to, problem and conflict resolution, organization and prioritization of tasks.
Design and coordinate systems for communications among staff to facilitate the efficient flow of information relating to projects and program activities.
Manages the ORSP internal email boxes.
Develop and process requisitions, travel requests, reimbursements, and other documents to expend funds pertinent to experiential learning.
Creates and reviews Workday requisitions, budget transfers, revisions, new budgets, expend/rev transfers, and budget reports for ORSP (e.g. State, Title 3, Grant Support) and to ensure compliance with pertinent University, USM, and Title III guidelines.
Gather and analyze information about processes and programs; prepare reports, letters, and other documents for review and input for the Assistant Vice President related to programs, policies and activities.
Provide high-level administrative task support within the office units (e.g., Pre-Award, Post-Award, Compliance, travel, requisitions, event planning, reporting, P-Card reconciliations, etc.).
Participate in developmental activities involving studies and analysis of internal administrative operations, organizations, or management to achieve greater economy and efficiency.
Gather, compile, analyze and evaluate data for performance management goals; implement solutions to drive continuous improvement of business processes.
Provide guidance and assistance in developing components of short-term and long-range plans and proposals for ORSP.
Coordinate inter-office activities; inform staff when issues/concerns arise so that proper actions can be taken.
Keep ORSP staff available for all commitments via the maintenance of the daily calendar.
Maintain databases for tracking, analyzing, and reporting all activities, including professional activities, travel, and project management.
Stays abreast of and implements current regulations, policies, and procedures and updates staff on relevant.
Review and summarize the content of incoming materials, specially gathered information, or meetings.
Coordinate the new information with background office sources; draw attention to important parts or conflicts.
Stay abreast of and implement current regulations, policies, and procedures, update staff on relevant information.
Monitor compliance with program policies and procedures; identify strategies to ensure that program and contractual compliance is maintained.
Identifies and resolves problems promptly, gathers and analyzes information and maintains confidentiality.
National Intelligence University
Staff Officer – Executive Secretary (GDIT) January 2023 to April 2024
Provides task management, information management, and executive support and serves as the central point of contact, coordination and control for correspondence and other communications for mission and support activities.
As the central coordination point, ensures all appropriate officers are included in the tasking, correspondence drafting, and policy making processes through a managed clearance and document control system.
Processes incoming and outgoing correspondence ensuring high quality, timeliness, and conformance with regulations and policies.
Develops and maintains standard operation procedures for tasking, coordination, formats, and documents control.
Review, compose, edit, and distribute incoming and outgoing communication materials ensuring key stakeholder coordination, high quality and timely deliverables, and document control.
Assign action items to appropriate ODNI components and Intelligence Community (IC) elements, log and track task status, negotiate extensions to deadlines, anticipate impediment to successful and timely responses, and report task status to senior management.
Ensure proper handling of highly classified and limited distribution materials and perform security control officer functions as required.
Coordinate with ODNI senior staff to build read-ahead materials and briefing books to prepare the DNI, PDDNI and DDNI/II for meetings with the President of the United States (U.S), cabinet-level policymakers, and IC leaders.
Review read-ahead materials and briefing books for completeness and accuracy and disseminate final products to the appropriate personnel.
Develop innovative ExecSec business practices to gain process efficiencies and improve quality and timelines of deliverables.
Conduct outreach and training activities to assist ODNI personnel in their efforts to respond to taskings and prepare staff packages and correspondence for ODNI senior leadership.
Establish and manage liaison relationships with ODNI component offices, IC agencies, and other U.S. organizations.
Strong knowledge of the IC mission, organization, roles, and responsibilities.
Excellent communication skills, both written and oral, and ability to produce clear, logical, and concise products.
Analytical and critical thinking skills, including the ability to think strategically and identify needs, requirements, and develop recommendations.
Ability to work independently and collaboratively as a team member, and proactively manage competing priorities under strict deadlines.
Interpersonal skills and ability to build and sustain professional networks across organizational boundaries to exert influence.
National Intelligence University (GDIT)
Executive Assistant to the President November 2021 to January 2023
Professionally represent the NIU president when greeting guests, organizing company events, reviewing correspondence and responding to inquiries made to the president.
Produce and distribute NIU’s corporate newsletter, which includes writing articles and designing graphic elements.
Keep university departments informed of important changes and internal company details in a regular corporate newsletter.
Maximizes the President’s time and promotes a positive university image.
Maintain relationships between the president, his executives and his employees.
Offer key guidance regarding historical precedents to executives.
Develop itineraries and agendas including scheduling flights, arranging other transportation and booking accommodations.
Complete special projects as assigned by president; creative problem solving, progress oversight, working with multiple company departments and extensive company research.
Actively seek to improve professional skill set and capabilities through active engagement in industry status, partaking in educational opportunities and membership in relevant professional organizations.
Maintain effective daily operations and make suggestions for process improvements when necessary.
General Dynamics
Business Administrative Advisor July 2018 to November 2021
Maintain calendars and meetings for multiple senior executives. Review calendars on a continuous basis to identify and resolve scheduling conflicts.
Set up and schedule meetings, acquire read-ahead materials, submit visit requests for offsite and onsite meetings, confirm meetings, escort visitors.
Participates in meetings and events serving as recorders or working group members. May brief or present administrative support related information.
Ability to store and retrieve information using filing and tracking systems.
General office management support, such as logistical support, typing, document review for content and format, filing, file maintenance and photocopying.
Make travel arrangements to include but not limited to booking flights, hotels, submitting travel vouchers that include local travel, confirmation of reservations and preparing travel folders.
Prepare personnel rosters and organizational charts.
Draft, format and proofread correspondence, documentation, spreadsheets and briefings. Produce content and materials for briefing packages and the ability to present to various audiences.
Process outgoing mail, sort incoming mail, filing, copying, faxing and shredding.
Extensive knowledge in the use of MS Office Suite applications and the ability to train others.
Strong oral and written communication skills sufficient to compose and deliver responses to customers’ routine to moderately complex questions in a clear and concise manner
Compiles, collates, analyzes and summarizes abstract data. Performs research and retrieves information from various sources such as the Internet or databases.
Perform as Action Officer for oversight, monitoring and reporting on status of task completion related to the execution of a program, process, or transaction.
Metronome
Contract Support Assistant/Specialist July 2016 to July 2018
General office management support, such as logistical support, typing, document review for content and format, filing, file maintenance, photocopying, scheduling meetings/rooms, and calendar management.
Maintain hard copy original contract files, conformed copy, and electrical copy within the NRO's Electronic Procurement Exchange (EPX) Studio contract writing system.
Distribute contracts documents to internal and external parties.
Maintain office files with Windows NT environment.
Assist with invoicing process.
Develop tracking systems for action items and other areas as necessary.
Prepare minor contracts modifications and associated supporting documentation for action such as funding, award free, period of performance extension and administrative modification.
Prepare report as directed by the CO, Team Chief or Senior Contracting Officer.
Prepare and submit expired contracts into the contract close-out (I.e., Settlements) process.
Assist with briefing charts.
Report suspected instances of fraud and other legal offenses.
Mister Kleen Maintenance Company, Inc.
Light Duty Specialist May 2015 to July 2016
Federally Cleared Light Duty Specialist, responsible for a wide variety of duties which provide safe and orderly working environments for clients.
Oversees facility maintenance, safety, and security issues, reporting and elevating violations for immediate resolution.
Assist clients with Special Events setups.
Ensures custodial equipment is maintained in clean, safe, and operable conditions, complying with proper safety precautions, policies, guidelines, and procedures.
Reports and tracks inventory shortages and equipment failures for immediate Supervisor and Management.
Completes all tasks in an efficient manner, providing exceptional levels of customer service to both internal and external customers.
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