Executive Assistant & Office Manager with C-level Support

Zakiyyah Jessie-Gates

Atlanta,GA(MetroAtlanta) ************@*****.*** +1-678-***-****

- Executive Support, Calendar & Travel Management

- Remote/Hybrid Operations, Virtual Onboarding

- HR Admin, Payroll, Inductions

- Vendor, Facilities & Office Management

- Project Coordination, Cross-Functional Leadership

- Budgeting, Invoicing, Bank Reconciliation

- Property Management Operations

- ERP/HRIS/PM Tools (Oracle HCM, Yardi, Kronos, QuickBooks)

- Data Entry, Reporting, Excel Analysis

- Time-Zone Coordination, Distributed Teams

- Industry Experience: HR, Recruitment, Property Management, Engineering Based in Atlanta, GA; open to on-site in the Atlanta metro area or remote/hybrid opportunities. Seasoned C-level Executive Assistant and Office Manager with 10+ years supporting CEOs and senior leaders in HR, Recruitment, Property Management, and Engineering. Expert in calendar and communications management, confidential HR data handling, onboarding, payroll administration, and cross-functional project coordination. Proven ability to streamline operations, manage vendor relationships, and drive executive efficiency in fast-paced settings. Remote-ready and Atlanta-focused; eligible to work in the US without relocation.

Core Competencies

Professional Summary

Professional Experience

Executive Assistantto CEO /Travel Coordinator / Office Manager American Process International LLC, Atlanta, GA

September 2014 – July 2025

- Delivered executive-level support to CEO/President and C-levels; managed complex calendars, prioritized inquiries, and resolved conflicts with minimal guidance.

- Created and edited correspondence, managed communications, and prepared meeting materials using MS Office.

- Collaborated with C-suite on culture and leadership development; supported engagement initiatives and leadership bench strength.

- Coordinated intricate travel for the executive team; managed visas/passports, travel orders, foreign travel notifications, and country clearances; maintained travel portfolios.

- Planned and executed internal and external events including logistics, agendas, and materials.

- Supported HR and finance functions: confidential personnel records, expense processing, onboarding support.

- Oversaw budgets, vendor relations, and general office operations; enforced health and safety policies.

Property Manager

Beacon Eastchase Apartments, Greystar Property Management, Charlotte, NC August 2011 – November 2012

- Led marketing/leasing team; evaluated applicants against program criteria.

- Managed AP/AR, journal entries, deposits, and security deposits.

- Directed on-site collections, legal filings for non-payment, and court appearances; oversaw maintenance and vendor bids.

- Provided weekly payroll documents and occupancy/financial reports. Property Manager

Seventh Ave Management Equities, Brooklyn, NY

2007 – 2009

- Managed a mixed portfolio (commercial & residential); involved in acquisitions, leasing, and annual budgeting; performed bank reconciliations.

- Licensed Notary (2015–2028)

- Driver’s License

Bachelor of Arts in Marketing

Johnson C. Smith University, Charlotte, NC — May 1998

- Project Management, HRIS (Oracle HCM), Yardi, Onesite, AMSI

- CRM, Kronos, QuickBooks, MS Office Suite

- Budgeting, Payroll, Invoicing, Bank Reconciliation

- Vendor/Contract Management, Travel Planning

- Data Entry, Reporting, Excel Analytics

- Calendar Management, Event Planning

- Real Estate/Property Management Operations

- Remote/Hybrid Work Adaptability, Time-Zone Coordination Contract Administrator

Skadden Arps Slate Meagher & Flom, New York, NY

2007 – 2008

- Prepared and verified contracts; organized documents; ensured compliance; assisted in bid preparation and contract negotiation.

Human Resources Administrator

Cheesecake Factory, Charlotte, NC

2002 – 2006

- Coordinated training programs for 200+ staff; managed training schedules and orientations; supported project management tasks.

Skills

Education

Certifications & Licenses

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