Senior Executive Assistant & Transaction Manager

Abigail Gonzalez

Plantation, FL 347-***-**** *************@*****.*** www.linkedin.com/in/abigail-gonzalez Professional Summary

Seasoned Executive Assistant and Transaction Manager with 15+ years supporting C-suite leaders, managing real estate transactions, and directing administrative operations across real estate, government, and legal sectors. Proven track record in end-to-end transaction coordination, stakeholder management, and high-volume task execution under tight deadlines. Highly organized, detail-oriented, and trusted with confidential information. Seeking to leverage expertise in transaction coordination or senior executive support to drive efficiency and strategic outcomes.

Core Competencies

• Transaction Coordination

• Executive Support & Gatekeeping

• Calendar & Meeting Management

• CRM & Documentation Management

• Compliance & Audit Readiness

• Stakeholder Coordination

• Billing, Invoicing, and QuickBooks

• Bilingual: English and Spanish

Professional Experience

Optimal Home Buyers – Miami, FL Executive Assistant / Transaction Manager October 2022 – February 2026

• Managed full-cycle residential real estate transactions from initial contract execution through successful closing.

• Facilitated high-volume dispositions, selling properties to investors via cash-only and hard money financing structures.

• Acted as the primary executive gatekeeper, managing complex calendars, triaging high-volume emails, and prioritizing urgent operational matters for leadership.

• Coordinated a diverse network of stakeholders (cash buyers, hard money lenders, title companies, attorneys) to ensure seamless, on-time closings.

• Audited Final Settlement Statements and HUD-1s for prorations, credits, and commission disbursements prior to final execution.

• Prepared, reviewed, and finalized all legal disclosures, assignments of contract, and addenda with strict adherence to compliance standards.

• Monitored escrow milestones and Earnest Money Deposits (EMD) to protect client interests and prevent contract defaults.

• Standardized transaction workflows within CRM systems, increasing team efficiency and ensuring digital files remained audit-ready and confidential.

• Facilitated dispute resolution during inspections and appraisals to keep high-volume transactions on track under deadlines.

• Optimized the CEO’s schedule and meeting cadence, prepared agendas, tracked action items, and ensured timely follow-through.

• Managed calendars for CEO and leadership team across multiple time zones, minimizing scheduling conflicts.

• Implemented a personal task management system for the CEO with prioritization, due-date reminders, and progress of dashboards.

• Coordinated logistics for executive meetings (board, investor, client, staff), including venue, video conferencing, travel where required, and meeting notes.

• Maintained a confidential, centralized calendar repository with audit-ready access controls.

• Tracked meeting outcomes and next steps, providing regular status updates to stakeholders. Zions REO Specialists Administrative Manager July 2022 – October 2022

• Reviewed service portals daily and prioritized high-volume work orders.

• Created detailed proposals and invoices; verified vendor payments and expenses.

• Maintained QuickBooks accounting records and prepared monthly tax documentation.

• Coordinated vendor communications, scheduled field technicians, and managed onboarding of maintenance staff.

NYCERS Executive Assistant – Principal Administrative Associate Level 3 December 2018 – July 2022

• Managed Executive Director and Deputy calendars, emails, and confidential communications.

• Prepared Board of Trustee agendas, minutes, audit materials, and executive reports.

• Ensured compliance with agency policies and maintained the secure Trustee Portal. NYCERS Retirement & Benefits Clerical Associate Level 3 April 2018 – November 2018

• Processed IT bid solicitations and tracked vendor responses for accuracy.

• Coordinated IT purchase summaries for regulatory compliance and with legal departments. Expert Realty Group Administrator November 2010 – November 2011

• Negotiated short sales on subprime mortgage properties and coordinated foreclosure documentation.

• Maintained MLS documentation, HUD-1s, and contracts; trained junior staff. Exit Realty Now – Ozone Park, NY Administrator / Manager November 2004 – March 2006

• Supervised and trained a 40-person office staff; managed bookkeeping and accounts payable/receivable.

• Conducted interviews and onboarded sales personnel to optimize office workflow. Richard Canton Law Firm, Esq. – New York, NY Legal Secretary February 2001 – September 2004

• Managed legal files, court calendars, and confidential case records.

• Prepared legal correspondence and court documentation. Education & Certifications

• High School Diploma, 2000

• Coursework: Office Administration, Records Management, Clerical Operations

• Certifications: Fingerprint Technician, Certified Clerical Associate, Police Communication Technician

Skills

• Software: Microsoft Office Suite, QuickBooks, CRM Systems

• Expertise: Transaction Coordination, Executive Support, Bookkeeping

• Languages: English and Spanish

Contact this candidate