Senior Administrative Assistant and HR Scheduler
Resume:
Stephen Doby
Pittsburgh, PA 15243
******@*****.***
QUALIFICATIONS AND SKILLS
HR/Interview Scheduler Sr Administrative Assistant Calendar Management Specialist
EDUCATION
Bachelor of Liberal Arts, University of Pittsburgh, Pittsburgh, PA
PROFESSIONAL EXPERIENCE
Sr. Administrative Assistant November 2008 to November 2021
UPMC Health Plan Pittsburgh, PA
Provided administrative support to Sr. Director of Underwriting and Vice president of Actuary with high level of confidentiality and professionalism
Was responsible for calendar management requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetings
Proactively scheduled meetings on behalf of leaders
Made initial contact and request for interview with job candidates
Established availability for an initial phone screen
Scheduled and confirmed phone screen with candidates
Arranged interview dates with candidates selected to move forward in the hiring process
Arranged a panel interview for candidate with 5 to 7 staff members to include analysts, managers, project managers, directors, Vice President
Sent MS Teams meeting planners to all interviewers and job candidates with interview schedule and resume attached
Worked with candidates throughout the screening and hiring process and kept colleagues up-to-date on progress status
Maintained daily employee attendance logs and entered data into Kronos payroll system
Generated weekly payroll reports
Initiated requisitions for purchase orders and addendums
Composed routine, general and unique independent correspondence also modified content of mail on behalf of department head
Reviewed and responded to correspondence
Created and communicated process improvement opportunities and best business practices
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Sales and Customer Service Rep November 2004 to November 2008 Marketing Support Network Bridgeville, PA
Made outbound calls for multi-cultural clients in diverse industries
Seasonal emphasis was frequently placed on educational programs for children, fund raising activities and commercial roofing contracts
Maintained various databases including company identification, client contact names, addresses, type of industry and demand for cyclical services on the daily basis
Received inbound calls for registration of students for classes at Community College of Allegheny County (CCAC) all campuses
Processed payments via phone for class registration of students
HR Coordinator May 1982 to November 2004
Keynote Systems, Inc. Pittsburgh, PA
Maintained talent pipeline by initial phone screen with candidates to determine
whether to move forward in the process
Identified staffing requirements and selected candidates from applicant resume pool for appropriate employment positions
Coordinated interviews for corporate recruiting program
Advised hiring managers on pay/salary
Extended offers of employment with hiring manager approval
Organized recruiting activities including job fairs, advertising, career days
Conducted departmental staffing meetings to discuss candidates
Planned new recruiting activity and interviews with managers
Collaborated with leaders to ensure the effective implementation of recruiting policies
Provided statistical reporting to management
Participated in conferences and professional development activities
Directed fulfillment of employment contracts for UPMC temporary services
Created marketing and promotional materials
TECHNICAL EXPERIENCE
Microsoft Word, Excel, PowerPoint PeopleSoft Kronos Payroll System
PROFESSIONAL ORGANIZATIONS
Lifetime Member of the University of Pittsburgh Alumni Association
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